2020 COVID-19 Task Force Recommendations Presentation date: 3/18/20
Agenda 1. COV-19 Pandemic Protocol 2. Food Service Distribution 3. Technology Services 4. Human Resources – Personnel Requirements 5. Facilities – Disinfecting
COV-19 Pandemic ic Protocol • Stage # 1- Prevention and Mitigation Prevention involves the capabilities necessary to avoid, deter or stop an incident, and action taken to prevent a threatened or actual incident from occurring. Mitigation means taking steps to reduce the impact. • Stage # 2 - Planning and Preparedness The continuous cycle of planning and organizing in response to readiness capabilities • Stage # 3 - Protection and Intervention The capabilities we have to secure the situation. • Stage # 4 - Response The reaction to the occurrence and management of our resources during the incident. • Stage # 5 - Recovery The activities beyond the emergency period with a focus on restoring critical functions.
COV-19 Pandemic ic Protocol • Currently in Response Stage due to Government Mandate • Initiate Incident Command System at administrative level • Identify and report daily the number of staff and student absences • Make preparations for possible school closures • Maintain frequent communication with public health agencies • Evaluate students and staff with symptoms • Isolation • Treatment • Report • Monitor • If possible, use one bus for those who are sick • Exclude until symptom free
COV-19 Pandemic ic Protocol • Undertake disinfecting all high profile touch points • Deliver meals to predetermined distribution points using Food Service and/or Transportation. • Suspend all extra-curricular activities • Sports • Field Trips • Travel • Maintain frequent and consistent communication with parents and staff on possible closures and other measures • Institute home-based learning opportunities • Create a work from home policy for eligible employees with consideration to technology limitations (Schedule)
COV-19 Pandemic ic Protocol • Distribute disinfectant to sites • Use protective equipment in transportation of students • Custodial Staff utilizing a Hot Shot Team to assist school sites • Secure premises in any school closure • Post notice of closure • Make sure school is properly secured • Document critical actions taken during the pandemic • Assign personnel to track costs associated to the school/district • Request recalls from approved leave for essential personnel
Food Service Dis istr trib ibutio ion TUSD Grab & Go Mobilized Meals • 12 bus routes with 8-13 stops per route • Routes will run 10:00am-1:00pm, with 10 minutes at each stop • Grab & Go Meal Service at each stop • 2 meals provided at once- Lunch plus Breakfast (for the next day) • Starting Monday, 3/23/20 (will run as long as needed) • Children must be present to receive meal per USDA/ADE requirements (additional meals cannot be provided for children not present)
Food Services Schedule of all stops and times for TUSD Grab & Go Mobilized Meals will be posted & provided to parents & community Map of Mobilized Meal Routes
Technology S Services • VPN (Virtual Private Network) for Remote Access – Limited number of licenses currently available for people to remote log on concurrently. Working to expand available VPN licenses by Friday 3/20/20 • Key users and functions • Human Resources • Payroll • Procurement • School Safety • Legal • Technology Services • Other departments as needed • Time clock- Reviewing options for staff to account for work hours and time off
Technology S Services • Online Learning • Survey Need for Internet Connectivity and Computers at homes • Assistance with Internet connectivity and deployment of computers • Network content filtering and security • Associated cost based on scope and length of time • 100% Online or Hybrid model • Content Delivery Cloud Platform Options – Office 365, Course Content • Video ad Audio Conferencing platforms • Target group and numbers (HS Seniors - 4K; 9-12 students - 14K, All students - 45K etc…) • Develop student and teacher training guidelines on best practices • Assessment tools – SIS, other • Timeline: March 30, 2020 – End of 19-20 School Year (Potentially)
Human Resources- Personnel • HR is finalizing a list of essential functions • Superintendent • Central Office Positions (HR, Payroll, Finance, Communications, etc.) • School Safety • Technology Services • Operations (Custodial, Maintenance, Warehouse, Mailroom, etc.) • Food Services • Superintendent’s Cabinet and all Directors, Asst. Directors, and GB Office • Risk Manager • Building Administrators
Human Resources- Personnel • All employees will perform work as assigned, either on-site or remotely, or use leave time. • If an employee lacks leave hours then they will work with HR to pursue options. • All employees and leased personnel (including extended placement substitutes designated as teacher of record) will be paid their budgeted FTE hours. • Temporary employees who do not have a regular work schedule, including substitutes, will not be paid but will be allowed to use leave.
Facility Surface Cleaning and Disinfecting High Traffic Touch Points – School Sites • Operations has created a Hot Shot Team that is focused on targeting schools for High Touch Point Disinfecting. • During this time, they will train site custodians on the process to be utilized • Staff will be reviewing soap, toilet paper, and paper towel supplies to ensure each site is fully stocked • Anticipate being able to install closed soap dispensers at all sites to meet the CDC standards • Operations has created a Hot Shot Team to thoroughly clean the restrooms at school sites Tucson Unified will not be utilizing bleach, in any form.
Facility Surface Cleaning and Disinfecting High Traffic Touch Points – Buses • Transportation currently has disinfectant products on sites. • Transportation staff is working through the next two weeks to ensure all buses are thoroughly disinfected. Tucson Unified will not be utilizing Bleach, in any form.
2020 COVID-19 Task Force Recommendations Questions?
2020 COVID-19 Task Force Recommendations Thank You!
2020 COVID-19 Task Force Recommendations Addendum: School Closure Protocol document
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