2017 Annual General Meeting Where we have come from and the great - - PowerPoint PPT Presentation

2017 Annual General Meeting

Where we have come from and the great potential we have.…

Agenda

• Commodore’s Opening Remarks & Votes
• Secretary Treasurer’s Report
• Membership
• Marketing
• On-Water Activities
• Property & Social Committee
• 2018 Board Introductions
• New Commodore’s Remarks
• Question & Answer

Commodore’s Opening Comments

• History of our club
• New Members in the last two years
• Thank you!
• The Future depends on our members & volunteers

2012 - 2014 Club Strategy elements

(Developed & Approved by prior board)

• Mission or Vision Statement - “Newport Yacht Club – Stoney Creek is a member
• wned yacht club with quality seasonal facilities, programs and social activities

dedicated to the recreational enjoyment of its members and guests.”

• Vision - We will maintain a viable, sustainable, small yacht club atmosphere while

in the process of ensuring docks become fully occupied through competitive rates, adequate water depth, and improved clubhouse facilities. We will continue to promote good stewardship through volunteer service that will support enhancing

• ur boating membership, the strong social component to our activities, and

property maintenance. We will strive to have a balanced membership that supports financial investment in the Club and its success.

• Values – Particularly Relevant to Finance Discussions include:
• Fiscal prudence, responsibility and stability
• Open communication
• Integrity and transparency

My personal Thanks!!

• Supporting the Board are many

Committees….and individuals

• Committees can use volunteer

support to keep our club growing

• Volunteering will help you meet

members you may not have met yet

We need every member to help…

• We have lost some key volunteers
• Without new volunteers stepping up

we could face a dramatic increase in rates

• As with most self help clubs – we need

EVERY MEMBER to volunteer their time & talent

Voting

• We will Vote by raising your paper slip in order of

– EMR harbour resident – 3 votes - Pink – EMR – non-harbour resident – 2 votes - Green – Patron – 1 vote

• Elimination of the word “constitution” from our By-laws
• Confirmation of the Board’s Choice of Janet Womack and

Don Jarrett as our two Vice Commodore’s for 2018

SECRETARY TREASURER

Michael Rushton

Finance Committee Update

Committee Members

• Shirley Rushton
• Peter Martin
• Mike Daniels
• Joe Rosart
• Anne Louise Tindal

Activity Completed

• Re-financed our long term debt from

private members @ prime plus 3%

• Today’s Prime rate is 3.2% therefore 6.2%
• TD Bank loan 5 yrs. @ fixed 3.9% to fund:

– Repayment of private investors – Enable Clubhouse construction

Our First Six Seasons Financial Overview

50000 100000 150000 200000 250000 300000 2012 2013 2014 2015 2016 2017 Revenue Expense

Season Excess revenue

• ver Expenses

2017 +52,358 2016 +44,747 2015 +28,787 2014

• 18,819

2013

• 37,162

2012

• 77,715

Excludes $27,913 water bill 2016

• Thank you to our many volunteers, we have kept expenses well controlled
• Regatta’s, Marketing and Word of Mouth is helping us attract boaters
• Boating Membership has increased this year – members & guests are our only source of funding

Balance Sheet Highlights

• Property appraised for over $1.75 Million in Early 2017
• Private Financing replaced with $500K loan at the TD Bank

($200,000) $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2012 2013 2014 2015 2016 2017 Total Assets Total Liabilities Equity

• TD loan details
• Loan is based on

the strength of our business plan and actual club results

• NO personal

guarantees

• Five year term at

3.9% with TD

• Excess cash is in a

Cashable GIC at 1.1%

• EMR loans are not

being aggressively pursued at this time

Having Fun while Raising Fund$

• Our “Fun” Events are a key part of our club and contribute to Clubhouse Funding
• Friday night mix ‘n’ mingles
• 5 dances with live bands – opening/ closing + 2 regattas + Commodore’s Ball
• All of these events need volunteers to make them profitable

Actual 2015 Actual 2016 Actual 2017 Regatta Income 17,217.58 16,099.00 8,474.33 Regatta Expense 11,888.13 8,703.21 6,520.48 Regatta Profit

5,329.45 7,395.79 1,953.85

Social Committee Income 14,213.84 18,808.50 14,502.21 Social Committee Expense 9,533.46 15,558.19 9,079.75 Social Committee Profit

4,680.38 3,250.31 5,422.46

Total All "Fun" Events

10,009.83 10,646.10 7,376.31

Self Help Yacht Club vs. Marina

Future Success of our club depends on your contribution

Welcome to the Alexandra Yacht Club, Toronto We are an active self-help club with 100 Senior and about 25 Associate members who enjoy boating in both sailboats and powerboats.

Bay of Quinte Yacht Club, Belleville Note that BQYC is a self help club. All members are expected to contribute to such activities as the

• rganizing of events, house and grounds

maintenance, sailing school, etc.

2017 Clubhouse Committee Update

Committee Members

• Shirley Rushton- Chair
• Dean Cole
• Doug Greenaway
• Gord Magee
• John Mills
• Michael Rushton
• John Womack

Actions Taken

• Members invited to volunteer in January
• Research on building costs and plans completed

to complete 80’ by 50’ structure – 2000 sq. ft. inside and same outside replacing tents

• Meetings with City Planning
• Site Plan Development and Permit work in

process – IBI Engineering

• Still working toward 2018
• Plans will be shared as they are completed

MEMBERSHIP

Brian Goodbrand & Terry Hughes

What we do

Committee Members

• Vice Commodore Membership -

Brian Goodbrand

• Director Membership -

Terry Hughes

• With much help from -

Bill Valcour.

And many others

Activities

• Membership Records
• Slip Allocations
• Fee Structure
• Insurance monitoring
• Access controls

Membership Numbers

1 January 2017

• EMR members -

58

• Patron Members -

73

• Social Members -

64 Total 195 1 November 2017

• EMR members -

52

• Patron Members -

87

• Social Members -

52 Total 191

Fee Structure

Yearly

• EMR membership
• No longer promoted for 2018
• Patron Membership
• $68.75/ ft. bml., minimum 15ft
• $175 Annual Membership Fee
• $200 Initiation Fee ( Year One)
• Social Membership
• $125 Annual Membership Fee
• $100 Initiation Fee

Short Term Boaters

• One Month
• $25 / ft bml
• No Initiation
• No reciprocal rights
• Two Months
• $46 / ft bml
• Initiation Fee payable
• Reciprocal rights for period

How do our fees compare?

Still a great value - Newport $68.75/ft. plus $175 dues / Year

Initiation for Boating Members Dues for Boating Club Members Bar/ Restaurant Tab Cost Ongoing total ANNUAL Cost Including Dues and Taxes per Ft.

30ft 35ft 40ft

Newport 2018

$200.00 $175.00

$68.75 $2,528 $2,917 $3,305

Fifty Point

$190.00

$76.50 $2,808 $3,240 $3,673

50 Pt - if boat not wintered

$190.00

$95.60 $3,456 $3,996 $4,536

LaSalle

$3,900.00 $880.00

$66.80 $3,259 $3,636 $4,014

Royal Hamilton

$500

<40 YEARS $800 > 40 YEARS $1143

$600

$4,181 min Pays the <40ft rate $5,157 min

Port Credit Yacht club

2000-12000 $2,180.00 $360

$69.17 $5,215 $5,606 $5,997

Bronte Harbour

$250.00 $735.00 $600

$73-$75 based

• n dock used

$3,915 $4,339 $4,763

Harbour West

Marina facilities only - No Club Hydro extra

$2,889 $3,663 $4,602

Insurance Monitoring

• The Club’s insurance company requires us to hold copies of each

boating member’s valid insurance document.

• These must show :
• The details of the insured vessel, including type, length, registered number

and the name of the person responsible for the insurance.

• The period of validity.
• We have to pursue out of date information so please make it easy

for your Membership team and keep yours up to date.

Access Control

Fobs, Remotes, Cards

• You may have one or more of each.
• All variants should now operate any gate, vehicle or pedestrian.
• If your 4-Button remote fails try replacing the battery. If it still does not work

notify Membership.

• If a Fob fails notify us immediately.
• For 2018 Fobs and 4-button Remotes will gradually be replaced by cards. Initially
• ne per membership until more supplies are available.
• Each replacement requires Membership to re-program the entire system at each

gate so give us a day or two to do that.

Membership Team

The membership task is one of the fundamental aspects of our Club. If you would like to be part of our development and management join us in the Membership Team and get closer to the action!

MARKETING

Janet Womack

Highlights from 2017

Committee Members

• Bob Irwin
• John Womack
• Miriam Perks
• Fran Vickers
• Bev Bourke
• Ian Douglas

Activity Completed

• Santa Claus Parade
• Geo-fencing
• Hamilton Fishing & Boat

Show

• Spring Open House
• Bulletin Board
• Sail boat sign

THANK YOU TO OUR VOLUNTEERS

Volunteering

• Socialize
• Meet new people
• Join a committee or help for

an event

• Help the club
• Keep membership costs

down

• Special events
• Social events
• Newsletter
• Social media
• Gardening
• Property
• Pump outs

Keeping Our Boating Costs Low

Yacht Club Boating Social Additional Notes Cost /hr. not worked BPYC - 15 Also Help with launch and haul out $ 75.00 Toronto Multihull Cruising Club 20 10 $ 35.00 Humber Bay Sailing Centre 30 Each member (couple would be 60) $ 30.00 LSYC - Lakeshore 35 Plus one day at launch or haul out $ 50.00 PCYC – Port Credit Higher base cost on fees but no hours $ - ABYC - 20 $ 45.00 National Yacht Club 20 $ 45.00 QCYC – Queen City 12 106 for associate members $ 50.00 Mimico Cruising Club 21 Surplus hours can be carried over $ 50.00 Oakville Yacht Squadron 15 $ 30.00 Alexandra Yacht Club 16 Plus Launch & Haul-out days $ 60.00 Whitby Yacht Club 20 $ 40.00

Survey of Clubs Mandatory Volunteer Hours

ON-WATER ACTIVITY

Nigel Reed

NYC-SC Sail Racing

Newport Sail Racing group

• NYC-SC’s Traveling Ambassadors
• Promote WHO we are and WHERE we are
• Get other club’s racers to visit our club
• Donated a Club Boat and Motor
• Supplied and Improved Neptune Green light
• Acquired a yellow flashing hazard beacon
• Are a group of 6 boats in our harbour
• Attract “Crew” who could become future boat
• wners

Peaches n PHRF – NYC-SC ‘s Regatta:

• Once again the PnP Regatta was a great success

with 16 Racing boats in total

• 7 Different clubs represented, and 150 dinner

tickets sold

• The Brand new overall Trophy (donated by Greg

Jordan & Family) was awarded to Caprice (George Tinsley from RHYC)

• With Individual winners in Flying sails by 1st It’s a

Conspiracy BHYC, 2nd Perry-Eh RHYC, and 3rd Sapphire NYC-SC and In Non Flying Sails 1st Caprice RHYC, 2nd Snaps II RHYC, and 3rd Crew Rest NYC-SC

• Laser28 Fleet: 1st Chasse NOLSC, 2nd Completely

Woundup NYC-SC, and 3rd Unplugged NYC-SC

Racing Results from 2017

Tuesday Night Series

Flying Sails Non-Flying Sails Place Flying Sails Non-Flying Sails

Sparkplug

• Mike Vandervaart

Peregrine – John Fletcher

1st

Sparkplug

• Mike Vandervaart

Peregrine – John Fletcher Unplugged

• John Mills

Wild Oats – Paul Psutka

2nd

Unplugged

• John Mills

Phoenix – Bill Crandall Scrubs – Randy St Jacques FW Price – Pieter Van Hazel

3rd

Scrubs – Randy St Jacques Rob Roy – Robin Roberts

Club Championship

Cruising Activity 2017

• Bronte – in-bound
• Outbound – Mississauga – South Side Shuffle

Poker Run 2017 – not run due to lack of volunteers

Volunteers needed for 2018

Racing Support Job Jar

• Committee Boat
• Launch Race Marks
• Retrieve Race marks

Poker Run

• Publish Rules and promote
• Staff registration
• Staff Poker Card locations

Cruising Support Job Jar

• Contacting Clubs to Sail out to

– Making Contact – arrange dates – Solicit members who will cruise out – Liaise with the club on # of boats and size

• Making arrangements for visiting clubs to

Sail in

– Welcoming visiting clubs – Assigning slips of correct slip size – Welcoming –hand a welcome package

• Welcoming non-reciprocal visitors

– Assigning slips & hand a welcome package – Collecting fees $1.50/ ft

On-Water Volunteers needed

Regattas & Poker Run

• GHYRA
• Peaches & PHYRF
• Peaches Poker Run
• Cruises in from other clubs

All these promote our Club

• Welcoming other boaters
• Assigning slips
• Manning Poker Hand stations
• Setting up tables and chairs for regatta

dinner & dance events

• Staffing food and bar stations
• Setting up and taking down tents

Tasks

PROPERTY & SOCIAL COMMITTEE

Dean Cole

THANK YOU TO OUR PROPERTY & SOCIAL VOLUNTEERS

COMMODORE MICHAEL RUSHTON SECRETARY-TREASURER DOUG GREENAWAY PROPERTY DON JARRETT MARKETING JANET WOMACK MEMBERSHIP TERRY HUGHES ON-WATER ACTIVITY NIGEL REED SOCIAL ACTIVITIES JEFF HANSFORD

Barry Stringfellow

2018 BOARD INTRODUCTION

NEW COMMODORE REMARKS

 Continue Boating growth in our club & Sound financial results  Club House construction & continuous facility improvement  Succession planning: committees to Board to Commodore  Increased member involvement

 Thank you to John Gallaugher; Social Member, Canadian Yachting Article  Please Hand in your comment cards tonight

Michael Rushton

QUESTION & ANSWER

Barry Stringfellow & Michael Rushton