~'1C Department of FY2016 Recommended Budget Department of - PDF document

Agency Presentation - Revenue - FY16 Tuesday, January 27, 2015 10:28 AM ~'1C Department of FY2016 Recommended Budget Department of Revenue 1

Department Organizational Chart David Wic~t llPpt1IV Wrrpt;uy Audit~ RmrP <hrrl,;tpn-;.Pn OirMar At.lrni1t1!1-lfdllv~ ~tvlu=~ J om Rich.ard'ion Director ~- 8uslnC"~~Tax - ooug '><hinkel Di , recto, tPg,1l l>lv1c;mn Andy Feigel (hiPflpg.al(oun5,pl 2

~ Ab rdeen Department of * Watertown Deadwood Pierr * Ra 1 id City * Mitchell 11 • Sioux Fa 5

~.c Department of Department Mission and Goals We partner with our stakeholders to provide customer- oriented, fair, reliable revenue administration. Goal 1 : Enhance Technology Goal 2: Invest in Employees Goal 3: Impact Legislative and Regulatory Environment Goal 4: Organize and Maintain Partnerships Goal 5: Ensure Organizational Learning 4

The Department of Revenue is responsible for the administration and collection of business taxes, motor fuel taxes, motor vehicle fees, special taxes, operati on of the state lottery, and regulation of the gaming and racing industries in South Dakota. FY2016 Recommended Budget: General Funds $ 1,228,995 Other Funds 7214091885 $73,638,880 FTE = 248.5 5

FY2016 Recommended Budget • The FY2016 Recommended Budget for the Department of Revenue includes an increase of $1 ,367,719 over the FY 2015 budget and 1.0 FTE. • Funding reflects an increase of $60,594 in general funds and an increase of $1 ,307,125 in other funds. • The general fund increase of $60,594 includes the additional FTE in Property and Special Taxes to address the growing number of special tax licensees and to address the increased workload with the likely passage of direct wine shipment legislation. Also included in this increase is the approved reclassification of a position from a Statistical Assistant to an Accountant II. 6

FY2016 Recommended Budget (cont.) • The increase of $1,307,125 in other fund authority includes: 1. An increase of $1,285,000 in the Division of Motor Vehicles for the annual maintenance costs of new plate production equipment, materials and other costs needed in FY2016 for the 2016 license plate production. 2. $22,125 for additional travel budget authority for the Division of Audits. 7

~ ~ ~ ~ Comparison of FY2015 & FY2016 Budgets - Budgeted Recommended I I FY2015 FY2016 Increase Personal Services $15,464,267 $15,524,861 $60,594 Travel 812,499 834,624 22,125 Contractual Services 41 ,702,727 41,787,727 85,000 Supplies/Materials 4,481,933 5, 681 ,933 1,200,000 Grants 9,175,000 9,175,000 -0- Capital Assets 341,735 341 ,735 -0- -0- Other 293,000 293,000 TOTAL $72,271,161 $73,638,880 $1 ,367,719 FTE 247.5 248.5 1.0 8

~.c Department of SECRETARIAT DIVISION FUNCTIONS Establish Department goals, objectives and policies Comprehensive customer education and public information ·- programs "- n, • Coordination, directi on and application of technology in +"' support of eGovernment initiative (1) "- Legal research, analysis, and representation u (1) Investigate and prosecute violations of the criminal statutes V, of the revenue code - Inves ti gative Services Bureau 9

~.c Department of Training - FYl Customer Education and Staff 4 Over 1,600 customers received training in FY14 One-on-one Training ·- Seminars '- Webinars RS In-person training for Associations and Conferences +" (1) • Internal Training '- u 32 Continuing Education Units (CEUs) issued to 24 people (1) - 55 Continuing Professional Education (CPE) certificates issued to 42 V, people Types of training - New Employee Orientation, Supervisory training, Policy and Procedures Updates, Professional training (Customer Service, Effective Writing, Computer training) 10

~ ~ ~ Filed Returns for Reporting Periods 01 /2007 to 12/2014 (Semi-Annual) $110 $100 $90 $!Kl "' C g $70 :=: $60 .!: "O Cl> $50 t & $40 "" $30 $20 $10 $0 I ~ . otnOtl 0lll(IC1 01noo1 01/l008 C7'20CII OV2009 01noo, OlnOlO 07/2010 07/2011 01/:2012' 07/2012 Cl/lOU Ol/2011 01nou 07/2014 -- Fl e:dron ic RP.tum -- Paper Return - Paper Rel urn (F.Path Acct) 11

~ ~.c Department of FY2016 Recommended Budget Personal Services $2,012,749 ..., Operating Expenses $1 ,545,399 ·- CtS Total FY2016 Budget $3,558,148 FTE 28.0 ..., Cl) t; No Recommended Increases Cl) (n Fund Source: Other Funds - Sales and Use Tax Collection Fund & State Motor Vehicle Fund 12

~ ~.c Department of PRIMARY FUNCTIONS • Ensure compliance with a ll app li cable tax laws in South >< Dakota, and to promote sales tax equity on a national basis through simplification of sales tax laws and administrati on • Administer municipal and special jurisdiction sales, use tn taxes, excise tax, prepaid wireless, and 91 1 emergency tn surcharge Q) ·- C: • Taxes co ll ected and payments totaling $338,607,923 went to 263 municipal and speci al jurisdiction entities for FY2014 tn ::s • Process sales, use, and contractors' excise tax payments m n

~ ~.c Department of FY2016 Recommended Budget Personal Services $3,445,825 >< ca Operating Expenses $ 873,949 Total FY2016 Budget $4,319,774 tn FTE 57.5 tn Q) ·- C: No Recommended Increases tn Fund Source: Other Funds - Sales and Use Tax ::s m Collection Fund 14

~ ~ Sales & Use Tax Collections (FY2010 -FY2015 to-date) $80 tn C: ... ·- 0 $75 (.) $70 - a, - - SFY2015 $65 0 Ill ..,_ FY2014 C .2 CJ $60 -- FY2013 -SFY2012 >< $55 - FY2011 -- SFY2010 $50 tn - a, ns en $40 - -~--~--------------- Jul Aug ep Oct Nov Dec Jan Feb Mar Apr May Jun 15

~ ~ Contractors' Excise Tax Collections (FY2010 - FY2015 to-date) ti> $11 C: ·- $10 0 ..... $9 (.) - - $8 (1) $7 -+- SfY2015 0 --. sfY2014 Ill (.) $6 C g -- SFY2013 >< $5 -SFY20 12 - smo11 $4 _. FY2010 $3 (1) ·- ti> $2 (.) $1 >< w $0 16

PRIMARY FUNCTIONS tn - Cl) Administer: ·- CJ Motor vehicle licensing and registration Motor vehicle titles License plate issuance motor fuel tax programs Motor vehicle dealer program Co ll ect: Motor vehicle license and registration fees 3% motor vehicle excise tax $0.22 gasoline tax and other fuel taxes 7

~ ~.c Department of FY2016 Recommended Budget ,n Personal Services $2 ,270,315 - Operating Expenses $6 ,372,282 Q) CJ $8 ,642,597 Total FY2016 Budget ·- FTE 46.0 Recommended I nc reases: 2016 License Plate Re-issue $1 ,285,000 I.. .... 0 O Fund Source: Other Funds - State Motor Vehicle Fund and License Plate Revolving Fund 18

~ ~ ~.c Department of 2016 License Plate Re-Issue - Timeline tn • 2014 - Customer Portal system design; RFP issued - Q) , Legislature appropr ia ted $1.8M to start the project in FY15 CJ • ·- 2015 - Ready, set, go ... .. .c: Go live with new online customer portal , Pi l ot test of Firefighter plates on demand ,., Final system preparation to issue standard plates on I.. demand .... 0 r Begin bulk plate production Sept 1st_ Counties stocked with 0 3 month supply by end of December. 2016 - Plate reissue begins: standard and specialty 2017 & 2018 - Reissue non-standard plates (city, county, etc.)

2016 License Plate Re-Issue tn - Projected 1.5 million plate sets to be issued at a cost of $4 per set. Cl) Total Cost of Project= $6 million ·- CJ Funding Source - Registration Fee Revenues , 2.5% of fees collected go to the License Plate Revolving Fund 3 year Project for re-issue , FY 2015 Budget Year - 20% of project budget expended , FY 2016 Budget Year - 60% of project budget expended , FY 2017 Budget Year - 20% of project budget expended Ongoing: Will issue 400,000 standard plate sets per year for each of the remaining 4 years of the 5 year plate cycle. 20

~ Total Fuel Revenues (2005-2014) $180 516 1. 9 $1 56 7 tn $ $1.48.4 $152.2 153.3 . $160 1.48.8 - Cl) $141.0 S138.7 S140.6 $140 ·- CJ $120 II\ $100 C: .Q $80 $60 $40 S20 $0 FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2011 FY,012 FY2013 FY2014 21

~ ~ ~ Motor Vehicle Excise Revenues (2010-2014) S90 tn - SM Cl) S70 ·- CJ $60 .c Ill $50 C .~ $'10 I.. .... $30 0 $20 0 $10 $0 F Y20 10 FY20ll FY20U FY2013 FY2014 22

~ ~ ~ ~.c Department of PRIMARY FUNCTIONS • Responsible for overseeing the property tax assessment and ti) Cl) tax laws of South Dakota >< • Assist local government units in making property tax assessments that are fair in compliance with the l aw co ·- • Responsible for licensing and collecting a multitude of state 0 taxes to include: Cl) Bank Franchise C. "' ,.. Cigarette ,.. Beer , Wine, and Distilled Spirits ',,- Mineral Taxes • Responsible for the property tax refund program for the elderly Cl) and disabled. C. e (Property tax assessments and co ll ections are the primary source of funding school systems, counties, municipalities and other local government units) CL 21

~ ~ FY2016 Recommended Budget Personal Services $ 967,449 Operating Expenses $ 261 ,546 - Total FY2016 Budget $1,228,995 co ·- FTE 15.0 0 Cl) C. en Recommended Increase: Additional FTE & Employee 1. 0 Reclassificati on $ 60 ,594 Cl) Tota l Increase $ 60 ,594 C. e Fund Source: General Funds CL 24