Agenda Your material Yourself Presentation Skills Your audience for Technical Officers 10 Worst Human Fears 10 Worst Human Fears 10. Dogs 4. Financial problems 9. Loneliness 3. Insects and bugs 8. Flying 2. Heights 7. Death 6. Sickness 1. SPEAKING BEFORE A GROUP ! 5. Deep water Introductions in Tables 3 Areas to Control Your name Your material Your role Yourself What you would like to learn today Your audience 1
How Adults Learn WIIFM Structure Doing Challenge Controlling your Material Comfort Link to experience Feedback & guidance Presentation Structure Preparation What do I want to achieve? Who am I talking to? What do they know already? Opening Body Close What will they want to know? Who? Their ability? Why are they attending? What is the What are they hoping to get? Purpose? Establish the gap 2
Structure Structure Focus Strong opening Your viewpoint, action, benefits Clear introduction Free Flight Maximum creativity Brainstorm, few words, post its Logical structure Factor Groups Tailored to audience Natural groups, edit, add, 6 groups max Rules for questions Formulate Opening, body, conclusion Structure Aids to Retention First Minimum reading Repeated Maximum eye contact Outstanding Reinforce key points Linked Control time Last Powerful close VHF Visual Aids Visual - I see what you mean “Some things have to be seen to be Map of Africa believed” — Ralph Hodgson Hearing - I hear what you say Visual aids are not just ‘nice to have’, Waterfall they are essential Feeling - I get the feeling Toast and marmalade 3
What’s Wrong??? PowerPoint Slides Keep it short and simple Images The golden rules are: OHP Six words per line • Keep it simple at the beginning and then work towards the more complex • Start off with information that is known to the trainees to build confidence • Do not overload - stage and recap • Present the information in a logical sequence Six lines per slide • Involve thorough questions and help the trainees to reason • Avoid jargon where possible, but explain where necessary • Use visual aids to aid retention and to drive the message home • Use humour or gravity to make a point, but beware of too much becoming a distraction PowerPoint Slides Flip Charts Use standard templates Framed Title slide Legible Text slides Images Table and graphs Colours Ensure mathematical equations are KISS readable Equipment Problems Equipment Problems Projector won’t work Always have a Plan B! Cable problems Be prepared to give your presentation Microphone problems without a projector 4
Tips! Keep strictly to time Say “you” more than “me” Use their language – not yours Appeal to left and right brain Use images – actual and mental You are the best visual aid! Simple Illustrations Font Size This is 36 point This is 32 point This is 30 point This is 28 point This is 24 point This is 20 point This is 18 point Templates and shapes such as this one and the Font Size following two slides are available to download White Text on Black from http://office.microsoft.com/en-us/templates/ This is 36 point This is 32 point This is 30 point This is 28 point This is 24 point This is 20 point This is 18 point 5
Controlling Yourself! How do you recognise a nervous presenter? What makes you feel nervous? Tips for dealing with nerves? Yourself The Hasak Factor Dealing with Nerves Breathe Heart Friendly Faces Stomach Audience Involvement Knees Preparation Practice Visualise success Water – fight / flight 6
Dealing with Nerves Body Language Environment Attitude Quiet moment Open gestures, stance Pass the monkey Emphasise gestures Time out Hold notes, markers in one hand Memorise - 15 minutes Empty pockets Check appearance Eye Contact Lighthouse technique - 2 seconds per person Include all Your Audience Your audience Challenging Participants Who are they? Psychological judo What do they know already? Reduce eye contact What do they want to hear? Plus – Minus – Interesting Behaviour – Impact – Feeling Reprimand in Private / Praise in Public 7
Challenging Participants Difficult Questions “B” ing Don’t read! Build on incomplete answers Reflect Boost shy participants Deflect Block the too talkative View positively Banter Don’t know Answers to the point Success is a journey, not a destination 8
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