Xose r ve F GO Ope n me e tings 2 F e b Bir mingham 3 F e b - PowerPoint PPT Presentation

Xose r ve F GO Ope n me e tings 2 F e b Bir mingham 3 F e b L ondon

T he purpose of this me e ting We pre se nte d o ur initia l tho ug hts a t the Pro je c t Ove rvie w b o a rd (POB) me e ting o n F rida y 16 Ja n this inc lude d a first dra ft o f the Pro je c t I nitia tio n Do c ume nt (PI D) At the POB it wa s a g re e d two o pe n me e ting s to g ive a ll sta ke ho lde rs a c ha nc e to : • Me e t the pro g ra mme ma na g e me nt te a m a nd e xplo re a ny furthe r issue s no t disc usse d a t the POB. • Co mme nt a nd disc uss o ur pro po se d time ta b le a nd pla n • F e e db a c k o n o ur initia l de live ra b le s • I nfo rm o ur vie w o f the de sig n o f the ta rg e t o pe ra ting mo de l 1. We ha ve a c ha lle ng ing prog ra mme time sc a le . E a rly (a nd e ffe c tive ) mobilisa tion is ke y 2. Ke y to a suc c e ssful prog ra mme is to ha ve a c le a r vision of wha t we wa nt to a c hie ve 3. Appropria te g ove rna nc e re quire s those who a re duly a uthorise d to ma ke time a va ila ble a nd be ‘in the room’ for the rig ht me e ting s 1

Ag e nda 1. Sc ope a nd obje c tive s - 10mins 2. De live ra ble s - 40mins • Are the se the rig ht de live ra b le s? • Ho w sho uld we o rg a nise o urse lve s? 3. Pla nning - 25min • F e e db a c k o n time ta b le 4. Blue print of the ta rg e t ope ra ting mode l - 40mins • Disc ussio n o n the de c isio ns to b e ma de 5. Ne xt Ste ps - 5mins 2

Sc ope and obje c tive s

Obje c tive a nd sc ope – Ofg e m Re quire me nts F unding ■ De ve lo p c o lle c tive & c o st re fle c tive fund ing me tho d o lo g y ■ E sta b lish T ra nspa re nt a nd inc lusive a nnua l b ud g e t se tting pro c e ss ■ E sta b lish tra nspa re nt invo ic ing me tho d o lo g y Gove r na nc e ■ E sta b lish Re q uire me nts to run the CSP e c o no mic a lly a nd e ffic ie ntly a nd in line with b e st pra c tic e und e r the Co mpa nie s Ac t 2006. ■ E sta b lish b o a rd tha t is a c c o unta b le to a ll use rs a nd a s a minimum to inc lud e : a n ind e pe nd e nt Cha ir, no n-e xe c utive me mb e rs a nd a Chie f E xe c utive ■ Intro d uc e a ro b ust a nd tra nspa re nt e le c tio n pro c e ss a nd a pro c e ss to d ismiss b o a rd me mb e rs ■ Cre a te pe rfo rma nc e e va lua tio n fra me wo rk to mo nito r the e ffe c tive ne ss o f the Bo a rd Owne r ship ■ GT s to re ma in o wne rs b ut with limite d rig hts a nd lia b ilitie s with a ll use rs ta king a sha re in the c o ntro l a nd pe rfo rma nc e risk o f the CSP ■ Cha ng e to Artic le s o f Asso c ia tio n a nd Me mo ra nd ums to fa c ilita te the re q uire d c ha ng e s 4

F GO Gove rna nc e Role s a nd re sponsibilitie s Name Role Re sponsibilitie s F GO POB Ove rsig ht a nd Go ve rna nc e De c isio n ma ke rs to d rive the pro g ra mme fo rwa rd , a nd a ppro ve fina l Ove ra ll d e c isio n ma king d e live ra ble s fo r sub missio n to Ofg e m, to wid e r ind ustry (via re le va nt c o d e s) o r thro ug h imple me nting o pe ra tio na l c ha ng e s to Xo se rve Pro g ra mme Pro g ra mme ma na g e me nt F a c ilita te POB me e ting s ma na g e rs PMO a c tivitie s Run wo rking g ro up me e ting s Pro d uc ing d isc ussio n pa pe rs a nd re c o rd ing d e c isio ns to e nsure pro g re ss is c a pture d F GO Pro g re ss spe c ific De ve lo p d e live ra b le s fo r c o nsulta tio n with wid e r ind ustry wo rkg ro ups d e live ra ble s within e a c h Ma ke info rme d re c o mme nd a tio ns to the POB fo r fina l d e c isio n. wo rkg ro ups Ofg e m Re g ula to ry o ve rsig ht Appro ve ke y d e live ra ble s whe re a ppro pria te Ultima te d e c isio n ma ke r Ma ke ke y d e c isio ns suc h a s UNC c o d e c ha ng e s GT s Pa rtic ipa tio n in POB E nsure POB a nd wo rk g ro up re pre se nta tive s ha ve a ppro pria te Pro vid e ro b ust c ha lle ng e e xpe rie nc e a nd d e c isio n ma king a utho rity. IGT s Appro ve ke y d e live ra ble s a nd c a rry o ut d e live ra ble s. Ie UNC Mo d s Shippe rs Xo se rve 5

De live r able s

De live ra ble s 15. Ro b ust a nd tra nspa re nt 1. Ne w c o st a llo c a tio n 8. E sc a la tio n pro c e ss to e le c tio n pro c e ss me tho do lo g y Ofg e m fo r a ny issue s 2. F ina nc ia l mo de l 9. I nvo ic ing fra me wo rk 16. Pe rfo rma nc e e va lua tio n fra me wo rk 3. Cre dit risk ma na g e me nt 10. Pro c e ss fo r de ve lo ping the 17. Pro c e ss fo r dismissa l o f a rra ng e me nts Busine ss Pla n Bo a rd me mb e rs 18. Cha ng e s to Artic le s o f 4. Ne w sta te me nt o f c ha rg e s 11. T ra nspa re nt invo ic ing Asso c ia tio n a ppro a c h 19. Cha ng e s to me mo ra ndums 5. I nc lusive b udg e t se tting 12. Mo re inc lusive b o a rd o r sta ke ho lde r a g re e me nts pro c e ss a rra ng e me nts 21. Custo me r Co ntra c t 13. Bo a rd c o mpo sitio n a nd 6. Pro c e ss fo r no tifying Ofg e m fra me wo rk c o nstitutio n o f b udg e t c ha ng e s 7. Annua l b udg e t fo r 2016/ 17 14. Ro le spe c ific a tio ns fo r 21. Co ntra c t b e twe e n Xo se rve a nd sub se q ue nt ye a rs Bo a rd me mb e rs a nd e a c h use r 7

De live ra ble s ma trix Likely disagreement and changes not complex Likely disagreement and complex changes Agreement Wide agreement and changes not complex Wide agreement, complex changes Complexity 8

Wha t c ha ng e s will be re quire d? Ar tic le s of assoc iation? Change s to/ ne w Se r vic e UNC Code c hange s? Othe r c hange s? agr e e me nts? 9

Planning

F ive pha se de live ry a pproa c h Phase Pr ogr amme manage r r ole POB/ wide r industr y/ Ofge m De ve lo p a pro g ra mme initia tio n d o c ume nt (PID) Re vie w a nd a ppro ve PID 0: Initiation E sta b lish Go ve rna nc e a nd d e c isio n ma king struc ture s Re vie w a nd a ppro ve g o ve rna nc e struc ture s Cre a te pro g ra mme ma na g e me nt o ffic e 1: De sign Agr e e and doc ume nt r e sponsibilitie s and the alloc ation of the se be twe e n par tie s Put in pla c e suita b le re po rting struc ture s a nd re le va nt Ag re e a nd a ppro ve struc ture a nd pro c e sse s pro c e sse s E sta b lish a hig h le ve l pro g ra mme pla n with mile sto ne s Ag re e a nd c o nfirm inte rna l re so urc e s fo r a nd wo rkg ro up d e live ra ble s the pro g ra mme pla n Pro d uc e a c o mmunic a tio ns pla n a nd struc ture Ag re e pla n a nd struc ture De ve lo p a se t o f b lue prints fo r the ta rg e t o pe ra ting Re vie w a nd a g re e the fina l b lue print to mo d e l b e a d o pte d 2: De ve lopme nt Ma na g e the wo rk g ro ups a nd pro vid e suppo rt a nd Co ntrib ute to wo rkg ro ups a nd POB, c ha lle ng e thro ug ho ut pro c e ss e nsure rig ht le ve l o f re so urc e pa rtic ula rly Id e ntify a re a s fo r a d d itio na l re se a rc h / e xplo ra tio n time fo r ke y d e c isio n ma ke rs Wo rk up pra c tic a l so lutio ns b a se d o n id e ntifie d d e sig n fro m pha se 1 Ma na g e d e ve lo pme nt o f F GOs so lutio ns whilst Imple me nt d e c isio n's ma d e in pha se 2. 3: De live r y pro vid ing suppo rt a nd g uid a nc e in re la tio n to the Ofg e m to ma ke d e c isio ns (c o d e mo d pro po sa ls pre se nte d in the d e ve lo pme nt pha se e tc ) E nsure tha t a ll o ur c ritic a l suc c e ss c rite ria ha ve b e e n suc c e ssfully a c hie ve d 4: Closur e 11

Imme dia te ne xt ste ps T oday to be ginning of Apr il Januar y F e br uar y Mar c h Apr il E ar ly Mar c h POB POB Me e tings POB 16 Jan POB 13 F e b Ag re e fina l wo rking Ag re e PID Appro ve PID g ro up T OR Apr il POB Re vie w initia l pla n Re vie w d e ta ile d pla n De c isio n o n d e sig n E sta b lish ro le s a nd Re vie w stra w ma n L ate Mar c h POB re spo nsib ilitie s d e sig ns Re vie w initia l b lue prints Dra ft Stra w ma n oups d e sig n L ist o f c o nsulte e s fo r Me e ting s a nd F irst wo rkg ro up kgr the d e sig n d isc ussio n me e ting s Wor Vie w o n wo rkg ro up d e sig n De ve lo p a nd c o nsult o n F ina lise d e sig n Manage me nt Dra ft initia l pla n Re vie w a nd re fine pla n d e sig n b lue prints b lue prints amme Ca sc a d e te rms to Wo rking g ro ups T OR d ra fting ogr wid e r g ro up Pr Go ve rna nc e a nd PM d e sig n 12

Hig h le ve l pla n Se p 15 Oc t 15 May 15 Aug 15 Nov 15 De c 15 Jan 15 e b 15 15 15 Jan 16 e b 16 16 16 Jun 15 Jul 15 Mar Mar Apr Apr F F A: F o rma lise PID B: Co nside r to pic pa pe rs C: E sta b lish PMO to o ls D: E sta b lish risk / issue Pha se 0: Initia tion tra c king a ppro a c h E : E sta b lish hig h le ve l g o ve rna nc e pro c e ss F : E sta b lish sta ke ho lde r e ng a g e me nt pro to c o ls F : E sta b lish hig h le ve l pro g ra mme pla n A: E sta b lish Pro g ra mme b lue print B: E sta b lish b lue print de live ry mo de l C: Re c o nside r F GO Pha se 1: De sig n g o ve rna nc e D: E sta b lish a pro g ra mme sc he dule A: Co nve ne POB Me e ting s POB Me e ting s B: Co nve ne wo rkg ro ups Pro g ra mme wo rkg ro ups C: Co nside r imple me nta tio n ro ute s Pha se 2: De ve lopme nt D: Co nside r imple me nta tio n time sc a le s E : Imple me nta tio n pre pa ra tio n 13