Work Smarter 10 Strategies to Maximize your Time, Attention, and - - PowerPoint PPT Presentation

▶
work smarter
SMART_READER_LITE
LIVE PREVIEW

Work Smarter 10 Strategies to Maximize your Time, Attention, and - - PowerPoint PPT Presentation

Jan 19, 2024 88 likes •978 views

Work Smarter 10 Strategies to Maximize your Time, Attention, and Energy Dr. Mike Doughty Handouts http://instruction.monroe.edu/productivity Password: productivity ticket to leave 3 ways I could improve the content ways I could improve

slide-1
SLIDE 1

Work Smarter

10 Strategies to Maximize your Time, Attention, and Energy

  • Dr. Mike Doughty
slide-2
SLIDE 2

Handouts

http://instruction.monroe.edu/productivity Password: productivity

slide-3
SLIDE 3

ways I could improve the content ways I could improve the presentation thing that I should definitely keep in the presentation

ticket to leave

3 2 1

slide-4
SLIDE 4

“You don’t have to be sick to get better”

  • Grandma Doughty

That’s me…

You are currently employed. You work for a school district or a BOCES. You are a little busy this time of year. You are dangerously close to getting fired because of your lack of productivity.

slide-5
SLIDE 5

What do you wish you could do more of at work?

slide-6
SLIDE 6

What’s getting in the way?

slide-7
SLIDE 7

Time Energy Attention

Productivity

slide-8
SLIDE 8

How do you…

  • Maximize your energy?

– Take care of your body.

  • Increase your time?

– Stop doing things you shouldn’t be doing? – Be more efficient with the stuff you have to do.

  • Improve your attention/focus?

– Reduce or eliminate distractions.

slide-9
SLIDE 9

Thank you.

slide-10
SLIDE 10

Big ideas

  • “Automate”
  • Batch
  • Simplify
  • Focus
  • Set yourself up

for success

It’s all about habits.

slide-11
SLIDE 11

Decision fatigue is real.

300 24 – 1-2, 3% 6 – 1-2, 30%
slide-12
SLIDE 12

To avoid decision fatigue… automate & habitize

slide-13
SLIDE 13

How long does it take to form a habit?

slide-14
SLIDE 14

How long What does it take to form a habit?

Consistency Repetition No Decision

slide-15
SLIDE 15

Time Energy Attention

Productivity

slide-16
SLIDE 16

How do you…

  • Maximize your energy?

– Take care of your body.

  • Increase your time?

– Stop doing things you shouldn’t be doing? – Be more efficient with the stuff you have to do.

  • Improve your attention/focus?

– Reduce or eliminate distractions.

slide-17
SLIDE 17

Energy first

slide-18
SLIDE 18

What’s wrong with this person?

  • Headache
  • Difficulty concentrating
  • Impaired short-term

memory skills

  • Fatigue
  • Sluggishness
  • Confusion
  • Anxiety
  • Weakness
  • Dizziness, fainting
  • Heart palpitations
  • Increased thirst
  • Dry mouth and swollen

tongue

  • Inability to sweat
  • Decreased urine output
slide-19
SLIDE 19

What’s wrong with this person?

  • Headache
  • Difficulty concentrating
  • Impaired short-term

memory skills

  • Fatigue
  • Sluggishness
  • Confusion
  • Anxiety
  • Weakness
  • Dizziness, fainting
  • Heart palpitations
  • Increased thirst
  • Dry mouth and swollen

tongue

  • Inability to sweat
  • Decreased urine output
slide-20
SLIDE 20

What’s wrong with this person?

  • Headache
  • Difficulty concentrating
  • Impaired short-term

memory skills

  • Fatigue
  • Sluggishness
  • Confusion
  • Anxiety
  • Weakness
  • Dizziness, fainting
  • Heart palpitations
  • Increased thirst
  • Dry mouth and swollen

tongue

  • Inability to sweat
  • Decreased urine output
slide-21
SLIDE 21
  • 1. Hydrate.

Men - 3.7 L (125 oz.)

National Institute of Medicine

Women - 2.7 L (91oz.)

slide-22
SLIDE 22
  • 2. Move.
slide-23
SLIDE 23

Sitting time is emerging as a strong candidate for being a cancer risk factor in its own right…

(Neville Owen, Ph.D., Behavioral Epidemiology Laboratory at Australia's Baker IDI Heart and Diabetes Institute)

Emerging evidence suggests that the longer you sit, the higher your

  • risk. It also seems that exercising

won't compensate for too much sitting

“

slide-24
SLIDE 24
slide-25
SLIDE 25
slide-26
SLIDE 26
slide-27
SLIDE 27
slide-28
SLIDE 28

How do you get yourself to exercise?

slide-29
SLIDE 29
slide-30
SLIDE 30

Instructional Sorbet

What’s one way that your thinking has changed about your time?

slide-31
SLIDE 31

Meetings

  • Stand in the

back

  • Walking and

standing

  • Fidget
slide-32
SLIDE 32

Principals’ Meetings cost money

Administrators’ unit $95,684 yearly ÷ 260 days ÷ 8 hours ≈ $46.00 per hour x 7 people in a 3 hour principals’ meeting ≈ $966 per meeting x 12 meetings a year ≈ $11,592 per year for principals’ meetings

slide-33
SLIDE 33

More productive meetings…

  • Avoid having them.
  • ≤ 30 minutes
  • Make them purposeful.

– Know the intended outcome before – Agenda at the meeting (Patrick Lencioni)

  • Reduce small talk.
  • Meet where the work is happening.
  • Meet standing up or while walking.
  • Documentation
slide-34
SLIDE 34
  • 3. Eat.
slide-35
SLIDE 35

automate and habitize

slide-36
SLIDE 36
slide-37
SLIDE 37

Time to process…

slide-38
SLIDE 38
  • 4. Sleep.
  • Memory problems
  • Depression
  • Weakened immune

system

  • Increase in perception
  • f pain
slide-39
SLIDE 39
slide-40
SLIDE 40

What improves sleep?

  • No screens 1 hour before
  • Schedule it
  • Sound, light, temperature
  • Reduce caffeine () and alcohol ( )
  • A pre-bed snack (2 T almond butter)
  • Learn more: https://sleep.org/
  • Track it…
slide-41
SLIDE 41
slide-42
SLIDE 42

Your morning routine…

  • When does your day start?
  • Really the only thing you have control over…
slide-43
SLIDE 43

My morning routine… >

slide-44
SLIDE 44 Time Activity 4:30-5:00 Wake up naturally. 5:02
  • [Alarm], Brush teeth
  • Get dressed
5:05
  • Head downstairs
  • Get water/vitamins
  • Put shoes on
5:08 Journal 5:18 T’s Coffee 5:20 Begin exercise
  • Resistance or Cardio
  • Stretch
Inversion 5:50
  • Work on inbox/paper
  • Review podcast/audio for car
  • Review calendar
  • Review Big 3 and pocket list
6:00
  • Upstairs to shower
  • Get dressed
6:20 Downstairs for breakfast 6:40 Leave when Emma leaves
slide-45
SLIDE 45

When does the morning routine really start?

Time Activity 7:25 PM Make lunches 7:45 Start Paige’s transition upstairs 7:50 Bath/shower for Paige Help Paige pick out clothes for next day 8:10 Paige in bed Read books 8:25 Brush my teeth Check my clothes for the next day 8:35 In bed Reading 9:00ish Lights out

slide-46
SLIDE 46

Your morning routine… > >

slide-47
SLIDE 47
  • 5. Schedule.
slide-48
SLIDE 48

It’s your schedule…

  • And you’re really not that busy.
  • Control it.
  • Create rules.
  • Don’t mindlessly accept

invitations – M.A.S.

  • Leave margins.
slide-49
SLIDE 49

Big rocks in first…

  • Arrival
  • Go home
  • Lunch
  • Daily meetings
  • Time in classrooms
  • Recurring meetings
  • Exercise, etc.
slide-50
SLIDE 50

daily meeting

slide-51
SLIDE 51
slide-52
SLIDE 52

Instructional Sorbet

What’s one thing that reinforced your thinking, and what’s one thing you’re skeptical about?

slide-53
SLIDE 53

40% of the work day

(Adobe, 2015)

On average, what do office workers spend 3.2 hours per day doing?

slide-54
SLIDE 54
  • 6. Conquer email.
slide-55
SLIDE 55

Adobe August, 2015

slide-56
SLIDE 56

What would happen if you didn’t check email for a whole day?

slide-57
SLIDE 57

An instructional emergency

slide-58
SLIDE 58

Is this you? 7ish ideas to get to “Inbox Zero”

slide-59
SLIDE 59

Limit your emails to five sentences

  • r fewer, and have common

responses:

Yes.. No. Call me. Come see me.

1

slide-60
SLIDE 60

Use the unsubscribe link…or create a “to read” folder rule

2

slide-61
SLIDE 61

3

slide-62
SLIDE 62

Stop organizing your email into folders.

(IBM Research, 2011)

72.87 seconds vs. 66.07 seconds

4

slide-63
SLIDE 63

Schedule and batch.

5

slide-64
SLIDE 64

Follow the “Yesterbox” technique

Never do today what you can as well do tomorrow, because something may

  • ccur to make you

regret your premature action.”

“

  • Aaron Burr
slide-65
SLIDE 65
slide-66
SLIDE 66

Schedule sending emails in the future.

7

slide-67
SLIDE 67

Move your seat…

slide-68
SLIDE 68
  • 1. What is one thing you think you could

implement right now?

  • 2. What, so far, do you think would be the

hardest to implement and why?

  • 3. Ask a thoughtful question about something

you’ve heard so far.

Time to process…

slide-69
SLIDE 69

Time Energy Attention

Productivity

slide-70
SLIDE 70

March 2013 2,000 employed adults 18 and older What percent said that…

coworkers are their biggest distraction at work? email was their biggest distraction during the workday? meetings are the most distracting during the workday?

20% 36% 19%

slide-71
SLIDE 71

Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

  • Gloria Mark, UC Irvine, 2015
slide-72
SLIDE 72
  • 7. Single-task.
slide-73
SLIDE 73

So you think you can multi-task?

slide-74
SLIDE 74

A test… A-G 1-7

slide-75
SLIDE 75

Write it down…(get it off your mind)

  • Notebook
  • OneNote
  • Evernote
  • Index Card

– Big 3 – Random Tasks

  • Put it on the calendar.
slide-76
SLIDE 76

Instructional Sorbet

What’s one thing that we have talked about that you would like to share with a colleague?

slide-77
SLIDE 77

Your Work Environment – Minimizing Distractions

Time Energy Attention

Productivity

Is your workspace helping or hurting you?

slide-78
SLIDE 78
  • 8. Declutter
slide-79
SLIDE 79

Declutter

slide-80
SLIDE 80

What about all my stuff? My binders!

  • Reference Material

– If someone else has it… – If it exists electronically…

  • New Stuff

– The Marshall Memo – Kim Marshall – The Main Idea – Jenn David-Lang – Other resources…

slide-81
SLIDE 81
  • 9. Unplug.
slide-82
SLIDE 82

Turn off all alerts... …and stop checking your phone.

  • 10. Disconnect.
slide-83
SLIDE 83

Moment

slide-84
SLIDE 84

www.focusatwill.com

slide-85
SLIDE 85

What will you try for

  • ne month?

Accountability matters.

slide-86
SLIDE 86
slide-87
SLIDE 87

ways I could improve the content ways I could improve the presentation Thing that I should definitely keep in the presentation

ticket to leave

3 2 1