Will Henderson Will Fugate Chief, Sealift Procurement Branch - - PowerPoint PPT Presentation

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Will Henderson Will Fugate Chief, Sealift Procurement Branch - - PowerPoint PPT Presentation

Mar 19, 2024 114 likes •274 views

Will Henderson Will Fugate Chief, Sealift Procurement Branch Service Acquisition Manager USTRANSCOM, Acquisition USTRANSCOM, Acquisition Phone 618-220-7079 Phone 618-220-7131 William.r.henderson12.civ@mail.mil william.h.fugate4.civ@mail.mil

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Will Henderson Chief, Sealift Procurement Branch USTRANSCOM, Acquisition Phone 618-220-7079 William.r.henderson12.civ@mail.mil Will Fugate Service Acquisition Manager USTRANSCOM, Acquisition Phone 618-220-7131 william.h.fugate4.civ@mail.mil

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Overview

  • Introduction
  • Department of Defense (DoD) Services Acquisition
  • Services Acquisition Managers (SAMs)
  • The Seven Step Service Acquisition Process

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DoD Service Acquisition

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DoD Service Acquisition

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…challenges with the requirements process are a major factor in poor acquisition

  • utcomes. Most concerning was the fact that the requirements process for the

acquisition of services..is almost entirely ad hoc. …In many cases the user community …not accustomed to thinking of themselves, or

  • perating, as requirements generators. …not staffed or trained to perform these

responsibilities, and for this reason, requirements for services contracts are often poorly written. …the Panel remains concerned that professional-level training courses for services program managers continue to be lacking.

House Armed Services Committee Report excerpts:

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DoD Service Acquisition

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  • Expands on content formerly in DoDI 5000.02,

Enclosure 9, Dec 2008

  • Codifies Services Acquisition procedures,

requirements and categories (S-CATs)

  • Introduces Functional Services Manager (FSM) &

Services Requirements Review Boards (SRRBs)

DoDI 5000.74 -Defense Acquisition of Services

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Services Acquisition Managers (SAMs)

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Intent Ensure successful acquisition coordination and execution Identify risks; provide/implement mitigation plans Implement oversight intent in DODI 5000.74 Responsibilities Execute Acquisition Program Management activities Meet objectives to meet user’s operational needs Monitor cost, schedule, and performance Synchronize stakeholders and functional experts

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The Seven Step Service Acquisition Process

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Framework for Service Acquisitions

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Start with the End in Mind

  • National Defense Strategy
  • TRANSCOM Strategy
  • Warfighter Capability
  • Lethality
  • Readiness
  • “Set the Globe”
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Service Acquisition Process

Planning Phase

  • Lay Foundation
  • FSM/SAM leads team and form MFT
  • Gets leadership support
  • Form Acquisition Team
  • Key Outcomes
  • Leadership involvement
  • Experts on team
  • Identify stakeholders
  • Develop communications
  • Create library for knowledge base
  • Identify and plan for training
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Service Acquisition Process

  • Customer/User
  • Industry
  • Project manager/program manager/technical specialist
  • Contracting officer
  • Performance assessment personnel (COR)
  • Small Business Specialist
  • Cost/price analyst
  • Finance/budget officer
  • Legal advisor
  • Others?

Have We Thought of Everyone?

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Service Acquisition Process

Planning Phase

  • Review Current Strategy
  • Capture current condition
  • Identify what improvements are needed
  • Interview stakeholders
  • Develop high level performance results
  • Market Research
  • Analyze and Document Market Research
  • Requirement align with market
  • Competition opportunities and SB considerations
  • New emerging technologies
  • Determine if service can be obtained as commercial
  • Meetings with industry
  • Submit RFI or Sources Sought on FebBizOps
  • Document Market Research Report
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Service Acquisition Process

Development Phase

  • Define Requirements
  • Key Outcomes
  • Complete risk analysis
  • Develop performance objectives
  • Develop performance standards
  • Determine methods and means of inspection
  • Develop PWS & IGCE
  • Obtain Stakeholder Input
  • Develop Acquisition Strategy
  • Develop Source Selection Plan
  • Select most appropriate contract type
  • Develop appropriate planning documents
  • Develop Evaluation Factors
  • Obtain approvals when required

USTRANSCOM STRATEGIC END-STATE

THE ABILITY TO DELIVER GLOBALLY INTEGRATED SOLUTIONS IN SUPPORT OF THE NATION’S OBJECTIVES

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Service Acquisition Process

Execution Phase

  • Execute Strategy
  • Key Outcomes
  • Determine source selection evaluation

team

  • Conduct technical proposal evaluations
  • Award based on best value to the

government

  • Comply with agency approval for award
  • Award contract
  • Debrief unsuccessful offerors
  • Finalize QASP
  • Conduct post award conference
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Service Acquisition Process

Execution Phase

  • Management Performance
  • Contract Management
  • Conduct technical proposal evaluations
  • Award based on best value to the government
  • Comply with agency approval for award
  • Award contract
  • Debrief unsuccessful offerors
  • Finalize QASP
  • Conduct post award conference
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Questions?

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