Will Henderson Will Fugate Chief, Sealift Procurement Branch - PowerPoint PPT Presentation

Will Henderson Will Fugate Chief, Sealift Procurement Branch Service Acquisition Manager USTRANSCOM, Acquisition USTRANSCOM, Acquisition Phone 618-220-7079 Phone 618-220-7131 William.r.henderson12.civ@mail.mil william.h.fugate4.civ@mail.mil Together, we deliver. 1

Overview • Introduction • Department of Defense (DoD) Services Acquisition • Services Acquisition Managers (SAMs) • The Seven Step Service Acquisition Process Together, we deliver. 2

DoD Service Acquisition Together, we deliver. 3

DoD Service Acquisition House Armed Services Committee Report excerpts: …challenges with the requirements process are a major factor in poor acquisition outcomes. Most concerning was the fact that the requirements process for the acquisition of services..is almost entirely ad hoc. …I n many cases the user community …not accustomed to thinking of themselves, or operating, as requirements generators. …not staffed or trained to perform these responsibilities, and for this reason, requirements for services contracts are often poorly written. …the Panel remains concerned that professional-level training courses for services program managers continue to be lacking. Together, we deliver. 4

DoD Service Acquisition DoDI 5000.74 -Defense Acquisition of Services • Expands on content formerly in DoDI 5000.02, Enclosure 9, Dec 2008 • Codifies Services Acquisition procedures, requirements and categories (S-CATs) • Introduces Functional Services Manager (FSM) & Services Requirements Review Boards (SRRBs) Together, we deliver. 5

Services Acquisition Managers (SAMs) Intent Ensure successful acquisition coordination and execution Identify risks; provide/implement mitigation plans Implement oversight intent in DODI 5000.74 Responsibilities Execute Acquisition Program Management activities Meet objectives to meet user’s operational needs Monitor cost, schedule, and performance Synchronize stakeholders and functional experts Together, we deliver. 6

The Seven Step Service Acquisition Process Together, we deliver. 7

Framework for Service Acquisitions Start with the End in Mind • National Defense Strategy • TRANSCOM Strategy • Warfighter Capability • Lethality • Readiness • “Set the Globe” Together, we deliver. 8

Service Acquisition Process Planning Phase • Lay Foundation  FSM/SAM leads team and form MFT  Gets leadership support • Form Acquisition Team  Key Outcomes  Leadership involvement  Experts on team  Identify stakeholders  Develop communications  Create library for knowledge base  Identify and plan for training Together, we deliver. 9

Service Acquisition Process Have We Thought of Everyone? • Customer/User • Industry • Project manager/program manager/technical specialist • Contracting officer • Performance assessment personnel (COR) • Small Business Specialist • Cost/price analyst • Finance/budget officer • Legal advisor • Others? Together, we deliver. 10

Service Acquisition Process Planning Phase • Review Current Strategy  Capture current condition  Identify what improvements are needed  Interview stakeholders  Develop high level performance results • Market Research  Analyze and Document Market Research  Requirement align with market  Competition opportunities and SB considerations  New emerging technologies  Determine if service can be obtained as commercial  Meetings with industry  Submit RFI or Sources Sought on FebBizOps  Document Market Research Report Together, we deliver. 11

Service Acquisition Process Development Phase • Define Requirements  Key Outcomes  Complete risk analysis  Develop performance objectives  Develop performance standards  Determine methods and means of inspection  Develop PWS & IGCE  Obtain Stakeholder Input  Develop Acquisition Strategy  Develop Source Selection Plan  Select most appropriate contract type USTRANSCOM STRATEGIC END-STATE  Develop appropriate planning documents THE ABILITY TO DELIVER GLOBALLY INTEGRATED  Develop Evaluation Factors SOLUTIONS IN SUPPORT OF THE NATION’S  OBJECTIVES Obtain approvals when required Together, we deliver. 12

Service Acquisition Process Execution Phase • Execute Strategy  Key Outcomes  Determine source selection evaluation team  Conduct technical proposal evaluations  Award based on best value to the government  Comply with agency approval for award  Award contract  Debrief unsuccessful offerors  Finalize QASP  Conduct post award conference Together, we deliver. 13

Service Acquisition Process Execution Phase • Management Performance  Contract Management  Conduct technical proposal evaluations  Award based on best value to the government  Comply with agency approval for award  Award contract  Debrief unsuccessful offerors  Finalize QASP  Conduct post award conference Together, we deliver. 14

Questions? Together, we deliver. 15