WELCOME TO OUT & EQUALS 2019 SUMMIT PRESENTER CALL This is a - - PowerPoint PPT Presentation

WELCOME TO OUT & EQUAL’S 2019 SUMMIT PRESENTER CALL

This is a Broadcast Audio call from 12:00–1:00pm Pacific

Use speakers or headsets on your computer & turn the volume up! Chat in questions & respond to polls during the call. Having problems signing in? Go to www.readytalk.com, Join a Meeting & use access code 6946521. This session will be recorded & available afterwards.

#oesummit

• Reference point for
• Workshop expectations
• Onsite logistics
• Media and Program App
• Key dates & deadlines
• Share with your fellow workshop presenters
• https://outandequal.org/workshop-presenter-town-call-19/

How to Use and Share this Call

Isabel Porras Director, Learning & Development Ben Demers Senior Associate, Learning & Development Maddison LeRoy Senior Manager, Communications

Agenda

• Workshop Summary and Tracks
• Presenter Registration
• Convention Center On-Site Logistics
• Workshop Best Practices
• Media/Program App
• Leadership Day
• Q&A

#oesummit

• 150+ workshops out of 300+ submissions
• 2019 Summit Tracks:

– Advanced ERG/BRG – Allies – Belonging & Culture – Bi+/Queer – Corp.-Community Partnerships – ERG/BRG – Global – Government – Intersectionality

Workshop Summary and Tracks

– Law, Policy & Benefits – Leveraging Narratives – LGBTQ Marketing – Professional Development & Executive Leadership – Talent Acquisition & Retention – Transgender & Gender Nonconforming – Workplace Policies & Benefits – General

• Program available online at:
• https://outandequal.org/workplace-summit-schedule/

#oesummit

Presenter Registration

• Registration support:

– (415) 694-6517 – registration@outandequal.org

• Link to register as a presenter:
• https://www.eiseverywhere.com/oesu

mmit2019?categoryid=2987042

#oesummit

Presenter Registration

The deadline to update your session was July 15th, and has now passed.

Gaylord National Resort & Convention Center

#oesummit

Floor Plan | Ballroom Level

#oesummit

Floor Plan | Conference Room Level

Room Layout

• Signage
• Seating Styles:
• Screen and table at front
• f room
• Theater Style Seating
• Round Table Seating
• Room numbers vary

#oesummit

• Items Provided:

– Risers – One head table with 5 chairs and 3 tabletop microphones, set on risers – Projector – Screen – LCD Wireless Remote – HDMI Cable – Power Strip

• Items for Presenters to Bring:

– Laptops – Mac adapter (Mini Display Port/ DVI) – *Please bring a portable speaker if audio is needed*

Room Equipment

#oesummit

On-Site Support

• We recommend you arrive at your workshop room 30 minutes before the start of

your session.

• Volunteers

– One volunteer will be assigned to each workshop room – Available 30 minutes before the start of your workshop, and will leave 30 minutes into the session

• A/V Support

– One PSAV technician on both workshop floors – Available 30 minutes before the start of your workshop until the end of the session.

Find your room assignment

• n the app!

Isabel Porras

Director of Learning & Development

Education Principles

• Commitm

tmen ent t to to Di Diver ersity ty

• Peer

eer-to to-Peer eer Educati ation

• Focus on LGBTQ

TQ Workplac ace e Equal ality ty

• Slide Decks

– Any template (keep accessibility in mind) – Widescreen 16:9 ratio – Download Summit logo

• Provide concrete, substantive takeaways
• Tailor to the audience & engage the room
• Allow ample time for discussion
• Allow a few minutes for evaluations

Workshop Best Practices

#oesummit

• O&E Learning & Development

– Commitment to peer education – Upload workshop slide deck and/or handouts by Oct. 31st

After Summit

Maddison LeRoy

Senior Manager of Art & Communications

#oesummit

• Announce a request for privacy in your session
• Photographers / Videographers
• Encourage your attendees to use #oesummit

Media

#oesummit

The app is back!

OESummit Mobile App

#oesummit

• Two profiles
• Add photo, bio, surveys, PDF

attachments

• You will receive VIP Admin

Access to edit your profile

Editable Personal Profiles

#oesummit

• Send and answer questions through the app in

real time

• Request Q&A function by emailing:

mleroy@outandequal.org

– Name of workshop – Names and emails of presenters – De Deadline: : Au August 20th

• Enabled “Speaker Access”

Live Q&A

#oesummit

• Data collecting / audience temperature
• Display poll on screen
• Request poll function by emailing: mleroy@outandequal.org

– Name of workshop – Names of presenters – Three questions max – Deadline: Au August 2 20th

Live Polls

• Access the poll on your workshop’s

profile in the app

#oesummit

Q&A / Live Poll deadline: August 20th

OESummit Mobile App

Isabel Porras

Director of Learning & Development

Leadership Day

• Presenter rate
• In-depth seminars
• All half-day options
• Same registration process

#oesummit

Gaylord National Resort and Convention Center 201 Waterfront Street, National Harbor, MD 20745

• Aug. 20, 2019

App Live Polling/Q&A Submission Deadline

• Sept. 27, 2019

Deadline to Register Using the $800 Presenter Registration

• Oct. 14, 2019

Leadership Day

• Oct. 15 - 17, 2019

Out & Equal Workplace Summit

• Oct. 31, 2018

Deadline to Upload Slide Deck/Handouts

Key Dates & Locations

Q&A

Thanks!

See See yo you u in in D.C.!