Welcome To Our Annual Meeting January 25, 2016 Agenda Call to - - PowerPoint PPT Presentation

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Welcome To Our Annual Meeting January 25, 2016 Agenda Call to - - PowerPoint PPT Presentation

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Welcome To Our Annual Meeting January 25, 2016 Agenda Call to Order: Johnny Rich Prayer: Johnny Rich Pledge Of Allegiance: Kenneth Baskett Welcome/Introduction of Management, Guests, Board of Directors & Committees: Johnny

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Welcome To Our Annual Meeting

January 25, 2016

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Agenda

  • Call to Order: Johnny Rich
  • Prayer: Johnny Rich
  • Pledge Of Allegiance: Kenneth Baskett
  • Welcome/Introduction of Management, Guests,

Board of Directors & Committees: Johnny Rich

  • Confirmation of Quorum: Jon Subacz
  • Board of Director Candidate Intro: Jon Subacz
  • Up to 5 minutes each
  • Brad Banks
  • Russ Caso
  • Brian Duncan
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Agenda – Cont.

  • Jay Patouillet
  • Johnny Rich
  • Jennifer Schaeffer
  • President’s Report: Johnny Rich
  • Treasurer’s Report: Kenneth Baskett
  • Sheriff’s Department Update: Lt. Danny Higgins
  • Architectural Review Committee Report: Todd Kaelin
  • Resident Questions & Answers
  • Announcement of Election Results:

Jon Subacz/Tammy Rodric

  • Adjournment
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BridgeMill Community Association Staff

Susan Rubin BMCA Property Manager Oct 2015 – Jan 2015 Michael Sands BMCA Property Admin, CAM Heritage Property Management Oct 2015 – Current

Matthew Lazar BMCA Division Manager, CAM Heritage Property Management Oct 2015 – Current

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  • Cherokee County Sheriff’s

Department: Lieutenant Danny Higgins

  • Cherokee County Marshall’s Office:

Sergeant Dwayne Casteel Major Jamie Gianfala

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BMCA Board of Directors 2015

Ken Baskett

Treasurer

Brian Duncan

Member at Large

Jonathan Subacz

Secretary

Johnny Rich

President/Vice President

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BMCA Committees

ARC Committee

Todd Kaelin: Chair Marsha McClure Luis Parrado Paula Ryan

Election Committee

Tammy Rodric: Chair Judy Crawford Jason Chan

Yard of the Month Committee

Nancy Madden Barbara Stanford

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Brad Banks Russ Caso Brian Duncan Jay Patouillet Johnny Rich Jennifer Schaeffer

Candidate Introduction & Speeches

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President’s Report

Johnny Rich

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Our Goal

Our goal is to promote a community environment while preserving and increasing property value through good stewardship.

Our Vision

This is accomplished by operating the Association, maintaining the common property and enforcing the governing documents. Excellence in leadership by representing the neighborhood in dealings with the community and take full responsibility for our actions. Keep residents informed through direct and online communication while being transparent. Undertake initiatives that preserve and improve the quality of life in our area and develop a positive sense of pride and community

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Our Purpose and what the HOA Affects:

  • Transparency
  • Enforcement of covenants
  • Set Policy
  • Review Operations
  • Resolve Disputes
  • Listen to residents
  • Plan for the future
  • Vote on business
  • Work closely with law enforcement
  • Open communications with HMS, zoning, local law

enforcement & county commissioners

  • Operate the Associations’ budget
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HOA Cannot Affect:

  • HMS property (park, pool, tennis & golf course)
  • Security but works very closely with the Cherokee

County Sheriff’s Department

  • Streets within BridgeMill:
  • Traffic issues such as speeding and not

stopping at stop signs

  • Repaving and repair of streets, curbs or

sidewalks

  • Marshall’s Office Issues
  • Noise ordinance such as dogs barking and loud

music

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2015 Capital Improvements

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Steels Bridge Road Enhancement

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Approximately 600+ BMCA Residents use Steels Bridge Road

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Steels Bridge Road Entrance to BMCA

Steels Bridge Road Entrance Complete

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Refurbishment of the BridgeMill Channel Letters

  • Used latex paint instead of gold leaf

at a cost savings of approximately $5,000.00

  • Looks great!
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Channel Letters

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Heritage Property Management

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Financial Audit Performed by Independent Accounting Firm

  • Conducted the first BM audit
  • Overall the community is in excellent

financial status.

  • Discovered a 13k overbilling charge from a

vendor that was resolved within 1 week

  • Recommendation is to conduct an audit

every 2 years per Best Practice Standards

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Main Entrance Lighting upgraded to LED.

  • All other entrance and

monument lighting currently being assessed for repairs/enhancements

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Third Entrance Enhancement Gold Mill Ridge

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Almost 1,000 BMCA Residents use Third Entrance

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  • Enhancement delayed pending final

bids.

  • Currently re-evaluating due to costs

associated with project. Will likely do in stages.

  • Phase I – COMPLETED Added street

lighting to corridor for better visibility at night.

  • Phase II - May include new

landscaping, hardscaping or fencing

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Current Vision: Planning for the future

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Current Onsite Office 3542 Sixes Road, Suite 108

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Office use

  • Homeowners come here to pay yearly

assessment, drop off ARC modification requests, purchase mailbox supplies or simply come to ask questions about BMCA

  • All neighborhood business conducted here
  • ARC meets twice a month (1st and 3rd

Monday)

  • Board of Directors meet here (2nd Monday

and as needed)

  • Contractors meet here
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Proposed Office Bldg within BMCA

  • We, the residents collectively own over 150

acres of common property inside the community

  • Very early stages of investigating

constructing an office inside the BridgeMill community

  • Decreases need to be renters forever
  • Buffer & Building Setback Variances needed
  • A lot of work still needs to be done
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Proposed Office Bldg within BMCA

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Thinking ahead to an open environment

  • nsite.
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Enhancing our services and offering more to the community as an HOA.

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Confirmed Priorities:

  • Third Entrance Enhancement
  • Lighting Repairs/Upgrades
  • The Manor at BridgeMill
  • Landscape Improvements

Under strong Consideration:

  • New Office Building within BMCA

Progress updates will be posted on the BMCA website (www.BridgeMill.org)

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The Manor at BridgeMill street light is due to be installed this month. Due to the recent bad weather, the installment was delayed.

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Goals also include:

  • Continued community relations with

the Sheriff’s Department as well as our elected officials

  • Sixes Road and Cherokee County

growth- outreach

  • BridgeMill is a great place to live!

Needs to stay current and competitive in the market place

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  • Board meetings are the

2nd Monday of every month at 6:30 PM

  • Welcome to attend
  • Volunteers welcome
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Treasurer’s Report Kenneth Baskett

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INCOME

2015 2015 YEAR END 2016 BUDGET ACTUALS BUDGET ASSESSMENT REVENUE $448,970.00 $365,390.00 $483,990.00 OTHER REVENUE $59,700.00 $94,062.00 $59,700.00 RESERVE CONTRIBUTION $(29,940.00) $(29,940.00) $(29,453.00) TOTAL REVENUE $518,670.00 $459,452.00 $553,690.00

EXPENSE

2015 2015 YEAR END 2016 BUDGET ACTUALS BUDGET ADMINISTRATIVE EXPENSES $237,250.00 $223,240.00 $267,249.00 COMMON AREA EXPENSES $155,798.00 $81,427.00 $138,298.00 HOMEOWNER SUPPORT $34,560.00 $37,960.00 $56,260.00 UTILITIES $21,000.00 $15,823.00 $21,800.00 OTHER EXPENSES $40,600.00 $22,857.00 $40,630.00 TOTAL EXPENSE $489,208.00 $381,308.00 $524,237.00

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CAPITAL RESERVE

2015 2015 YEAR END 2016 BUDGET ACTUALS BUDGET RESERVE CONTRIBUTION $ (29,940.00) $(29,940.00) $(29,453.00) LIGHTING REPAIRS/MAINT. $ 40,000.00 $0 $75,000.00 MONUMENT SIGN REPLACEMENT/REPAIR $ 20,000.00 $4,328.00 $5,000.00 MISC LANDSCAPE ENHANCEMENTS $ 30,000.00 $0 $50,000.00 STEELS BRIDGE ROAD ENHANCEMENT $ 50,000.00 $17,466.00 $5,000.00 THIRD ENTRANCE ENHANCEMENT $ 100,000.00 $43,885.00 $50,000.00 TOTAL CAPITAL RESERVE $ 220,060.00 $35,739.00 $215,547.00

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IN THE BANK $602,036.97

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Lieutenant Danny Higgins BridgeMill Precinct 9550 Bells Ferry Rd

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www.nixle.com

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Non-Emergency Phone Number 678-493-4080

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Architectural Review Report ARC Member Todd Kaelin

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ARC Updates

  • ARC meetings are on the 1st and 3rd Monday of each month.
  • There will now only be one ARC meeting in December, it will be on

the 1st Monday of the month. All other submissions that month will be reviewed via email, and are due by noon on the Friday before the 3rd Monday of the month. A calendar will be posted on the website.

  • There is now a QuickGuide to some of the documents the ARC will

need for each specific type of request. This document and the December meeting policy will be updated to the BridgeMill website soon.

  • The ARC form will be edited and a new one will be posted to the

website once the physical copy is made available at the onsite

  • ffice.
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Questions & Answers

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Congratulations to our New BMCA Board of Directors 2015 - 2016

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Adjournment