Wedding & Event Design ! with Lindsay Landman ! 1 1 Week 6: - PDF document

10/26/15 Progressive Education for Event Professionals Wedding & Event Design ! with Lindsay Landman ! 1 1 Week 6: Space & Floor Planning 2 Week 6: Space & Floor Planning Designing Your Space 3 1

10/26/15 Function First Design Your Space to Be Used Design Your Space to Be Used • Consider the type of program Consider the type of program • Meeting Meeting • Awards Awards • Dancing Dancing • Performance Performance • Consider the type of food service Consider the type of food service • Cocktail party Cocktail party • Buffet or Stations Buffet or Stations • Family style Family style • Passed Passed 4 4 Function First Design Your Space to Be Safe Design Your Space to Be Safe • Clearance Clearance • Service doors Service doors • Fire exits Fire exits • Service passage Service passage • Crowd control and comfort Crowd control and comfort • Well-sized room Well-sized room • Proper clearance from walls, lights, heat Proper clearance from walls, lights, heat • Easy access to service areas Easy access to service areas 5 5 Create Experience Go From a “Room” to an “Environment” Go From a “Room” to an “Environment” • Establish flow Establish flow • Movement and passage from one space or part of a space to the next Movement and passage from one space or part of a space to the next • Ease and inclination of movement Ease and inclination of movement • Reveal design Reveal design • Showcase design elements strategically Showcase design elements strategically • Maximize architecture and elements Maximize architecture and elements • Natural beauty within the space Natural beauty within the space • Capitalize on natural assets Capitalize on natural assets 6 6 2

10/26/15 Week 6: Space & Floor Planning Common Space Challenges 7 Consider Challenges Acknowledge Design Boundaries Acknowledge Design Boundaries • Shape and size Shape and size • Uniquely shaped rooms can limit size and shape of tables and Uniquely shaped rooms can limit size and shape of tables and other furniture other furniture • Fixtures Fixtures • Built-in stages, Built-in stages, dancefloors dancefloors, etc. can present limits , etc. can present limits • Light Light • Location of lights and windows can impact how your design Location of lights and windows can impact how your design reads reads 8 8 Consider Challenges • Uniquely shaped rooms can limit size and shape of tables and Uniquely shaped rooms can limit size and shape of tables and other furniture other furniture • Built-in stages, Built-in stages, dancefloors dancefloors, etc. can present limits , etc. can present limits 9 9 3

10/26/15 When a Space is Too Big DO DO • Consider square and rectangular tables Consider square and rectangular tables • Cluster tables/elements to maintain intimacy Cluster tables/elements to maintain intimacy • Enlarge fixtures like bars and buffets Enlarge fixtures like bars and buffets • Keep fixtures away from the walls Keep fixtures away from the walls • Plan seating around main focal points and highlight focal points Plan seating around main focal points and highlight focal points • Use lighting to create zones/destinations Use lighting to create zones/destinations • Avoid perimeter Avoid perimeter uplighting uplighting 10 10 When a Space is Too Big DO DO • Use gobo patterns to fill in space on floors and walls Use gobo patterns to fill in space on floors and walls • Use pipe and drape, trees/shrubbery and stretch fabric structures Use pipe and drape, trees/shrubbery and stretch fabric structures to veil unused space to veil unused space • Build staging to fill in presentation or performance environment Build staging to fill in presentation or performance environment 11 11 When a Space is Too Big 12 12 4

10/26/15 When a Space is Too Big 13 13 When a Space is Too Big 14 14 When a Space is Too Big 15 15 5

10/26/15 When a Space is Too Big 16 16 When a Space is Too Small DO DO • Limit fabrics and upholstery Limit fabrics and upholstery • Consider more architectural or minimalistic design elements Consider more architectural or minimalistic design elements • Use built-ins Use built-ins • Add more guests to tables to free up real estate Add more guests to tables to free up real estate • Suspend decorative elements Suspend decorative elements • Pass food and drinks to limit bars/buffets/stations Pass food and drinks to limit bars/buffets/stations • Stick to round tables Stick to round tables 17 17 When a Space is Too Small 18 18 6

10/26/15 When a Space is Too Small 19 19 When a Space is Too Small DON’T DON’T • Pretend the problem doesn’t exist! Pretend the problem doesn’t exist! • Sacrifice comfort or safety for design Sacrifice comfort or safety for design • Forget to manage the temperature Forget to manage the temperature 20 20 Week 6: Space & Floor Planning Floor Plans 21 7

10/26/15 Floor Planning 101 A scale floor plan is the NUMBER ONE most important tool A scale floor plan is the NUMBER ONE most important tool for an event designer! for an event designer! If a venue does not provide you with a scale floor plan, you must If a venue does not provide you with a scale floor plan, you must take the necessary measures to create one yourself: take the necessary measures to create one yourself: • Laser measuring device Laser measuring device • Tape measure Tape measure • Photos Photos A web-based program like AllSeated.com A web-based program like AllSeated.com is free and will create is free and will create scale scale floorplans floorplans of any venue for you in just 2 days! of any venue for you in just 2 days! 22 22 The Power of the {Floor} Plan No labels, no dimensions = No use! Boardwalk East 23 23 The Power of the {Floor} Plan 24 24 8

10/26/15 The Power of the {Floor} Plan 25 25 The Power of the {Floor} Plan 26 26 Floor Planning Tips and Tricks Table shapes/sizes 27 27 9

10/26/15 Floor Planning Tips and Tricks Table Spacing Clearance Bar/bu ff et placement • 6’ from table edge to • 6’ from service doors • 6’ minimum from front and table edge and exits side edges to nearest object • 2’ from chair back to • Consider the • Consider sta ffi ng behind bars chair back direction in which and bu ff ets • 2’ sq. area for each doors open • Consider direction of lines chair • Learn local and and how guests will gather venue regulations 28 28 Progressive Education for Event Professionals Wedding & Event Design ! with Lindsay Landman ! 29 29 10