US Bank Visa Procurement Card Online Presentation and - - PowerPoint PPT Presentation
US Bank Visa Procurement Card Online Presentation and Certification Your Responsibilities To follow the PSDs procurement card policies and guidelines To complete this training To provide to your Business Services Specialist your
qualified merchant who accepts Visa.
ensuring that all required steps are taken. – The purchase is within your credit card limits – An itemized receipt and charge slip are provided – Staying within your budget parameters
– Call 1.800.344.5696
– Meeting refreshments – Postage – Supplies – Subscriptions & Books – Copying & Printing – Memberships – Conference Registrations – Hotel and air fare while on travel status – Car Rentals and shuttles while
– Personal Services – Entertainment – Cash advances – Gas – Technology equipment/theft sensitive assets unless approved by ITC and Business Services first – Purchases over $5,000 (per item) – Meals while on travel status – Gifts (of any kind) – Charitable Contributions
*Your administrator or budget managers may have different allowable purchases.
register online.
– WASD
number.
you will have access to the following: – Online statements – Reports – Disputes – Real time information – Remaining Balances – Account Activity Report
US Bank website.
accounted for on account activity printout.
account activity printout.
attached.
– Agenda and attendee list for meeting refreshments. – Prior approvals for all travel costs including registration fees.
page from US Bank (slide 5)
management” on the left hand side.
automatically show up on the
Pending Transactions”.
box, choose “Open” or the current statement month, then click search.
– Only your transactions that occurred during that cycle will appear. If you have no transactions listed, you don’t need to go any further.
default account code being used, Click on the “Print account activity” link.
click on the printer icon.
this form and all appropriate back to your supervisor for signature.
– Put a check mark in the specific transactions that need to reallocated. – Click on reallocate (at the bottom
– You will be redirected to another screen. – At this screen you can enter in a different account code, split codes, and notes to those specific transactions. – Once you are finished changing the account codes, click on save allocations. – Be sure to click on “print account activity” back on the transaction mgmt screen.
You and your supervisor will need to sign and date this form.
business days after the statement closing date. You will receive an email from your Business Service Specialist letting you know when it is due.
email reminder and a hold will be placed on the card until we receive the needed items for our records.
the charge slip as the charge slip does not provide enough detail alone.
from the vendor.
viewing your statements, personal information, account profile, reports and many more.
enhancements
– Viewing your Statement – Account Profile – My Personal Information – Transaction Management
Enter the password here and press “Go!”
– Your monthly credit limit is not reflective of your budget – If sales tax is not charged by the merchant we may be required to remit sales tax to the state of WA
– Print your confirmation page – this may be your only receipt
– The cycle end date is the 25th of each month – this is pre-set by US
work location.
– If you don’t receive a new card when your current card expires, please let us know as soon as possible so we can order you a new card.
– You can not hand over your card for the co-worker to use – You are responsible for all purchases made on your card
– We do not use your social security number – We do not use your birth-date
dept/school
– Let your Business Services Specialist know so we can update your address and default account code – You do not need a new card – the card follows you, not your position
– Call US Bank 1.800.344.5696 – Notify your Business Services Specialist so we can cancel the card immediately
and your Business Services Specialist.
– US bank may call and/or email if there is fraud on your card, you will need to respond to them. You are the contact for your card.
loss of the card privileges
– 1.800.344.5696
statements – https://access.usbank.com – Organization short name = WASD
– https://wbt.access.usbank.com – Password = varadero