Two-Way Integration between Adlib and DAMS Our Setup CMS Adlib - PowerPoint PPT Presentation

Two-Way Integration between Adlib and DAMS

Our Setup CMS – Adlib XPlus DAMS – Extensis Portfolio Either no object details, or different details to • Full Object Details • Adlib Low Res Images • High res images with capability to convert • Used by Collections Management staff • Used by the Photo Librarian and Content team •

Struggling to COPE (Create Once Publish Everywhere) We needed 3 versions of every image – high res, low res and • Adlib resolution. We had to manually rename each image to make sure the • name was unique. Then we had to manually attach images, one object record at • a time. Most of our properties are country houses full of cutlery, • crockery and furniture sets that all need individual records!

The context – a full inventory project for all our collections Project Reveal 100,000 items • 47 properties • 24 months • 6 regionally-based project teams • Online engagement potential: Marketing • Creative digital content • Virtual tours etc. • Social media • Easier to share with others – research • and exhibitions Will allow us to publish our collections • online for the first time

In an ideal world we would have… But has anybody Just one version of every photo. • ever done that One place to upload images ( Portfolio ) • before? One place to enter object information ( Adlib ) • A preview of the high quality image in Adlib … • Actually, yes! …and you’d see information about the object pictured in • Portfolio . Adlib and Portfolio This would all happen automatically with no double-entering • both have APIs to of data , to make the most of the inventory teams’ time. enable other applications to use the data. So what we needed was a piece of software to read from each API and write to the other. Reveal Inventory Team South West

The Solution - CIIM Pronounced “sim” • Stands for Collections Information Integration Middleware • Developed and installed by Knowledge Integration •

• We already have 132,000 images synchronized from our DAMS to Adlib this way • Our DAMS web front-end is available to all staff, who now see Adlib collections The data with every digital asset outcome Adlib data in DAMS

• Images are automatically generated in preview resolution and served to our Adlib Internet Server, which we have now been able to make available to all of our staff and volunteers The outcome DAMS Images in Adlib • The next step is to fully publish our collections online for all