Title I Meeting Robert Oye Lorraine Torres robert.oye@lausd.net - - PowerPoint PPT Presentation

Local District South

Title I Meeting

Robert Oye robert.oye@lausd.net (310) 354-3452 Lorraine Torres lorraine.torres@lausd.net (310) 354-3531

Agenda

• Opening / Title I Updates
• Articulation Across Schools / Vertical Teaming
• BUL-3508.7 Inventory Requirements for Equipment

Purchased with Categorical Program Funds

• BUL-2643.6 Documentation for Employees Paid from

Federal and Categorical Programs

• CAASPP Data Presentation
• PACE Updates
• BUL-6517.0 Additional Review Process for SIM Purchased

with Title I Funds

BUL-3508.7 Inventory Requirements for Equipment Purchased with Categorical Program Funds

Maintaining a Historical Database

• All schools must maintain an inventory using the Excel

spreadsheet provided by FSEP

Maintaining a Historical Database

• As new equipment is purchased with categorical

funding, it must be immediately added to the inventory

• The following information must be included for all

equipment:

• Description (Type/Model)
• Serial Number
• Purchase Date
• Delivery Date
• Funding Source
• Cost
• Location
• Current Condition (New, Good, Fair, Poor)

• Attachment B must be updated, completed, and emailed

in Excel Format to FSEP@lausd.net

Local District South 2015-2016 Categorical Equipment Inventory List

Documentation for Employees Paid from Federal and State Categorical Programs BUL-2643.6 Federal and State regulations require supporting

documentation, in addition to time cards, for all personnel who receive any payment (compensation) from federal funds

• r from state categorical funds.

SEMI ANNUAL CERTIFICATION ATTACHMENT B

• Time Reporting Certification for a single

position funded 100% from the same funding source

• This certification is completed twice a year
• July-Dec
• Jan-June
• Complete all Information
• Period Covered
• Fiscal Year
• Name
• Position
• School
• Program (SWP)
• Program Code
• Signatures
• Employee Signature and Date

OR

• Responsible Supervisor Signature (Principal)

and Date

BLANKET SEMI ANNUAL CERTIFICATION ATTACHMENT C

• Time Reporting Certification for multiple

positions funded 100% from the same funding source

• This certification is completed twice a year
• July-Dec
• Jan-June
• Complete all Information
• Period Covered
• Fiscal Year
• School Name
• Program Code
• Cost Objective (SWP)
• Name and Positions that are funded from the

same single funding source

• Signatures
• Supervising Official (Principal)
• Name, Title

MULTI-FUNDED TIME REPORTING ATTACHMENT F1

• This certification is

completed for positions that are multi-funded from Title I and other funds.

• Time reporting

documentation must reflect the same proportionality to the percentage that is funded by both program funds.

• Form is on Excel and it contains tabs for each month for 2015-16 (it is available on

the Local District South Title I Webpage)

• Complete all sections (Name, Class Code, Month, Employee Name, Position, School)
• Document the Hours and Activity Codes spent working for each program
• Save document, print, sign and obtain Signature of Administrator

Certificated Documentation for Occasional Assignment or Training Attachment H

Training or Occasional Assignment

• Professional Development Teacher

Regular

• Teacher X-Time
• Professional Development Teacher X-Time
• Tutor Teacher X-Time
• Categorical Program Advisor X-Time
• Staff Training Rate

Depending on the nature of the assignment, attachment H is completed individually or as a blanket certification.

ADMINISTRATOR ASSURANCES

ATTACHMENT I

• This certification is completed by the

principal as assurances that all employees paid from federal and state program funds have supporting time reporting documents

• n file.
• This certification is completed twice a year
• July-Dec
• Jan-June
• Complete all Information
• Period Ending
• Fiscal Year
• School Office
• Administrator

Name

• Administrator Signature, Date
• Administrator Assurances (Attachment I) is

due to Local District South Operations by July 31, 2016.

• Please email it to

lynette.cortinas@lausd.net OR

• Fax it to (310)527-7763

Accessing Reports on Personnel paid from State and Categorical funds

• Go to: Inside LAUSD
• Enter your Single Sign-on
• Go to: Home
• Click: What’s New
• Look for: LD South-Listing of

Categorical Positions Jan-April 2016

Additional Review Process for SIM Purchased with Title I Funds (BUL-6517.0)

Additional Review Process for SIM Purchased with Title I Funds (BUL-6517.0)

• LD South Title I Coordinators are the SECOND APPROVERS

for the Shopping Cart

• Must enter itemized list of all SIM items in the shopping cart
• Do not use “see attached”
• Documentation that must be attached to the shopping cart

include:

• SPSA page
• Justification Page or
• SPSA Update
• For orders over $5,000 - a vendor quote must also be

attached

Additional Review Process for SIM Purchased with Title I Funds (BUL-6517.0)

Rejected if

• Generic/vague descriptions
• Missing documentation
• Incorrect documentation

Shopping Cart

• Schools must attach the SPSA, Justification, or SPSA Update

with signatures to the Shopping Cart.

• If the Shopping Cart is over $5,000 the Quote must also be

attached.

• Click on Line 1 to add an Attachment
• Be sure to have saved the SPSA, Justification, or SPSA Update

with signatures, and quote if needed to your Desktop

• Click on the “Notes and Attachments” tab
• Then Click Add Attachment

• The “Add Attachment” dialog box will appear
• Be sure to have saved the SPSA, Justification, or SPSA Update

with signatures, and quote if needed to your Desktop

• Open browse, find the file in the dialog box.
• To attach the document, Type Description e.g. (Quote or

SPSA), then click OK.

• Leave the “visible internally only” check box unchecked.

Questions?