The NIH Leave Bank: Overview and Best Practices Alexandra Ratie: - - PowerPoint PPT Presentation
The NIH Leave Bank: Overview and Best Practices Alexandra Ratie: NIH Leave Bank Program Manager And Mallory McCormick, Supervisor, Payroll Liaison Unit Benefits and Payroll Liaison Branch Workforce Relations Division, NIH OHR Agenda
2
The NIH Leave Bank – Overview and Best Practices 2
Enrollment Period or as New Employees
(cap per leave year)
The NIH Leave Bank – Overview and Best Practices 3
4
The NIH Leave Bank – Overview and Best Practices 4
NIH Leave Bank
Leave Bank
bank
medically supported leave up to the cap
for approval
confidential
5
Voluntary Leave Transfer Program
recipient from donors
donors
received, only on usage
by medical staff or MDGuidelines
The NIH Leave Bank – Overview and Best Practices 5
6
Mid December
EOD to enroll
annual leave accrual (4, 6, or 8 hours). Waivers can be given
using ITAS
The NIH Leave Bank – Overview and Best Practices 6
7
2018
8
How to Donate
Donation can be made via ITAS by selecting “Donate to Leave Bank” tab in ITAS Donations can be made year-round by any Federal Employee Use-or-Lose Donations must be made by end of Leave Year – LAO should approve before end of Leave Year
Why Donate to the Leave Bank? Without donations the Leave Bank would not be able to assist NIH employees in their time of need. Instead of losing “Use or Lose” hours, donating to the Leave Bank allows the leave to go to someone dealing with a medical
from one year to the next. Use-or-Lose Hours Lost by Year 2015 88,214 2016 83,876 2017 75,085
The NIH Leave Bank – Overview and Best Practices 8
9 The NIH Leave Bank – Overview and Best Practices 9
Policy Considerations
10
Step 1: Eligibility Verification & Application Completion Step 2: Medical Review Step 3: Eligibility Re-Verification & Leave Need Determination Step 4: Approval Decision & Transfer of Leave NLT: 10 Business Days
The NIH Leave Bank – Overview and Best Practices 10
11 The NIH Leave Bank – Overview and Best Practices 11
Rigorous review process in place to prevent leave abuse. Requirements:
timeframe & medical condition description and/or code
letterhead provided
internally using MDGuidelines
Occupational Health
12 12 The NIH Leave Bank – Overview and Best Practices
13 The NIH Leave Bank – Overview and Best Practices 13
14 14 The NIH Leave Bank – Overview and Best Practices
15 15 The NIH Leave Bank – Overview and Best Practices 4/3/2018
recuperation
would recommend program to co-worker
Strokes/Aneurysms Gynecological Conditions Heart Conditions Cancers Psychiatric Conditions Orthopedic Conditions Birth and Recuperation
16 The NIH Leave Bank – Overview and Best Practices 16
17
“My son has a very serious (and terminal) illness, resulting in many hospital stays, as well as multiple surgeries. Knowing that I no longer have to make the choice of being at work or with my son when he needs me most is a blessing to be cherished. From our family to yours, thank you for helping us through this very difficult time.” “My mother was diagnosed with a rare and aggressive form of cancer. The Leave Bank allowed me to be able to continue to work but still assist her until her last breath. Without the Leave Bank, I would not have been able to be there for the person who had always been there for me. I am so grateful for the generosity and compassion of my NIH colleagues who contributed and donated their leave so I could provide care for my loved one. This is an excellent benefit and program for all of us and I encourage everyone to participate!” “The Leave Bank made an invaluable contribution to my recovery. Instead of fretting over my job and how to cover expenses, I could focus on my recovery. I am happy to report that I am back at work, and doing much better. I will continue to contribute to the Leave Bank every year to show my appreciation for how it positively impacted my life, and by extension, my family’s lives.”
The NIH Leave Bank – Overview and Best Practices 17
18 The NIH Leave Bank – Overview and Best Practices 18
CFR Title 5 – Part 630 Subpart J
Recipient Processes Pilot Program?
TO CONSIDER
Membership Requirements System Requirements Staffing Needs
19 The NIH Leave Bank – Overview and Best Practices 19
Role of Board
20 20 The NIH Leave Bank – Overview and Best Practices
The NIH Leave Bank – Overview and Best Practices 21
The NIH Leave Bank – Overview and Best Practices 22
23 The NIH Leave Bank – Overview and Best Practices