THE COUNTY BUDGET
Presenters: Bob Meyer, Blue Earth County Administrator Kyle Oldre, Rock County Administrator MACA T echnical Meeting July 19, 2018
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THE COUNTY BUDGET Presenters: Bob Meyer, Blue Earth County - - PowerPoint PPT Presentation
THE COUNTY BUDGET Presenters: Bob Meyer, Blue Earth County Administrator Kyle Oldre, Rock County Administrator MACA T echnical Meeting July 19, 2018 1 BUDGET SCHEDULE Start early September comes quickly Allow plenty of time to
Presenters: Bob Meyer, Blue Earth County Administrator Kyle Oldre, Rock County Administrator MACA T echnical Meeting July 19, 2018
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the Board
process
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Blue Earth County Budget Calendar
Dates Description Responsible Party Wednesday, March 14, 2018 Send out employee time allocation worksheets to supervisors Payroll Wednesday, March 21, 2018 Employee allocation worksheets returned to Doreen Departments Wednesday, March 28, 2018 Payroll budget projection updated for salaries/benefits Payroll Wednesday, April 04, 2018 Send out budget materials to departments. Finance Friday, April 20, 2018 Roll Budgets to Level 2 (Level 1 users locked out END OF DAY) Finance Friday, May 11, 2018 Departmental budget changes due to Finanace Departments Friday, May 11, 2018 New Position Requests due to County Administrator Departments Friday, May 25, 2018 Deliver preliminary budget changes to County Administrator Finance Month of June Scheduled department budget meetings Departments/County Administrator/Finance Friday, July 20, 2018 Preliminary Budget document due Finance Month of August Commissioner Budget workshops Board of Commissioners/County Administrator Friday, September 14, 2018 Final changes for Preliminary Levy and Budget due County Administrator Tuesday, September 25, 2018 Approve 2019 Preliminary Levy and Budget Board of Commissioners Friday, November 30, 2018 All final changes needed for Adopted budget Administrator/Departments Tuesday, December 11, 2018 Budget Hearing County Administrator Tuesday, December 18, 2018 Adopt Final 2019 Levy and Budget Board of Commissioners
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ROCK COUNTY BUDGET TIMELINE
provided
early August
early September with the adoption of the Preliminary levy
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the Board
process
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(County Attorney, Community Corrections, Taxpayer Services, Sheriff, and Human Services)
to state/county cost share model.
Example of talking points from our Budget Presentation
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Example of talking points from our Budget Presentation
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Excess of Revenues and Other SourcesOver (Under) Expenditures and other uses
611,146
Revenues LOCAL TAX LEVY 34,751,280 36,836,356 20,789,469 4,635,335 8,655,517 2,756,035 TAX PENALTIES & INT. 150,000 155,000 155,000 OTHER TAXES 8,195,452 8,156,701 205,801 6,000,000 1,950,900 LICENSES & PERMITS 311,300 318,360 318,360 STATE SHARED REVENUE 3,626,446 3,444,935 2,996,800 423,586 19,444 5,105 STATE REVENUE 29,917,155 30,070,741 918,489 21,801,000 7,199,727 151,525 FEDERAL REVENUE 9,064,841 8,605,678 520,500 8,083,178 2,000 FEES FOR SERVICES 8,614,426 9,702,012 2,913,952 1,014,500 5,558,560 215,000 FINES & FORFEITURES 361,250 365,250 364,750 500 GIFTS & CONTRIBUTION 27,500 27,100 27,100 INTEREST INVESTMENTS 810,000 1,010,000 1,010,000 MISC REVENUE 1,154,945 1,101,645 959,591 23,304 95,350 23,400 REIMBURSEMENTS
Total Revenues 96,984,334 99,793,600 31,179,634 33,897,725 29,612,276 3,153,065 1,950,900 Expenditures PUBLICAID ASSISTANCE 9,056,369 9,021,818 9,021,818 PERSONAL SERVICES 41,359,921 42,793,719 21,615,148 4,490,474 16,672,397 15,000 700 OPERATING EXPENSES 2,015,834 1,766,066 905,169 177,470 682,827 600 UTILITIES 712,650 801,000 636,000 165,000 CONTRACTS & FEES 30,437,323 29,843,419 3,495,894 24,569,358 541,467 1,236,700 REPAIR & MAINTENANCE 1,410,214 1,737,630 1,412,780 237,150 87,700 TRAVEL 468,481 473,491 220,267 22,602 226,622 4,000 COMMUNITY SUPPORT 381,639 389,139 389,139 ALLOCATED OVERHEAD 5,380,936 5,927,988 922,429 242,548 4,763,011 SUPPLIES 2,495,285 2,536,614 611,883 1,727,400 197,331 BUILDING IMPROVEMENT 13,239,300 13,941,000 700,000 13,241,000 EQUIPMENT PURCHASES 3,436,229 6,179,296 5,508 985,500 683,150 4,505,138 DEBT SERVICE 1,921,474 3,288,659 2,311,288 28,371 949,000 INTEREST CHARGES 689,843 915,997 610,135 305,862 REIMBURSEMENTS
Total Expenditures 107,234,391 113,354,695 30,035,056 33,147,502 29,885,766 17,789,509 2,496,862
Excess of Revenues Over (Under) Expenditures
1,144,578 750,223
Other Financing Sources OTHER FINANC SOURCES TRANSFERS IN 3,861,134 4,073,034 306,745 1,157,927 600 2,061,800 545,962 TRANSFERS OUT
Total Other Financing Sources 117,000 117,000
985,838 545,962
Report: B300 BLUE EARTH COUNTY COUNTYWIDE BUDGET For 2019 as of 5/23/2018
Building & Capital Purchases Human Services County Ditches 2019 Total Budget 2018 Total Budget Public Works General Fund
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DEPARTMENT 2017 2018 DIFFERENCE % +/- COUNTY BOARD 166,935 176,259 9,324 5.59% DISTRICT COURT
25,000 0.00% COUNTY ADMINISTRATOR 171,291 177,129 5,838 3.41% EMERGENCY SERVICES 31,672 32,945 1,273 4.02% AUDITOR-TREASURER 100,223 95,064 (5,159)
INDEPENDENT AUDIT 45,000 35,000 (10,000)
DATA PROCESSING 178,239 208,379 30,140 16.91% ELECTIONS 25,000 25,000
ATTORNEY 193,288 202,650 9,362 4.84% LAND RECORDS 217,963 243,288 25,325 11.62% BUILDING MAINTENANCE 226,627 234,968 8,341 3.68% VETERANS SERVICE OFFICER 32,028 32,650 622 1.94% SHERIFF 777,609 801,676 24,067 3.10% CORONER 10,000 10,000
PRISONER CARE 100,000 150,000 50,000 50.00% CORRECTIONS 91,000 92,500 1,500 1.65% 120,935 135,466 14,531 12.02% EDGERTON AMBULANCE 500 500
JASPER AMBULANCE 1,300 1,300
ROCK COUNTY AMBULANCE 15,000 15,000
SWHHS PUBLIC HEALTH 104,135 118,666 14,531 13.95% 55,920 55,920
SW MN ARTS & HUMANITIES 1,000 1,000
GREEN EARTH PLAYERS 1,000 1,000
COUNCIL FOR ARTS & HUMANITIES
SW INITIATIVE FOUNDATION 2,920 2,920
HISTORICAL SOCIETY 35,000 35,000
AG SOCIETY 16,000 16,000
SENIOR CITIZENS/RSVP 26,204 26,204
VETERANS MEMORIAL BLDG 63,174 50,074 (13,100)
EX TENSION 124,881 127,612 2,731 2.19% 1,940 1,940
SOUTHERN MN TOURISM ASSN 500 500
MINNESOTA LOGOS 1,440 1,440
135,000 0.00% GENERAL FUND 2,759,929 3,074,724 314,795 11.41% LIBRARY 295,780 310,292 14,512 4.91% ROAD AND BRIDGE 811,527 900,000 88,473 10.90% WELFARE 1,231,994 1,283,658 51,664 4.19% PLANNING AND ZONING 10,151 10,151
LANDFILL STATE GRANT
ENVIRONMENTAL OFFICE
AG INSPECTOR 11,209 11,777 568 5.07% WATER PLAN 5,600 6,010 410 7.32% LANDFILL 26,960 27,938 978 3.63% DEBT SERVICE 355,157 349,599 (5,558)
2012 GO EQUIPMENT BOND 179,600 176,300 (3,300)
2012 GO REFUNDING BOND 126,600 124,500 (2,100)
LISMORE TELEPHONE NOTE 37,800 37,800
2014 GO CAPITAL IMPROVEMENT BON
2015 GO TAX ABATEMENT BOND
2015 GO CAPITAL IMPROVEMENT BON 11,157 10,999 (158)
TAX ABATEMENT LEVY 23,701 11,617 (12,084)
11,617 0.00% RESERVES 132,094 196,000 63,906 48.38% TOTAL LEVY 5,637,142 6,153,828 516,686 9.17% STATE AID 167,650 520,654 353,004 210.56% NET TAX 5,469,492 5,633,174 163,682 2.99% APPROPRIATIONS CULTURE TOURISM CAPITAL PURCHASES NEW VISION - HILLS (YEAR 2 OF 10)
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accomplished.
decisions
each county board meeting
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RESIDENTIAL HOMESTEADS COMMERCIAL AGRICULTURAL
7.09% 25.63% 0.21% 1.98% 27.78% 7.69% 0.36% 27.00% 0.01% 2.26%
2018 Taxes Payable: NTC by Major Property Type
4+ units comm/ind
pub util res homestead res nonhmstd SRR all ag (incl HGA) managed forest personal prop
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▪ Change between 2017 and 2018 Estimated Market Values *
* Countywide changes – excluding new construction amounts
Residential Homestead Increased 8.40% Commercial/Industrial Increased 1.60% Apartments Decreased .10% Agricultural Increased .50%
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Average impact assuming valuation changes based on market conditions (excluding new construction) IMPACT OF 7.99% LEVY INCREASE ON THE COUNTY PORTION OF THE TAX BILL
T ype of Property Value Change Market Value Annual Cost Change
Residential Homestead / Ag Homestead House, Garage & 1st Acre 8.40% increase $76,000 $17 Increase $193,800 $72 Increase $300,000 $113 Increase $400,000 $153 Increase Agricultural Non-Homestead Land .50% increase $270,000 $18 Increase $558,500 $39 Increase $1,000,000 $71 Increase $2,700,000 $190 Increase Commercial/Industrial 1.60% increase $150,000 $23 Increase $300,000 $66 Increase $672,600 $149 Increase $1,000,000 $225 Increase
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43.902% 43.994% 38.748% 37.166% 38.073% 39.100% 39.520% 20.000% 30.000% 40.000% 50.000% 60.000% 70.000% 2012 2013 2014 2015 2016 2017 2018
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12.20% 80.20% 7.60%
Residential ($681,323) Agricultural ($4,486,432) Commerical/Industrial ($427,550)
Total Net Taxes Paid 2018: $5,595,305
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each county board meeting
budget.
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spending categories, HS complexity, debt, levy trends, capital and technology, market value information.
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including probation, prosecution, jail staffing and dispatch
including mental health and child protective services
The following slides are excerpts from our budget hearing presentation
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Transfers, 3,845,712, 3% Property Tax Levy, $34,751,280 , 30% Sales Tax, $6,000,000 , 5% State & Federal Revenue, $47,253,939 , 41% Use of Fund Balance, $11,571,853 , 10% Fees for Services, $8,614,426 , 7% Other Revenue, $5,030,186 , 4%
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General Fund, $27,849,141 , 24% Provided to Fund Balance, $1,321,607 , 1% Public Works & Parks, $32,819,995 , 28% Ditch , $2,503,211 , 2% Building & Capital, $15,468,059 , 13% Human Services, $33,386,671 , 29% Transfers, $3,718,712 , 3%
Administration, County Attorney, Sheriff’s Office, Environmental Services, Taxpayer Services, Library and other departments 27
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BLUE EARTH COUNTY HIGHWAY DEPARTMENT 2018-2022 CAPITAL IMPROVEMENT PLAN
County Board
Drew Campbell Vance Stuehrenberg Mark Piepho Will Purvis Kip Bruender District 1 2 3 4 5
County Engineer
Ryan Thilges, P.E.
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Z40 6631 FURNITURE-PURCHASED 575 575 2,575 600 600 600 DESK 2,000
2019 2020 2021 2022 2023 2024
21 - CAPITAL PURCHASES 030 -ADMINISTRATION 040 - COUNTY ADMINISTRATOR CELL PHONES 400 400 400 400 400 400 COLOR PRINTER 1,000 1,000 COPY/FAX MACHINE 15,000 DESKJET PRINTER 500 500 500 DLP PROJECTOR 1,100 DOCUMENT IMAGING SCANNER/SOFT 2,000 500 500 IPAD 2,200 2,200 2,200 LAPTOP PC 1,700 1,700 1,700 1,700 LASERJET PRINTER 2,500 MISC OFFICE EQUIPMENT 10,000 20,000 2,000 2,000 2,000 2,000
POTENTIAL MOVE TO 1ST FL IN 19 &20
MONITORS 1,000 1,000 1,000 1,000 1,000 1,000 PC'S 1,500 1,500 1,500 1,500 1,500 1,500 TV & CAMERA 11,500 1,000 1,000
3 NEW TV'S @$3500ea, CAMERA FORAMY
Z40 6630 EQUIPMENT-PURCHASED 25,400 29,300 9,200 8,600 25,100 9,800 CHAIRS 575 575 575 600 600 600
Report #: B600
BLUE EARTH COUNTY
2019 - 2024 Capital Purchases As of 5/23/2018
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Project 2015 2016 2017 2018 2019 (A) Capital Equipment Replacements Rock Highway Department $ 375,000 $ 245,000 $415,000 $325,000 $435,000 (B) Heartland Express Capitol Equipment $60,000 $60,000 $60,000 (C) Highway Building Garage Doors $75,000 (D) Courthouse Carpet $125,000 (E) Roads & Bridges – RCHD $4,275,000 $1,590,000 $1,630,000 $1,575,000 2,000,000 (F) CAD @Law Enforcement $90,000 (G) Next Gen 911 $180,000 (H) Rock County Rural Water $5,500,000 (I) Rock County Community Library Building Improvements $175,000 $70,200 $20,000 $11,500 (J) Rock County Transfer Station $100,000 (K) Law Enforcement Parking Lot $25,000
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driver.
periodically to keep it fresh-build in required formula reviews
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MNPEA, T eamsters (2), 49er’s, AFSCME)
Have been able to do so since 1994.
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IV. AUTHORITY LEVELS
Contracts valued at less than $25,000, or less than $50,000 for Public Works, may be approved and signed by the Department Head (or the Department Head may delegate authority) when funds for the contract are included within the budget or Capital Improvement Program (CIP). When funds are not included in the budget it requires approval by the County Administrator. Contract Amendments and/or Change Orders under $10,000, or under $50,000 for Public Works, or less than 10% of the total contract amount, whichever is greater, are approved and signed by the Department Head. Professional Service Contracts at less than $ 25,000, or less than $50,000 for Public Works, may be approved and signed by the Department Head (or the Department Head may delegate authority) when funds for the contract are included within the budget. When funds are not included in the budget it requires approval by the County Administrator. Authority to acquire right of way will be given to the County Public Works director through resolution for individual projects
Contracts valued above $25,000 up to $100,000 may be approved and signed by the County Administrator (or the County Administrator may delegate this authority) when the funds for the contract are included within the budget or Capital Improvement Program. When funds are not included in the budget it requires approval by the County Board. Professional Service Contracts above $25,000 up to $100,000 may be approved and signed by the County Administrator (or the County Administrator may delegate authority) when funds for the contract are included within the budget. Contracts and Professional Services Contracts over $ 50,000 for which the funds are not included within the budget or CIP, require approval by the County Board. 37
Contracts for the maintenance of computer hardware or software may be approved and signed by the County Administrator, regardless of the value of the contract, when funds for the contract are included in the budget.
equivalent (FTE) employees, sufficient information should be provided and discussed with the County Administrator prior to accepting a grant. For grants exceeding $100,000, or resulting in additional FTE’s, acceptance of the grant requires approval by the County Board. Copies of new grant agreements should also be sent to the Department of Finance. Amendments or Change Orders over $10,000 (over $50,000 for Public Works), or 10% of the total contract amount, whichever is greater, shall be approved by the County Administrator. Additional payment and performance bonds should also be considered if previously required.
Contracts over$100,000 shall be approved by the County Board. Professional Service Contracts over $100,000 shall be approved by the County Board. Contracts and Professional Service Contracts over $50,000 for which the funds are not included within the budget or CIP require approval of the County Board. All new Joint Powers Agreement shall be approved by the County Board. Final Payment on Road Construction or Improvement Contracts. The County shall not make final payment on any road construction or improvement contract, the amount for which sealed bids are required, until the engineer or person in charge of the work has certified to the County board that the work has been done and performed according to contract. (See MN Statute 160.17). The final payment of routine maintenance contracts including stripping, gravel hauling, and gravel crushing shall be made by the Public Works Director. V. COMPETITIVE PROCESS All County procurement should be conducted in accordance to Minnesota State Statutes (MN Statutes 471.345)
If the amount of the contract is estimated to be $25,000 or less, the contract shall be made either:
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If the amount of the contract is estimated to exceed $25,000 but not to exceed $100,000, the contract shall be made either upon:
If the amount of the contract is estimated to exceed $100,000, then
the County
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downturns, large capital (buildings, etc.)
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with cities
Auditor/Treasurer, etc.)
funds
aggregate tax
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