Streamline Administrative Processes and Build Stronger Student - - PowerPoint PPT Presentation

Streamline Administrative Processes and Build Stronger Student Relationships Music and Community Arts Schools

Heather Monagle, August 18, 2009

Advancing Efficiency. Service. Participation.

ActiveNet is the market-preferred hosted technology for music and community arts organizations. It helps

• rganizations like yours streamline operations, offer

the very best service and maximize participation.

What Can ActiveNet do for your Organization and Participants?

Increase Operational Efficiency

Music and Arts organizations of all sizes use ActiveNet software to streamline administration processes. By reducing manual activities, ActiveNet can minimize errors and operating costs. Your front-line teams are more efficient and better equipped to deliver superior service.

Improve Decision-Making

ActiveNet centralizes all of your data. You benefit from up-to-the-minute information and insight into operational activities. Consolidated reports – printed at the click of a button – help you make better, faster decisions so that you can more effectively manage the success of your organization.

Maximize Participation

With ActiveNet, you can easily offer a fully integrated, transaction-enabled Web site, with convenient around-the- clock access to your activities and facilities via the Internet. Additional marketing applications – including e-mail, mail, and brochure exporting tools – help you keep members

• informed. The result is increased

awareness and participation in your activities and programs.

“Active Network software will allow our school to cut down on administrative costs, engage our students with its online capabilities and increase our marketing capabilities while allowing us to better manage our business.” – Chris Waterbury Information Technology Manager MacPhail Center for Music

Active Network has partnered

with Leading Music and Community Arts Schools across the country to develop an unprecedented software solution, tailored to meet your specific needs.

Let’s Take a Look!

Online Registration Options

Display your Course Catalog and Enrollment Choices

Students can view full Class Descriptions, Faculty Bios, check Prerequisites, and “Tell a Friend” about the course.

Choose which Family Member you would like to Register or add someone new Create an Account or Login and Register

Private Lesson Enrollment

Students can choose from multiple instructors and have the option of choosing the days that work best for their schedule.

Students can then make a selection from the available time frames, choosing the number of bookings allowed.

Students can verify their choices, enter in a coupon, and answer any specific course questions you may require. Other Cart Options:

• Early-Bird Discounts
• Multi-Sibling Discounts
• Membership Discounts
• Multi-Class Discounts
• Scholarships

While completing a registration, students and parents can purchase

• r renew a membership, make a donation, or register for additional

courses or events.

Immediate confirmation of Registration to include Customized Receipts, saving administrative time.

Online Student/Family Accounts and Instructor Accounts

Students can check their course schedules, book private lessons, update their account information, and print their own receipts…..

• View Scholarships
• Check Grades
• Check Balances Due
• Review Payment Plans
• Register for Additional Courses

Online Student/Family Account Schedules View multiple family members’ schedules. Check Time, Day, Location, or click the links for more detailed information!

Online Instructor Logins

Instructor Services

• Enter Class Attendance
• Print Rosters
• View Private Lesson Bookings
• E-mail Students Instantly

Your Front Desk

View Student/Family Accounts, their history, course schedules, payments and balances due right from your database

Update Student Account information, complete new registrations, apply scholarships, print receipts

Create Custom E-mails and Form Letters. Stay in contact with your students, members, and donators!

• Email’s can be html
• r text with multiple

attachments

• Open/Click Through

Tracking

• Custom Filter Options

for any search criteria

• Schedule Emails for a

future date and time

ActiveNet Report Center: Run Financial Reports, Registration Reports, Facility Usage Reports, Membership, Donation, Population, and Daily Close.

Reporting Options

• All Reports can be viewed online or output

to spreadsheets, such as Excel, HTML or PDF files.

• All Reports are filterable with multiple

combinations and filter options.

• Reports can be scheduled to run daily, or
• n a specific day.

Example: Invoice Report

Completed Invoice Report for student. Includes Payment Plan Schedule and Balances Due

In Summary

How We Help Organizations Like Yours:

Online Registration Payment Processing End-User Data Management Online Student/Family and Instructor Accounts Marketing Solutions Advanced Reporting Student/Family Relationship Management

Enable and Encourage Participation

E-mail: Active.Educate@ActiveNetwork.com

1.888.543.7223

Thank you

10182 Telesis Court, Suite 300 San Diego, CA 92121 888.543.7223 Active.Educate@ActiveNetwork.com www.ActiveEducate.com