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PUBLIC INFORMATION ACT
Paul Miles, Associate General Counsel
Questions? Give us a ring!
PUBLIC INFORMATION ACT Paul Miles, Associate General Counsel - - PowerPoint PPT Presentation
PUBLIC INFORMATION ACT Paul Miles, Associate General Counsel - - PowerPoint PPT Presentation
PUBLIC INFORMATION ACT Paul Miles, Associate General Counsel Questions? Give us a ring! Why are we here? 1 2 3 PIA Records Review How to deal with Records retention Review sample PIA written requests and disposition, request. for
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1
PIA
How to deal with written requests for information about public business.
2
Records
Records retention and disposition, and their relationship to the PIA.
3
Review
Review sample PIA request.
Why are we here?
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Public Information Act
Texas Government Code Chapter 552
Almost EVERYTHING
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A record is a record is a record.
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Judicial Records available under Rule 12
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Rights of the Public
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Super-Public Information
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Requesting an AG Ruling
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Requesting an AG Ruling
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Best Practices
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The “10-Day” Rule produce
- r
notify
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Record Retention Schedule
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Confidentiality
?
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Open Record Decision Requests
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Do’s and Don’ts
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Costs & Charges Texas Administrative Code
Title 1 Part 3 Chapter 70.3
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Costs & Charges
$
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Exceptions to Disclosure
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Exceptions of Importance
- confidential by law
- invasion of privacy
- competitive bidding
- LE prosecution
- private communications
- ongoing litigation
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Exceptions for Personal Information
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Certain Officials Excepted
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Penalties Refusing to Produce
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Penalties Unlawful Disclosure
OFFICIAL MISCONDUCT
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Penalties Destroying, Altering or Concealing
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2
Records
Records retention and disposition, and their relationship to the PIA.
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The Basics
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What is Records Management?
creation retention preservation disposition
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Records Management Officer
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Commissioners Court
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Local Government Records
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Record Destruction
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Destruction Prohibitions
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Discretionary Destruction
LGC §201.003(8) copies notes, journals, etc. blank forms
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Destruction Process
PIA PIA PIA
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Penalties Unlawful Destruction
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3
Review
Review sample PIA request.
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PIA REQUEST REVIEW WHAT WHEN HOW
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Date stamp the request!
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PUBLIC
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PRIVATE
§552.139 §552.104 §552.139
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CLARIFY
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NEXT STEPS
notify Public Information Officer locate information cost estimate, if necessary request AG ruling, if necessary retain documentat- ion for 1-2 years
(GR-1000-34)
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Training and Resources
texasattorneygeneral.gov county.org/legalpublications
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Questions? Give us a ring!