Outline of work towards Ulster Hockey Ltd • To provide an update for clubs and schools on Ulster Hockey’s work towards incorporation; • To illustrate what the proposed structure will look like. • To outline how the new Board and Committees will operate; • To listen to your views on the proposed new governance structure. • To start to get buy- in” from all stakeholders to ensure the structure shall operate effectively and collaboratively after Ulster Hockey Ltd is formed.
Objectives of incorporating and Seeking Charity Status Currently we are an unincorporated Association – risk of liability falls on our members - all clubs. • Greater protection and reduced liability for Members – separate legal entity – company limited by guarantee; • Good governance – part of the Ulster Hockey strategic plan; • We will need to adhere to the Charity commission rules and practices; • Opportunity to secure benefits from Incorporated and Charity status e.g. tax benefits, funding opportunities. • Extra responsibilities - administration and director duties;
Objectives of Ulster Hockey Ltd (Charitable Company Ltd by Guarantee) Ulster Hockey Ltd’s objects are specifically restricted to the promotion of the following purposes for the benefit of the public: to encourage, promote, develop, manage and control all hockey in Ulster; to administer the funds of the Charity; to appoint employee(s) and/or contractors for the efficient administration of the objectives of the charity; to make, maintain and publish rules, regulations, policies and procedures for the proper running of the charity; to operate exclusively for charitable purposes; and to do all such other things as may be necessary or conducive for the attainment of the above objectives.
Powers of Ulster Hockey Ltd The charity has power to do anything which is calculated to further its Object(s) or is conducive or incidental to doing so: to delegate to any person, persons, body or organisation which the directors deem fit to carry out those activities; Represent Ulster as an association and co-operate with FIH, EHF and Hockey Ireland as may be appropriate and expedient; To affiliate with, enforce, uphold an administer the laws and rules of the sport of hockey as laid down from time to time by Hockey Ireland; Deal with disputes and issues; Raise, manage, borrow, set aside, invest funds; Lease, buy, sell property;
Powers of Ulster Hockey Ltd Co-operate and be a member of other bodies, partnerships and enter into contracts; Establish charitable trusts/organisations or subsidiary companies; Employ staff; Insure Directors and take out other policies to protect the Charity and to further the Objects; Enforce and uphold all rules, regulations, codes of conduct and policies as laid down by governmental, regulatory or other authority or body - including protection of children in sport and anti-doping.
Who will be the Members of Ulster Hockey Ltd? The members of Ulster Hockey Ltd are initially: 1. Affiliated Clubs - who have paid their affiliation fee by 31 st October in that year and meet the agreed membership terms and conditions. 2. Affiliated Schools and Colleges - who have paid their affiliation fee by the date set by the Board and have met any agreed terms and conditions. Currently in the Draft Articles there is provision for Affiliated Participants, Affiliated Associates, Honorary Members. Once established these can only be altered by agreement of ¾ of the members in that class of membership.
What are the Members’ Voting Rights? Those entitled to vote at General Meetings will be: - one delegate from each affiliated Women’s Club and each affiliated Men’s Club. - two delegates from each Affiliated Club with separate women’s and men’s sections (one delegate appointed by the men’s section and one delegate appointed by the women’s section); - two representatives of the Schools Committee; - two representatives of the Umpires Committee; Decisions at general meetings must be made by passing resolutions. A resolution in writing agreed by a simple majority (or in the case of a special resolution by a majority of not less than 75%) of the members who would have been entitled to vote.
What will the Board Look like? Proposed New Board comprising up to maximum of 8 Directors, (minimum of 6 Directors of the Charity). 6 Directors appointed by the Board through nominations received from the Membership. 2 Directors appointed by the Directors following a public advertisement. At any time there shall be at least 2 Directors from each gender. All Directors will be elected for a 3 year term and may serve up to 6 years – normally 2 x 3 year terms – aiming to phase retirement of Directors. (provision for a 7 th year if required).
What will the Board Look like? The Chairperson, Finance Officer and Secretary will be elected by the Directors at the first meeting of the Directors following confirmation of their appointment. The Board shall have the power to fill any vacancy arising thereon. Directors are not paid be any remuneration. The Charity must indemnify Directors against any liability incurred in that capacity, to the extent permitted by the Companies Act 2006.
What will the Board Look like? The Board shall meet at least 6 times each year. The quorum for meetings of the Board shall be 4 Directors present and entitled to vote. The Secretary shall have responsibility for making all necessary filings at Companies House. The Chairperson shall Chair Board and General Meetings. In the case of equality of votes, the Chairperson of the meeting shall have a casting vote.
Will there still be a President and Vice President? The President and Vice President will still be elected at the AGM by simple majority of those present and eligible to vote. The President and Vice President will hold office for one year only from the date of the AGM at which they are elected and will not be eligible for re-election; The Vice President will be eligible for election as President immediately following their Vice Presidency. Neither the President nor Vice President will be a Director of the charity, but shall be entitled to attend meetings of the board
What will the Board Do? The Incorporated Board will aim to focus on more strategic issues including: Income Generation, Strategic Partnering, Budget allocation to staff and Operational Committees, Marketing, Club/Membership Growth and Development of Hockey.
How will the Directors help to achieve our strategic priorities? Director 1 Director Participation 4 Growing Our Game Development Welfare, Ethics Leading Our Strengthening and Fair Sport our Communities Play Priority Areas Director 2 Director 3 Coaching Inspiring our Raising our Income Future Profile and generation, Winners Player PR and Supporting our Pathway Current Marketing Winners
Proposed Committee Structure Proposed Propo sed Committe Committee e Struc Structu ture re w wil ill l li link nk to to the the Di Dire rect ctor ors: s: Ope Opera ration tional al Ove Oversigh rsight - Schools’ Committee - Finance and Audit Committee - Umpires Committee - Coaching and Player - Competitions Committee Development Committee - Disciplinary - Complaints - Appeals
Moving towards Incorporation – planned actions up to end of May 2019 Consult with clubs in relation to draft Articles of Association – invite comments up until end February 2019 Finalise draft Articles and terms of reference for Committees Revise policies as appropriate for UH Ltd. Start to prepare for the Transfer of Assets to Ulster Hockey Ltd. Contact the Charities Commission in relation to being called forward and consents required in relation to transfer of assets – we are currently waiting
Ulster Hockey Strategic Plan targets Seek interest level from existing Board and Committee Members to continue on the Board (1, 2, 3 years) and Committees – based on skills and knowledge required - we would like some continuity. Seek nominations from Membership for Board and Committees ahead of AGM and first meeting of Ulster Hockey Ltd – based on skills and knowledge required. Approved Articles at 21 st May 2019 AGM. First General Meeting of Ulster Hockey Ltd – 21 st May 2019.
Incorporation of Ulster Hockey Any comments or questions?
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