Outline of work towards Ulster Hockey Ltd To provide an update for - - PowerPoint PPT Presentation

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Outline of work towards Ulster Hockey Ltd

• To provide an update for clubs and schools on Ulster Hockey’s

work towards incorporation;

• To illustrate what the proposed structure will look like.
• To outline how the new Board and Committees will operate;
• To listen to your views on the proposed new governance

structure.

• To start to get buy-in” from all stakeholders to ensure the

structure shall operate effectively and collaboratively after Ulster Hockey Ltd is formed.

 Objectives of incorporating and Seeking Charity Status

Currently we are an unincorporated Association – risk of liability falls on our members - all clubs.

• Greater protection and reduced liability for Members – separate

legal entity – company limited by guarantee;

• Good governance – part of the Ulster Hockey strategic plan;
• We will need to adhere to the Charity commission rules and

practices;

• Opportunity to secure benefits from Incorporated and Charity

status e.g. tax benefits, funding opportunities.

• Extra responsibilities - administration and director duties;

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Objectives of Ulster Hockey Ltd (Charitable Company Ltd by Guarantee)

Ulster Hockey Ltd’s objects are specifically restricted to the promotion of the following purposes for the benefit of the public:

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to encourage, promote, develop, manage and control all hockey in Ulster;

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to administer the funds of the Charity;

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to appoint employee(s) and/or contractors for the efficient administration of the objectives of the charity;

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to make, maintain and publish rules, regulations, policies and procedures for the proper running of the charity;

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to operate exclusively for charitable purposes; and to do all such

• ther things as may be necessary or conducive for the attainment of

the above objectives.

 Powers of Ulster Hockey Ltd

The charity has power to do anything which is calculated to further its Object(s) or is conducive or incidental to doing so:

 to delegate to any person, persons, body or organisation which the

directors deem fit to carry out those activities;

 Represent Ulster as an association and co-operate with FIH, EHF

and Hockey Ireland as may be appropriate and expedient;

 To affiliate with, enforce, uphold an administer the laws and rules of

the sport of hockey as laid down from time to time by Hockey Ireland;

 Deal with disputes and issues;  Raise, manage, borrow, set aside, invest funds;  Lease, buy, sell property;

 Powers of Ulster Hockey Ltd

 Co-operate and be a member of other bodies, partnerships

and enter into contracts;

 Establish charitable trusts/organisations or subsidiary

companies;

 Employ staff;  Insure Directors and take out other policies to protect the

Charity and to further the Objects;

 Enforce and uphold all rules, regulations, codes of conduct

and policies as laid down by governmental, regulatory or

• ther authority or body - including protection of children in

sport and anti-doping.

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Who will be the Members of Ulster Hockey Ltd?

• The members of Ulster Hockey Ltd are initially:
• 1. Affiliated Clubs - who have paid their affiliation fee by 31st

October in that year and meet the agreed membership terms and conditions.

• 2. Affiliated Schools and Colleges - who have paid their

affiliation fee by the date set by the Board and have met any agreed terms and conditions.

• Currently in the Draft Articles there is provision for Affiliated

Participants, Affiliated Associates, Honorary Members.

• Once established these can only be altered by agreement of ¾ of

the members in that class of membership.

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What are the Members’ Voting Rights?

Those entitled to vote at General Meetings will be:

• one delegate from each affiliated Women’s Club and each affiliated

Men’s Club.

• two delegates from each Affiliated Club with separate women’s and

men’s sections (one delegate appointed by the men’s section and one delegate appointed by the women’s section);

• two representatives of the Schools Committee;
• two representatives of the Umpires Committee;

Decisions at general meetings must be made by passing resolutions. A resolution in writing agreed by a simple majority (or in the case of a special resolution by a majority of not less than 75%) of the members who would have been entitled to vote.

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What will the Board Look like?

• Proposed New Board comprising up to maximum of 8 Directors,

(minimum of 6 Directors of the Charity).

 6 Directors appointed by the Board through nominations received

from the Membership.

 2 Directors appointed by the Directors following a public

advertisement.

• At any time there shall be at least 2 Directors from each gender.
• All Directors will be elected for a 3 year term and may serve up to 6 years

– normally 2 x 3 year terms – aiming to phase retirement of Directors. (provision for a 7th year if required).

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What will the Board Look like?

• The Chairperson, Finance Officer and Secretary will be elected by the

Directors at the first meeting of the Directors following confirmation

• f their appointment.
• The Board shall have the power to fill any vacancy arising thereon.
• Directors are not paid be any remuneration.
• The Charity must indemnify Directors against any liability incurred in

that capacity, to the extent permitted by the Companies Act 2006.

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What will the Board Look like?

• The Board shall meet at least 6 times each year.
• The quorum for meetings of the Board shall be 4 Directors

present and entitled to vote.

• The Secretary shall have responsibility for making all necessary

filings at Companies House.

• The Chairperson shall Chair Board and General Meetings.
• In the case of equality of votes, the Chairperson of the meeting

shall have a casting vote.

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Will there still be a President and Vice President?

• The President and Vice President will still be elected at the AGM by

simple majority of those present and eligible to vote.

• The President and Vice President will hold office for one year only

from the date of the AGM at which they are elected and will not be eligible for re-election;

• The Vice President will be eligible for election as President

immediately following their Vice Presidency.

• Neither the President nor Vice President will be a Director of the

charity, but shall be entitled to attend meetings of the board

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What will the Board Do?

• The Incorporated Board will aim to focus on more

strategic issues including: Income Generation, Strategic Partnering, Budget allocation to staff and Operational Committees, Marketing, Club/Membership Growth and Development of Hockey.

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How will the Directors help to achieve our strategic priorities?

Priority Areas

Growing Our Game Strengthening

• ur

Communities Inspiring our Future Winners Supporting our Current Winners Raising our Profile Leading Our Sport

Director 4 Welfare, Ethics and Fair Play Director 3 Income generation, PR and Marketing Director 1 Participation Development Director 2 Coaching and Player Pathway

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Proposed Committee Structure

Propo Proposed sed Committe Committee e Struc Structu ture re w wil ill l li link nk to to the the Di Dire rect ctor

• rs:

s: Ope Opera ration tional al Ove Oversigh rsight

• Schools’ Committee
• Finance and Audit Committee
• Umpires Committee
• Coaching and Player
• Competitions Committee Development Committee
• Disciplinary
• Complaints
• Appeals

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Moving towards Incorporation – planned actions up to end of May 2019

• Consult with clubs in relation to draft Articles of

Association – invite comments up until end February 2019

• Finalise draft Articles and terms of reference for

Committees

• Revise policies as appropriate for UH Ltd.
• Start to prepare for the Transfer of Assets to Ulster

Hockey Ltd.

• Contact the Charities Commission in relation to being

called forward and consents required in relation to transfer of assets – we are currently waiting

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Ulster Hockey Strategic Plan targets

• Seek interest level from existing Board and Committee

Members to continue on the Board (1, 2, 3 years) and Committees – based on skills and knowledge required - we would like some continuity.

• Seek nominations from Membership for Board and

Committees ahead of AGM and first meeting of Ulster Hockey Ltd – based on skills and knowledge required.

 Approved Articles at 21st May 2019 AGM.  First General Meeting of Ulster Hockey Ltd – 21st

May 2019.

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Incorporation of Ulster Hockey

Any comments or questions?