OSA Task Tracker Task Task Name Status Note(s) ID MDE Call - - PDF document

12/13/2018 1

ASSESSMENT DAILY UPDATE

THURSDAY, DECEMBER 13, 2018

Paula A. Vanderford, Chief Accountability Officer Office of Student Assessment

• Dr. Jackie Sampsell, State Assessment Director

601.359.3052

PROGRAM CONTACTS 601-359-3052

STUDENT ASSESSMENT State Assessment Director

• Dr. Jackie Sampsell

jsampsell@mdek12.org MAAP Math & General MAAP Information Libby Cook ecook@mdek12.org MAAP ELA & MKAS2 Melissa Beck mbeck@mdek12.org MAAP Science, US History & Biology

• Dr. Jackie Sampsell

jsampsell@mdek12.org Accommodations Request Forms & MAAP‐A Pleshette Smith mcsmith@mdek12.org EL Assessment Questions & LAS Links Assessment Sharon Prestridge sprestridge@mdek12.org ACT & NAEP Jennifer Robinson jennifer.robinson@mdek12.org Test Security Michael Martin mcmartin@mdek12.org DISTRICT AND SCHOOL PERFORMANCE (ACCOUNTABILITY) Director of Accountability Services Alan Burrow aburrow@mdek12.org

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12/13/2018 2

OSA Task Tracker

Task ID Task Name Status Note(s) 1 MDE Call Center/ Office of Student Assessment

601‐359‐3052

2 ASSESSMENT DAILY UPDATES (ADU)

Weekly throughout Test Window

(Monday –Thursday) @ 4:00 PM

The ADU slides will be posted in SharePoint daily at this link.

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TESTING ISSUES

Miscellaneous technical issues and student information issues; Contact FIRST in order to establish a customer support case number.

Questar Customer Service 1.800.644.4054 mscustomersupport@questarai .com Chat feature is available under Help in Nextera. DRC Customer Service 1.888.476.0264 MSHelpDesk@datarecognitionc

• rp.com

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SITE VISITS

QAI and MDE staff will be performing site visits to districts.

November 26 – December 14, 2018 5

MATERIALS ORDER

Additional Materials Order Window (both Questar and DRC)

November 12 – December 10

OSA Memos – EOC Fall 2018

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Question Answer 1

What tests will be timed? English II and Algebra I are timed;

https://districtaccess.mde.k12.ms.us/studentassessment/Public%20Access/Statewide_Assessment_Programs/MAAP‐ Mississippi%20Academic%20Assessment%20Program/Assessment%20Guidance/MAAP%20Testing%20Times

Biology and U.S. History are not timed

2

Does accommodation 25 require MDE approval? No, prior approval is not required from MDE. This accommodation must be included in the student’s IEP, 501 Plan or LSP in order to be provided.

3

Can any student have the read aloud accommodation? No, Only students with the read aloud accommodation on their IEP, 504 Plan,

• r LSP are allowed the read aloud accommodation on MAAP assessments.

4

What if I have a student that breaks their dominant arm or injures their wrist before they are scheduled to test and cannot type or write? Can they have accommodations?

Students with a Temporary Physical Disability Resulting from an Illness or Injury Districts must complete the Accommodation Request Form and attach substantiating documentation signed by a licensed medical doctor (MD or DO) on official medical

• stationary. The accommodation(s) requested must be appropriate to the type of temporary

disability that resulted from the injury or illness (i.e. scribe) Document this information in the Student Profile for the assessment. (Refer to the MAAP Test Coordinator Manual.) Since the Office of Student Assessment (OSA) must approve the specific accommodation(s) for a student, it is recommended that the district use the OSA approval for official documentation.

Path: Public Access – Special Populations – Accommodations ‐ Accommodation Request Form Link: https://districtaccess.mde.k12.ms.us/studentassessment/Public%20Access/Forms/AllItems.aspx?RootFolder= %2Fstudentassessment%2FPublic%20Access%2FSpecial%5FPopulations%2FAccommodations&FolderCTID=0x0 120008C41041A907A304BA89A4587F88962BC&View=%7B5FB78E06%2D9076%2D48F4%2D9A3B%2DC02F43 3B41D0%7D

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12/13/2018 3

OSA Memos – EOC Fall 2018

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Question Answer 5 I realized I need a read‐ aloud script. What should I do?

These scripts can be ordered through the testing companies. Your students should be scheduled to test after you receive these documents. The DTC is the

• nly person that can order materials. See the TCG from Questar (ELA, Algebra)
• r DRC (Biology, US History). The DTC can call customer service from the

respective testing company if you need more information.

6 Is the US History test based on the new standards?

No, the test for SY 2018‐2019 is based on the 2011 Social Studies Framework. We are piloting the 2018 MS CCRS for Social Studies this year. We will change the test during SY 2019‐2020 when the new standards are fully implemented.

7. If I need to report a test security issue, who would I email?

Michael Martin is our Test Security Director in the Office of Student

• Assessment. Please email testsecurity@mdek12.org
• 8. Can biology and U.S.

History students test in the same room?

Yes, students in biology and U.S. History can take the test in the same room. Both of these tests are not timed and use the same testing platform.

OSA Memos – EOC Fall 2018

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Question Answer 9.

What steps need to be taken for Accommodation related resets? If a student’s assessment needs to be reset due to accommodations not being set in the testing platform, 1. Contact Questar/DRC to establish a reset ticket. 2. Upload a Test Reset Request Form with all supporting documents to the SharePoint (FOLDER: Security/2018‐2019/9. Test Resets/ Vendor/ Admin). 3. Convene the IEP/504/LSP team to decide which option best suits the

• student. Be sure to follow proper IEP/504/LSP meeting protocols. The team

should not make an addendum or changes to the IEP/504/LSP, but they will need to provide a formal decision on how to proceed in this situation (documentation may be formal meeting notes on district letter head).

• The District Team options are
• Leave the scores as is. All tests have been submitted and will be scored.
• Invalidate the scores and not retest the student.
• Reset the tests and test the students with the appropriate accommodations.

4. Notify OSA by email when documentation has been uploaded to SharePoint. Include Vendor Case Number and District Number in subject line. Do not email the reset forms or identifiable student information to OSA. Please ensure to complete step 4 ASAP to expedite the approval process. REMINDER: Resetting an assessment would erase all previously entered

• responses. The student would be reassigned to the accommodated form, and the

student(s) would restart the test from the beginning.

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12/13/2018 4

Questar Reminders

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Task Topic Status Update 1

Accessibility and Accommodations Informational Accommodations must be set in the Nextera administration site before a student begins testing.

2

Pausing for Breaks Informational Direct students to click on the pause/sign‐out button in the upper right corner of the screen. If a student is in the review screen they need to exit to pause.

3

Transcribing the Writing Component Informational Students’ responses for all accommodated forms must be transcribed into Nextera.

4

Additional Material Orders Informational The AMO window will continue to stay open through the end of the testing window on Friday, Dec 14. Please call Questar CS immediately if you are in need

• f any Return Kit materials.

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Computer Internal Clock Informational Ensure that the internal computer clock is accurate and set to Central Standard Time.

6

Returning Materials Informational Please utilize the District Return Kit to prepare and ship back secure materials.

DRC Reminders

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Task Topic Status Update

1 Accessibility and Accommodations Informational Accommodations must be set in the INSIGHT administration site before a student begins testing. 2 Pausing for Breaks Informational If a student needs to leave the computer lab/classroom for a short break, the student should select the Pause button. A countdown, beginning with 20 minutes, appears on the screen notifying the student of the time left before the system automatically exits the test. If the test is not resumed within 20 minutes, the student must log back in using the information on his/her student test ticket to finish the test. 3 Transcribing Tests Informational After a student completes testing, the transcriber will copy the student responses from the accommodated edition of the test book into DRC

• INSIGHT. All responses must be transcribed into the online system. For

more information, please see page 42 in TCM or pages 42‐43 in TAM. 4 Online Tools Training (OTT) Informational It will be very helpful for students to explore the OTT prior to testing. OTTs can be accessed via this link using a Google Chrome browser: https://wbte.drcedirect.com/MS/portals/ms/. Accommodated versions of the OTTs can be accessed by launching DRC INSIGHT. 5 Text‐to‐Speech Informational The Central Office Service Device (COS) must be installed to offer text‐to‐

• speech. For help, call customer service at 1‐888‐476‐0264

6 Test Reset Process Informational See supplement “DRC MAAP DTC supplement‐ unlock tests” found in SharePoint: DTC Resources/2018‐2019 Assessment Vendor Resources/DRC‐MAAP/DTC info_Unlock tests

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12/13/2018 5

District Enrollment and Analytical Data Review

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Assessment Total Testing Completed Tests Today Total Previously Tested Projected Tests Remaining Percentage of Tests Remaining Percentage

• f Test

Completed

Algebra I

8,997 561 7,765 671 7.5 92.5

English II

12,741 697 11,293 751 5.9 94.1

Total

21,738 1,258 19,058 1,422 6.5 93.5

*Numbers reported by Questar as of 2:00 pm December 13, 2018. A completed test is defined as a student completing both sessions in Algebra I, or all three sessions in Eng II

Questar Testing Data – Dec. 13, 2018

District Enrollment and Analytical Data Review

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Assessment Total Testing Completed Tests to date Total Previously Tested Projected Tests Remaining Percentage of Tests Remaining Percentage

• f Test

Completed Biology 9,904 517 8,938 449 4.53% 95.47% US History 9,628 614 8,607 407 4.23% 95.77% Total 19,532 1,131 17,545 856 4.38% 95.62%

*Numbers reported by DRC as of 3:00 pm December 13, 2018.

DRC Testing Data – Dec. 13, 2018

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