ISD SD-based ed I Incident ent M Mana nagem ement nt: Best - - PowerPoint PPT Presentation

ISD SD-based ed I Incident ent M Mana nagem ement nt: Best st Pract ctice ces s for Jurisd sdicti ctional Emergency cy Mana nager ers

Jon Bodie, Emergency Manager Frisco Independent School District

EMAT Leadership Symposium February 25, 2020

Objectives for Today

• Awareness of legal requirements for

ISDs

• Insight into proven incident management

processes used by Frisco ISD for K-12 school emergencies

• Awareness of low-cost/no-cost tools that

can enable any district to effectively prepare for, respond to and recover from K-12 incidents – with minimal training

Fris isco I ISD D 2002 - Presen ent

• 2002: 10,850 students (19

campuses)

• 2020: 62,801 students (72

campuses)

• Frisco ISD Security

Department: Security Director, Emergency Manager, 7 Security Specialists

• 2019-20 District Multi-Hazard

Emergency Operations Plan

• Jurisdictional EOP format, consistent with

TxSSC and REMS TAC guidance

• Campus Emergency Operations Plans
• Template-based, with how-to guide
• Standardization of procedures
• Incident Command System (ICS)
• Standard Response Protocol (SRP)
• Standard Reunification Method (SRM)

Pr Prep eparedness I Ini nitiatives es

Pr Prep eparedness I Ini nitiatives es

• SafeSchools Learning Management System:

Online compliance trainings

• Scenario-based Active Shooter trainings for

staff

• Monthly all-hazard Emergency Management

webinar trainings

• Bi-annual in-person EM training sessions for

Principals and Assistant Principals (July and February)

• On-demand EM trainings

• Drill standardization with

realism elements

• Standardized emergency drill

requirements

• Lockdown drills during

passing periods

• Lockdown drills during lunch
• Blocked exits
• Missing student
• 8 drills in the first 45 days

Pr Prep eparedness I Ini nitiatives es

Mitigation Efforts

• NWS StormReady

designation (1 of 7 ISDs)

• Physical security features

including Crime Prevention Through Environmental Design (CPTED)

• Integration of ICC 500

standards

• Joint campus drills:

Police/Fire-EMS, Public Health Department

• STOPit: 2-way anonymous

reporting app with video/photo capability

• TEC 37.108 Safety and Security

Audits (28 per year)

• TEC 37.115 Threat assessment

program (Salem-Keizer model)

Pr Prevent ention & & Mi Mitigation S Step eps

What t Are S School Districts ts Req equired T To Do By L y Law?

Texas Statutes

• Texas Education Code (TEC) statutes

related to emergency management

• Primarily components & sub-components
• f TEC Chapters 37 & 38
• Other TEC statutes related to safety &

security functions

• Additional TGC and TAC statutes

Texas School Safety Center (TxSSC) DAR Tool

District Audit Report Tool

• Due at end of each 3-year audit

reporting cycle

• Current cycle ends August 31, 2020
• Five sections
• 22 pages, 45 questions, now includes

references to TEC statutes for each question

• Available on TxSSC website landing page

TEC 37.108

• Multi-Hazard Emergency

Operations Plans (EOP)

• Must address all five EM phases
• EM training for employees including

substitutes

• Employee access to telephones
• Comms adequate for emergencies
• Mandatory drills
• Coordination with local stakeholders
• Safety & Security audits
• 3-year cycle following TxSSC

procedures, results to Board + TxSSC

TEC 37.108 (continued)

• Multi-Hazard EOP:
• Disclosure rules
• Must be reviewed annually
• Required EM training for employees
• Plan for train derailments (1000 yds)
• Board input re: Security audit results
• Visitor management procedures
• Polling place policies
• Clear chain of command

TEC 37.108 (continued)

• Multi-Hazard EOP:
• Physical and psychological safety during Response and

Recovery phases

• Provisions for safety of students in portables
• Emergency planning for students with disabilities
• Immediat

ate notification of signif ific icant threat to health/safety

• Professional development training: Suicide prevention,

psychological safety, grief-informed/trauma-informed care

• Training in psychological first aid: Safety & Security Committee

members, Guidance & Counseling staff, educators

• Safety & Security Committee: Meeting dates & names of

members

• Active shooter policy

TEC 37.1081 & 37.1082

Both statutes related to EOP noncompliance:

• Failure to submit EOP to TxSSC
• Failure to make corrections identified

by TxSSC

Progressive disciplinary action:

• Public hearings by Board of Trustees
• TEA Commissioner appoints a

conservator

• TEA Commissioner appoints a Board
• f Managers

TEC 37.109

• Establishment of a Safety and Security Committee (SSC)
• Emergency management representative
• Local PD, Sheriff and/or ISD Police representative
• President of Board of Trustees
• Member of Board of Trustees (other than President)
• Superintendent
• One or more designees of Superintendent, including teacher
• 2 parents or guardians
• Other District leadership positions
• SSC guides EOP development and EOP maintenance

TEC 37.109 (continued)

• “The Committee shall…”
• Assist with development and

maintenance of EOP

• Make recs to Board re: EOP

updates

• Support S&S audits, review

audit reports submitted to TxSSC

• Consult with local LE
• Meet 3x/year (once in summer)
• Apply TGC Chapter 551

TEC 37.113 and 37.114

• 37.113 - Parent notifications as

s soon a as p possible ble regarding bomb threats or terroristic threats

• 37.114 - Emergency evacuations

and mandatory emergency drills, NTE 8x per semester *

TEC 37.114 Clarifications

Re: 37.114 - Mandatory school drills

• Lockdown, Lockout, Shelter, Evacuate, Hold
• TEA Commissioner cannot require districts to

conduct more than eight drills per semester (but more than 8 are allowed)

• Districts must comply with Texas Department of

Insurance mandatory fire exit drills

• 1 fire drill in each month with 10 or more

instructional days, including summer programs

SOURCE: https://txssc.txstate.edu/tools/tde-toolkit/drill-recs

TEC 37.115

• Establishment of Threat Assessment & Safe and

Supportive Schools programming (threat assessment teams)

• TxSSC-issued guidance just released (1/22/20)
• Support systems addressing school climate,

social/emotional domain, behavioral and mental health

• Rules, policies and procedures for TA team establishment,
• perations & reporting
• Program consistent with “model” TxSSC

policies/procedures

TEC 37.115 (continued)

• Teams must complete threat assessment

training

• Data collection & reporting of team activities
• Parental consent required for ISD delivery of

mental health care services

• Immediate reporting to Superintendent for

threats of harm to self or others

• Suicide prevention measures

TEC 37.115 (continued)

• Threat assessment data reporting
• Occupation of those on TA team
• Training provided to those on team
• No. and types of threats reported to the team
• Outcome of each student assessment by team
• Data reporting: Disciplinary actions or referrals

to LE or MH, total students assessed, students in foster care, homeless, military dependent, pregnant or parent, limited English proficiency, migratory child, citations, arrests, use of restraints, DAEP, referrals to MH, ISS/OSS, 15+ absences, Juvenile court referrals

TEC 38.030

Traumatic Injury Protocol

• Bleeding control stations in

easily accessible areas

• TEA-approved training on use of

the bleeding control kits for SROs and staff

• Annual Stop The Bleed

instruction for students Grade 7 and higher

Additional Statutes

• TEC 37.218 (c)
• Sharing of visual depictions of

sexual conduct

• TEC 37.2121 (d)(1)(2)(3)
• MOU’s, Interlocal Agreements,

Mutual Aid Agreements

• TEC 38.022 (a) and (d)
• Visitor management, sex offender

policy

• TEC 38.351
• Suicide prevention
• TEC 42.168 (b)(1)(2)(3)(4)
• District safety allotment

TxSSC Legislative Video Library

https://txssc.txstate.edu/videos/legislative-guidance-series/

Texas School Safety Center Website

https://txssc.txstate.edu/

No No-Cost st & & Low

• w-Co

Cost Emerg rgency cy Management t Soluti tions

St Standar ardize Everyt ything

• Common terminology
• Common operating picture
• Operational continuity, campus-to-campus
• Immunity to personnel changes
• Fidelity of training
• Uniformity of action during an emergency

St Standar ard Resp sponse se Prot

• toc
• col
• l (

(SRP)

• All-hazard, standardized approach to

emergency response by school systems

• Utilizes concepts found within the

Incident Command System (ICS)

• Augments existing emergency plans;

does not replace district or campus emergency plans

SRP

Standard Response Protocol (SRP)

LOCKOUT LOCKDOWN EVACUATE SHELTER HOLD

THE E POS POSTER

• Lockout
• Lockdown
• Evacuate
• Shelter
• Hold

All materials are free from iloveuguys.org and TxSSC

• Standard Response

Protocol (SRP)

• Standard Reunification

Method (SRM)

• SRP PK-2 version also

available

THE T TOOLK LKIT IT

Frisco sco I ISD St Standar ardized Dr Drill Requirem rement nts

1. Lockout drills 1 per semester 2. Lockdown drills 2 per semester 3. Shelter In Place drills 1 per semester 4. Evacuation drills 1 per semester 5. Reverse Evacuation drills 1 per semester 6. Hold drills 1 per semester 7. Fire drills 1 per month

Frisco sco I ISD St Standar ardized Dr Drill Requirem rement nts

• 8 drills in the first 45 days of school
• Scheduling of drills on individual school

days

• Integration of campus Special Education

programs into drill planning/facilitation

• Participation by all campus personnel
• Elimination of pre-notification
• Integration of realism elements
• Robust drill reporting requirements

• Standardized drill reporting

documentation completed within 3 business days of drill completion

• Hard copy TxSSC post-drill

assessment documentation maintained by each campus; Google Drive Log maintained by District

SOURCE: 2019-20 Frisco ISD Emergency Operations Plan

Standardized Incident Response Continuum

Incident Notification Line (972) xxx-xxxx Text-based incident response coordination Conference bridge incident response coordination Incident Command System (ICS) response/recovery operations

HIGH Incident Scope/C pe/Compl plexity ty LO LOW

Standardized Incident Notification Process

• Pre-established 24/7 call patch service, includes

weekends and holidays

• Routine incidents (Level 2):
• Campus dials Incident Notification Line
• Emergency incidents (Level 1):
• Campus initiates SRP-based protective action
• Campus dials 9-1-1 (or request via SRO)
• Campus dials Incident Notification Line
• Enables real-time, coordinated support

Standardized Information Gathering: Incident Notification Line

• Campus name, brief overview of incident
• r emergency
• Status of response by local Police, Fire-

EMS

• Info regarding any student/staff injuries

resulting in EMS transport

• Requests for district support regarding

Special Education students

• Requests for district support regarding

evacuation/parent reunification

• Requests for district support regarding

parent notification

Text-base sed incident resp sponse coordinati tion follo llowing c call ll to Incident Noti tification L Line

No-Cost Solutions

• EOP access to all personnel
• LiveBinders
• Wikispaces
• Webinar training platforms
• Zoom
• Google Hangouts
• FB live
• Skype group call function

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No-Cost Anonymous Reporting Solution

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saysomething.net

Low-Cost & No-Cost Solutions

• Answering services (incident notification line)
• VirtualHQ
• AnswerAmerica
• Text groups (text-based incident response

coordination)

• iOS or Android text group
• GroupMe
• Conference bridge providers (conference call

incident response coordination)

• Cisco or Shoretel (any VOIP system)
• Freeconferencecall.com
• Uberfconference

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TEA Safety & Security Allotment (TEC 42.168)

• Estimated $9.72 per student based on

enrollment

• Improvements to school infrastructure;
• The use or installation of physical barriers;
• The purchase/maintenance of security cameras
• r other security equipment;
• Technology, including communications systems
• r devices, that facilitates communication and

information;

• Employing school district peace officers, sec.
• fficers, and school marshals;
• School safety and security training and planning

including active shooter and emergency response training;

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Alternative Funding Sources for ISDs

TEA Safety & Security Allotment (continued)

• Prevention and treatment programs

relating to addressing adverse childhood experiences and the prevention, identification, and management of emergencies and threats, including mental health personnel and support;

• Providing behavioral health services;
• Establishing threat reporting

systems;

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Alternative Funding Sources for ISDs

Alternative F e Fundi ding g Sources es

2019-21 TEA Safety & Security Grant

Estimated $16.18 per student based on enrollment

• Exterior doors with push bars;
• Metal detectors at school entrances;
• Erected vehicle barriers;
• Security systems that monitor/record

school entrances, exits, and hallways;

• Campus-wide active shooter alarm

systems separate from fire alarms

Alternative Funding Sources for ISDs

2019-21 TEA Safety & Security Grant (continued)

• Two-way radio systems;
• Perimeter security fencing;
• Bullet-resistant glass or film

for school entrances; and

• Door-locking systems

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