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Irrigation Products and Services from San Antonio Based Companies - - PowerPoint PPT Presentation

Irrigation Products and Services from San Antonio Based Companies WaterSaver Coupon Program Fred Flores Contract Administrator Mark Peterson Project Coordinator Non-Mandatory Pre-Submittal Conference, October 16, 2018 Page 2 Oral


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Fred Flores

Contract Administrator

Mark Peterson

Project Coordinator

Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Non-Mandatory Pre-Submittal Conference, October 16, 2018

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Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Oral Statements

Oral statements

  • r

discussion during the pre-submittal conference today will not be binding, nor will it change or affect the terms or conditions within the Specifications of this

  • Project. Changes, if any, will be addressed in writing only via an

Addendum.

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Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Vendor Registration & Notification (VRN)

  • Receive project notices directly in your email “Inbox”.
  • Download specifications and other documents.
  • Subscribe to specific projects.
  • Receive addendum notifications.

http://www.saws.org/business_center/vendor/register.cfm

Reasons to Register in the VRN

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Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Contract Requirements

  • San Antonio Based companies
  • Must hold a current TCEQ Irrigation License
  • Completed package submittal

Once approved by SAWS, vendor eligible to participate in coupon packages offered by SAWS.

Qualification Criteria

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Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Submittal Packet Preparation

  • Utilize the Submittal Response Checklist within the Call document
  • Respondent Questionnaire
  • SMWVB Identification form
  • Conflict of Interest Questionnaire
  • Completed and signed W-9 (required to setup vendor in SAWS

payment system)

  • Vendor information and Participation Plan
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Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Submittals & Forms

  • Blank Submittal Packets available today

– Submittal of package does not guarantee package participation – SAWS Reserves the right to reject any all submittals – Completed packets may be submitted today after the conference.

  • If mailing or delivering in person, submittals should sealed and labeled: “WaterSaver Coupon

Call for Participation Irrigation Products and Services from San Antonio-Based Companies” and sent to: San Antonio Water System Attn: Contract Administration c/o Fred Flores Customer Center Building 2800 U.S. Hwy 281 North, Suite 171 San Antonio, Texas 78212

Submittals Accepted Today

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Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Coupon Packages

  • Issued at discretion of SAWS
  • Will be offered to all vendors within a category (e.g.

Irrigation Products & Services)

  • Vendors may accept or decline packages as they are put

forward

  • Vendors must meet all terms of each package to

participate

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Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Rain Sensor Package: Fall, 2018

  • SAWS will determine a pool of invitees and comparison group
  • Selected customers are ONLY ones approved for this coupon package
  • SAWS will send an invitation for a $150 coupon for installation of an

approved rain sensor (Rain Bird WR2-RC;Toro TWRS) by a Participating Vendor (signed agreement with SAWS)

  • SAWS is not setting price vendors charge
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Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Using Coupons: Customer Next Steps

  • Customer receives electronic coupon on mobile device
  • Electronic coupon lists all participating vendors
  • Customer chooses & contacts Participating Vendor for installation.
  • Participating Vendor installs approved rain sensor…and sets rain delay…
  • Participating Vendor validates coupon on mobile device with their

assigned code

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Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Vendor Requirements; for Fall Rain Sensor Package

  • Sign agreement with SAWS before COB Tuesday, October 23
  • Review package specifications to ensure compliance
  • After Customer Selects

Vendor:

– Install only specified rain sensor options to required settings – Obtain from customer: waiver of damage, name, address (on form provided) – Preparing invoices for SAWS:

  • Valid Invoice Requirements: Word “Invoice,” Invoice number, Date
  • Paperwork attached: waiver of damages (to get paid this is key!)
  • Name, Address, Product Name, Date Installed, Charge to Customer
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Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Getting Reimbursed

  • Bill each month.
  • Tentative deadline for installation December 7, 2018.
  • Tentative deadline for invoice is December 21, 2018
  • After invoice is submitted, the check is paid 4-6 weeks later.
  • As always, call me if not received…
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Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Contact Information

Contact Name Title Telephone Number Email address Fred Flores Contract Administrator 210-233-3404 Fred.Flores@saws.org Mark Peterson Project Coordinator 210-233-3081 Mark.Peterson@saws.org

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Fred Flores

Contract Administrator

Mark Peterson

Project Coordinator

Irrigation Products and Services from San Antonio Based Companies – WaterSaver Coupon Program

Non-Mandatory Pre-Submittal Conference, October 16, 2018