GCS OneCard April 26, 2018 S H A R O N L . C O N T R E R A S , P - - PowerPoint PPT Presentation

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GCS OneCard April 26, 2018 S H A R O N L . C O N T R E R A S , P - - PowerPoint PPT Presentation

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GCS OneCard April 26, 2018 S H A R O N L . C O N T R E R A S , P H . D . | S U P E R I N T E N D E N T 2 Mission Guilford county students will graduate as responsible citizens prepared to succeed in higher education, or in the career

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S H A R O N L . C O N T R E R A S , P H . D . | S U P E R I N T E N D E N T

GCS OneCard

April 26, 2018

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Mission

Guilford county students will graduate as responsible citizens prepared to succeed in higher education,

  • r in the career of their choice.*

*This mission was adopted by the Guilford County Board of Education on December 12, 2000.

Vision

ACHIEVING EDUCATIONAL EXCELLENCE

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GCS Board Goal VI

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Goal VI: By 2022, increase

  • rganizational efficiency and

effectiveness to better support student learning.

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GCS OneCard Rationale

Student Safety Student Access and Convenience Single ID for multiple uses Extra Value Options All data follows the student IDs move with student from school to school

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About Access411

In schools since 1996 with over 100 years of school district experience in leadership team Large districts use CAASS on a daily basis including New York City (since 2001), Washington D.C. (since 1999), Baltimore City (since 2008), and Pittsburgh (since 2013) Supporting more than 1000 schools everyday with over 600,000 students using CAASS ID cards

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Click to add text

About Access411

OneCard experience

  • Washington D.C. Public (Year 8)
  • Baltimore City Public Schools (Year 3)
  • Pittsburgh Public Schools (Year 1)

Access411 District Rollouts

  • Baltimore 167 - Visitor stations (Year 4)
  • Washington DC - 133 School discipline rollout
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Student ID

Standardized ID card design (district designed) Offsite central ID printing, distributed by schools Uses barcoded technology, but can be upgraded to RFID in the future Integrated with School and Bus systems

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Student ID Process

ID Process:

  • ID card printed centrally and distributed to schools
  • Schools assign photos and request prints
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School Building Attendance

Uses student ID cards to track entrance and use in school buildings Optional Features include:

  • Desktop and mobile real time access to data

management and reports

  • Parent and Guardian notification by email and text

messaging

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School Building Attendance

  • School Process

– Cards can be scanned at entrance, offices, library, cafeteria, and

  • thers

– System alerts, notifications, triggers, reporting, and data analysis

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Student safety

Students scan card entering school/classroom, getting

  • nto and off bus

Bus GPS (global positioning system)

Access and convenience

Card for checking out school library books Card used for purchasing school lunch

Additional Benefits

Students may use the GCS OneCard to check out public library books (exploring partnership opportunities with public libraries) Verification for GCS students (i.e. place of business discounts, transit, etc.)

GCS OneCard

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Project Scope Year 1

Student ID: School Building Attendance:

  • For all GCS

Students: 73,000

  • High Point

Addressed Schools: 7

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High Point Schools

Southwest HS Andrews HS High Point Central Penn- Griffin Allen Jay Prep Welborn Ferndale

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Deliverables:

  • Student ID:

All GCS Students 73,000 students

  • School Attendance:

High Point Pilot 7 schools Project Cost Year 1 Pilot: $131,775

Projected Cost GCS OneCard Year 1

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Cost Breakdown, Year 1

Total cost $131,775 (From fund balance appropriated)

Hardware

$47,430

Software

$31,185

Training/Support

$30,000

ID Card Printing (73,000 Students)

$23,000

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Reoccurring Cost, Year 2 (same schools)

Total cost $79,015

Hardware

$3,230

Software

$28,785

Training/Support

$24,000

ID Card Printing (73,000 Students)

$23,000

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Projected Annual Recurring for Pilot

Deliverables:

  • Student ID : All GCS Students 73,000
  • School Attendance (HP)
  • Hardware Maintenance
  • Software Maintenance
  • Breakage/Loss

Projected Recurring yearly cost: $79,015 (same schools)

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High Point Deployment Plan

School Attendance

Data collaboration and server setup Equipment staging and installations Training Students/staff begin use

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Future Rollouts

Expand school attendance to all schools Classroom attendance data integration Sporting event entry control Building Access Network Access Digital lockers for textbooks

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GCS OneCard – Community Model

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