FY17 Budget Presentation Student Services Plant & Facilities - - PowerPoint PPT Presentation

FY17 Budget Presentation

Student Services Plant & Facilities Technology

Presentation Series for FY17 Budget #1

Thursday, January 21, 2015 Educational Support Center PDC 6:30 p.m.

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Student Services Budget

Presented by: Kristin Campione Director of Student Services

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FY16 Special Education Percentages

School Total Enrollment # IEPs Percentage State Average Hardwick 221 33 14.9% 17.2% Hubbardston 313 57 18.2% New Braintree 137 36 26.3% Oakham 164 35 21.3% Ruggles Lane 398 80 20.1% QRMS 429 69 16.1% QRHS 706 119 16.9% Totals 2,395 429 17.9%

FY16 October 1 SIMS data FY13 16% FY14 18% FY15 16%

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FY16 Student Services Needs by School

School # IEPs* # 504 Plans # Interventionists/ Paraprofessionals^ # Special Education Teachers^ Hardwick 33 4 5.5 Interventionists 1 Paraprofessional 1.5 Hubbardston 52 14 5 Paraprofessionals 3 New Braintree 10 1 .5 Oakham 19 5 .7 Interventionist .6 Ruggles Lane 80 23 3.5 Interventionists 3 Paraprofessionals 3 QRMS 45 29 4 Paraprofessionals 2 QRHS 90 66 5 Paraprofessionals 4

*does not include students in substantially separate classrooms (>60% out of general education) ^ does not include teachers of substantially separate classrooms and their staff, 1:1 paras or K or PK paras

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FROM MOST RESTRICTIVE TO LEAST RESTRICTIVE Residential Placements Private Day Placements (Out of State) Private Day Placements (In State) Collaborative Placements (Non-Member Collaboratives: CMSEC, CASE) Collaborative Placements (Member Collaboratives: FLLAC, CAPS) Public School Placements (substantially separate program in other public school)

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*cost share with Dept. Children & Families (DCF), #cost share due to divorced parents

Placement Type of Placement # Students Hometown FY17 Projection

Easter Seals of NH, Manchester Autism, Multiple Needs

1 Barre

$95,566.49* Landmark, Beverly Language Based Learning Disabilities

1 Barre

$65,624.18 ARCHway, Leicester Autism, Multiple Needs

1 Barre

$83,859.41# Hillcrest, Lenox Autism, Multiple Needs

1 Barre

$165,305.22# New England Ctr. for Children, Southboro Autism

1 Oakham

$103,991.53* Evergreen, Walpole Autism, Multiple Needs

1 Barre

$168,982.01

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*cost reflects 1:1 staffing level needed while in the program

Placement Type of Placement # Students Hometown FY17 Projection

Crotched Mountain, Greenfield, NH Autism, Multiple Needs

1 Barre

$174,246.34*

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Placement Type of Placement # Students Hometown FY17 Projection

Devereux, Rutland Behavioral, Social/Emotional

3 Barre, 2 Hubbardston $140,627.01

White Oak, Westfield Language Based Learning Disabilities

3 Hardwick, 2 Hubbardston $128,353.66

Darnell, Marlboro Multiple Disabilities

2 Hubbardston, Barre $181,880.92

New England Ctr. for Children, Southboro Autism

2 Oakham $208,552.26

Boston Higashi, Randolph Autism

1 Hubbardston $74,705.98

Lighthouse School,

• No. Chelmsford

Behavioral, Social/Emotional

1 Barre $70,237.61

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Placement Type of Placement # Students Hometown FY17 Projection

RFK, Lancaster Behavioral, Social/Emotional

1 Hubbardston $34,165.88

Summit Academy, Worcester Autism

1 Hubbardston $41,255.02

YOU, Inc., Milford Behavioral, Social/Emotional

1 Oakham $38,564.68

Learning Center Deaf, Framingham Sensory/Deaf

1 Hardwick $81,500.91

McCauley Nazareth, Leicester Behavioral, Social/Emotional

1 Barre $33,260.76 Seven Hills Academy Multiple Disabilities/Medically Fragile 1 Hardwick $50,578.27

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Placement Type # Students Hometown FY17 Projection CASE Collaborative, Boxborough Behavioral, Social/Emotional 1 Hubbardston $70,967.41 Central MA Spec Ed Collab (CMSEC), West Boylston Behavioral, Social/Emotional 1 Barre $44,989.58

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Placement Type # Students Hometown FY17 Projection CAPS Gateway, Westminster Behavior, Social/Emotional 6 3 Hardwick, 2 Barre, 1 Hubbardston $292,258.42 FLLAC Caldwell, Fitchburg Behavior, Social/Emotional 4 2 Barre, 2 Hardwick $198,170.35 CAPS Kelly Day @Hubb Ctr School Multiple Disabilities/ Medically Fragile 3 Hardwick, Barre, Hubbardston $215,195.97 FLLAC @ Ayer- Shirley HS Life Skills 2 Oakham, Hubbardston $112,296.78 CAPS Sr. Senators @ Mahar HS Multiple Disabilities/ Medically Fragile 1 Barre $65,156.98

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Placement Type # Students Hometown FY17 Projection Ware Middle School (Sub Sep Class)* Behavioral, Social/Emotional 2 Hubbardston, Barre $73,336.00 North Middlesex Regional (Post Grad Gateway Program Transition to Adult/Vocational/Life Skills 1 Barre $40,000.00

*1 student in grade 5 and 1 in grade 6 during FY17. They will transition to MS program at QRMS during FY 18 & FY19

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Type # Students Cost Residential 6 $683,328.84 Private Day (out of state) 1 $174,246.34 Private Day 18 $1,083,682.96 Collaborative (Nonmember) 2 $115,956.99 Collaborative (Member-CAPS/FLLAC) 16 $883,078.50 Public Day (other school district) 3 $113,336.00 TOTALS 46 $3,053,629.63

We also one student from Oakham who attends a residential school in Connecticut. Student is currently school choice to Wachusett and we will be billed for the residential cost on the sped increment form under School Choice.

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Type # Students Cost Behavioral or Social/Emotional 21 $996,577.70 Autism, Multiple Needs 5 $687,959.47 Multiple Disabilities/Medically Fragile 5 $330,931.22 Autism 5 $428,504.79 Language Based 4 $193,977.84 Multiple Disabilities 2 $181,880.92 Cognitive/Life Skills 2 $112,296.78 Sensory/Deaf 1 $81,500.91 Transition to Adult Life 1 $40,000.00 TOTALS 46 $3,053,629.63

We also one student from Oakham who attends a residential school in Connecticut. Student is currently on school choice to Wachusett and we will be billed for the residential cost on the sped increment form under School Choice.

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Type Explanation/Location Projected FY17 Cost Assistive Technology Consultation, Direct Service & Evaluations $10,000.00 Occupational Therapy District wide all Occupational Therapists and Certified OT Assistants (1 FTE OT & 2-.6 COTA) $167,402.81 Physical Therapy District wide 1 Physical Therapist and 1 PT Assistant (both part time) $93,045.05 Teacher of Visually Impaired Consultation, Direct Service & Evaluations $20,000.00 Speech/Language Pathology Consultation, Direct Services & Evaluations at HCS, 1 SLP and 1 SLPA (both part time) $54,299.54

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Type Explanation/Location Projected FY17 Cost Teacher of Visually Impaired Direct Service, Evaluations $10,000.00

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Vendor Explanation/Location Projected FY17 Cost New England Center for Children 2 partnership classrooms (2 teachers, BCBA consultation) $284,267.64 Julie MacIntyre Independent Consultant Adaptive Physical Education $11,030.00 Carroll School Orientation and Mobility Consultant $26,574.00 Christine George Independent Consultant BCBA $68,496.29 Debra Passios Independent Consultant Language Based Classrooms $15,000.00 Pamela Kaufmann Independent Consultant Life Skills/Transition to Adulthood $10,000.00

• Dr. Frank Vargo

Independent Consultant Clinical Psychologist/Risk Assessments $15,000.00 TBD Program Evaluation Preschool $1,000.00

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Type Explanation/Location Projected FY17 Cost Attorney Matt MacAvoy Legal Representation, Professional Development $25,000.00

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HES None HCS Elementary Language-Based NBGS Preschool, Autism OCS Autism, Life Skills RLS None QRMS Life Skills, Therapeutic QRHS Life Skills, Therapeutic

Proposed Change: Autism program-move one of the NECC classrooms from NB/OCS to MS/HS building

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Program Location Staff Current Enrollment Language Based (Learning Disabilities) Hubbardston 1 teacher 1 paraprofessional 5 Autism NB/OCS 2 teachers* 12 paraprofessionals 12 (6 NB, 6 OCS) Life Skills (Cognitive Impairments) OCS 1 teacher, 2 paraprofessionals 10 Preschool NB 2 teachers 4 paraprofessionals 77 (27 IEPs) Elementary Behavioral TBD 1 teacher 1 paraprofessional Proposed New Program

*NECC teachers paid through contracted services

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Program Location Staff Current Enrollment Therapeutic MS (Behavior/SocEmot) QRMS 1 teacher 1 paraprofessional 15 Therapeutic HS (Behavior/SocEmot) QRHS 1 teacher 1 paraprofessional 19 Life Skills MS (Cognitive Impairments) QRMS 1 teacher 2 paraprofessionals 9 Life Skills HS (Cognitive Impairments) QRHS 1 teacher 3 paraprofessionals 10 Autism MS (combined Lang Based) QRMS 1 teacher 1 paraprofessional Proposed New Location

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1 Director of Student Services 1 Student Services Coordinator 3 Team Chairpersons (PK-3, 4-7, 8-12 & PG) 1 Social Worker 2 School Psychologists 3 Speech/Language Pathologists

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• Autism Middle/High Program
• Elementary Behavioral/Social Emotional Program
• Team Chairperson for Group Home & Out District

Students(caseload of 46 students plus 24 group home students)

• Part time clerical support (filing, scanning, telephones)
• Additional licensed social worker to support families and

teachers of students in crisis and provide support to prevent crises.

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Presented by: Director of Administrative Services & Plant & Facilities Manager

Currently

• Custodial Supplies
• Trash Removal
• Snow Removal
• Oil
• Electricity
• Sewer & Grease Trap Pumping

Looking Ahead

• Plumbing & Electrical Contracting

• Elevator Service & Inspection
• Backflow Preventers Testing & Inspection
• Water Testing: Hardwick, Hubbardston, New Braintree & Oakham
• Asbestos Inspection: Every 3 years by independent inspector (2017)
• Alarm Monitoring
• Fire Extinguishers Testing & Inspection
• Smoke Detectors & Alarms Testing & Inspection
• Sprinklers Testing & Inspection
• Boilers & Air Compressors Inspection
• Dam Inspection

• Classroom Desks & Tables:
• Standard desks
• Standing desks
• Computer tables
• Computer Lab chairs
• Cafeteria Tables
• Office Furniture

• Salaries budgeted at $1,089,809, 4.8% increase
• Substitutes, OT, Summer budgeted at $109,458, 12.7% decrease
• Supplies budgeted at $97,304, 1.54% decrease
• Dues, Memberships, Publications level funded at $2,200
• Uniforms budgeted at $9,200, 40.5% increase due to Jackets

(replaced every 3 years per CBA)

• Travel/Conference & Travel budgeted at $8,500, 29.4% increase

due to travel stipend and professional development for Supervisor

• Oil budgeted at $361,219, 14.08% decrease - $1.7395/gal
• Electricity budgeted at $368,698, 8% increase*
• Net metering credits still not applied
• SolarCity project still not connected to National Grid
• Water/Sewer budgeted at $93,292, 1.7% decrease
• Trash Removal budgeted at $41,500, 4.6% increase

* Will be adjusted with Net Metering Credits, when available

• Salaries budgeted at $92,853, 1.98% increase
• Overtime budgeted at $7,200, 1.1% increase
• Contract Services budgeted at $6,091, 17.4% increase
• Supplies budgeted at $43,888, 172% increase
• Seed, fertilizer, lime, grub treatment project
• Uniforms budgeted at $690, 15% increase – Jacket replacement
• Snow Removal budgeted at $44,700, 5.3% increase
• Travel & Conference/Travel level funded at $2,500

• Salaries budgeted at $128,687, 1.98% increase
• Overtime budgeted at $4,500, 18.2% decrease
• General Repairs budgeted at $157,626, 21.4% increase
• Electrical Repairs budgeted at $44,700, 23.5% increase
• Plumbing Repairs budgeted at $30,300, 2.2% increase
• HVAC Repairs budgeted at $107,600, 43% increase
• Glass Repairs budgeted at $8,630, 0.6% increase

• Supplies & Materials level funded at $15,000
• Uniforms budgeted at $240; new line item
• Security Equipment & Maintenance level funded at $21,900

• Budgeted at $125,725

Includes:

• MHS Café tables/chairs
• Conference room tables/chairs
• Student desks, tables/chairs
• Teacher desks/chairs
• Office furniture
• Building & Grounds equipment, including gas & oil

• Building Improvements for the Quabbin Regional Middle/High

School are included in the Preliminary Budget

• Floor replacement projects are included in the Preliminary

Budget

• Building Improvements for the elementary schools are not

included in the Preliminary Budget and will be requested as separate warrant articles

• Building Improvements budgeted at $185,099

A Capital Plan has been developed and is available for review as a separate document.

Presented by: Andrew Walsh Director of Technology

• Replacement of High School Domain Controller (No longer able to warranty)
• Add cooling to 2 wiring closets
• Add Projectors and Interactive Whiteboards to 3 classrooms
• Add 3D printer to lab (Robotics/Design)
• Addition of Naviance software suite (Guidance)
• Addition of 6 Wireless Access Points
• Refresh 30 Classroom computers
• Replace 2 classroom projectors
• Replace classroom computer desks
• Replace 5 iPads for Special Education classrooms
• Reinstatement of Lynda.com (online technology focused learning software)

Building Technology Classroom Technology Networking Hardware WAN/Internet

QRHS

• Refresh of 25 Classroom Computers
• Addition of 4 iPads for Classroom instruction
• Replacement of classroom student computer desks
• Replace Principals desktop
• Planned replacement of 3 projectors
• 6 additional wireless access points

Building Technology Classroom Technology Networking Hardware WAN/Internet

QRMS

• Replacement of computer tables in C109 lab to allow reconfiguration and additional

computers

• Additional collaborative workspace in Media Center
• Add DSLR camera to accommodate increased usage
• Replacement of aging video camera

• Replace Laptop Cart
• Replace 2 Interactive Whiteboards/Projectors
• Add 6 Wireless Access Points

Building Technology Classroom Technology Networking Hardware WAN/Internet

Ruggles Lane

• Refresh 15 Classroom desktops
• Replace student computer desks
• Replace Media Center computer chairs
• Add “Mini” Laptop Cart
• Add Mobile iPad Cart
• Add 6 Wireless Access Points

Building Technology Classroom Technology Networking Hardware WAN/Internet

Hardwick

• Refresh 10 Classroom Computers
• Replace Laptop Cart
• Add 5 iPads for Student Use
• Add 6 Wireless Access Points

Building Technology Classroom Technology Networking Hardware WAN/Internet

Hubbardston

• Refresh 6 Classroom Computers
• Replace outdated document cameras
• Add 3 Wireless Access Points

Building Technology Classroom Technology Networking Hardware WAN/Internet

New Braintree

• Refresh 13 Classroom Computers
• Replace outdated document cameras
• Add 5 Wireless Access Points

Building Technology Classroom Technology Networking Hardware WAN/Internet

Oakham Center

• Replace Primary Domain Controller for Administration Domain (also functions as

document server for Central Office) and Secondary Domain Controller for QRSD WAN

• Refresh 3 Desktop Computers
• Refresh 2 Laptops

• Budgeted at $134,524 (3.75% increase)

Includes:

• Hardware in non teaching areas (Main Offices, Facilities, Hallways, Common Areas, Server

Rooms and Network Closets)

• Contracted services such as Student Information System (Aspen), Microsoft Licensing
• Supplies (Toner, Projector Bulbs, Miscellaneous Hardware) in non teaching areas
• Professional Development and Conferences for building staff
• Hardware maintenance for out of warranty parts and repairs

• Budgeted at $383,084 (11.2% increase)

Includes:

• Instructional Computer Refresh (Teacher and student)
• Increase in mobile computers (tablets, laptops)
• Instructional software and subscriptions such as Lynda.com, Discovery Education,

BrainPOP, Reading A-Z, Type to Learn, Edgenuity (Online Distance Learning)

• Instructional Supplies Specific to classroom (toner, projector bulbs, etc)
• Hardware maintenance for out of warranty parts and repairs

• Budgeted at $164,352 (2.7% increase)

Includes:

• Bandwidth/Wide Area Network is split amongst each school and Central Office at equal
• share. Total cost for 2016-2017 is $143,505 prior to E-Rate
• Networking Hardware (Switches, Ethernet cables, Wireless Access Points)

• Budgeted at $490,816 (1.3% increase)

Includes:

• Salaries and Stipends $335,406 (2% increase)
• Contracted Services $87,372 (.06% increase)
• Extension of Original Server Warranties
• Desktop Management Software/Antivirus Software
• Document Retention/Management Software
• Transportation Software
• Financial Management Software
• Email/Webpage Archiving and hosting
• Backup Software Licensing

• Budgeted at $490,816 (1.3% increase)

Includes (continued):

• District Wide Software $27,000 (15% increase)
• Atlas Curriculum Software
• Galileo Math Software
• Professional Development/Research Subscriptions
• Various facilities software (Time clocks, Hazmat)
• District Wide costs also include postage, projected hardware parts for repairs,

toner/supplies, conferences and Special Education hardware and software.

• Overall Budget: $1,172,776 (4.25% increase)