FY 2019 Budget Workshop Public Safety and Compliance May 22, 2018 - - PowerPoint PPT Presentation

FY 2019 Budget Workshop

Public Safety and Compliance

May 22, 2018

Public Safety and Compliance

• Office of Animal Services
• Whitney Boylston, Director
• Office of Emergency Management
• Tommy Carpenter, Director
• Office of Fire Rescue
• Jim Dickerson, Fire Chief
• Office of Public Safety Support
• Greg Holcomb, Director

Office of Animal Services

Whitney Boylston, Director

Outline

• Overview of Departments/Offices

– Office Overview – Organizational Chart – Overview of Individual Divisions/Offices

• Accomplishments
• Efficiencies
• Benchmarks (Marion, Orange, Alachua, Pasco, Sumter, Citrus)

– Proposed Division/Office Budget – Summary

Overview

Services include:

• Providing quality customer service to the public

assisting with finding lost pets, surrendering of animals or adopting a pet

• Providing exceptional care and compassion for

all animals brought into our “no-kill” shelter

• Providing professional services and education

to the public promoting responsible animal

• wnership
• Providing veterinary and rehabilitative care as

required

Organizational Chart

Office Director (1 FTE) Veterinarian (1 FTE) Veterinary Technician (2 FTEs) Shelter Supervisor (1 FTE) Lead Animal Care Technician (2 FTEs) Animal Care Technician (9 FTEs) (2 PTEs) Live Release Coordinator (1 FTE) Live Release Assistant (1 FTE) Office Associate III (1 FTE) Office Associate I (Reception) (4 FTEs)

Animal Services

(23 FTEs / 2 PTEs)

* 50 Active Volunteers

Accomplishments

Over 90% of animals saved through our “no-kill” program for 2017

FY 2018 to date (Oct. 2017 - March 2018)

• Adoptions up 94% over FY 2017
• Live release rate improved to 95.6% for cats

and dogs (up from 74.7%)

• Joined the Million Cat Challenge (Maddie’s Fund)

– LCAS is recognized as a top-performing shelter

• Now participating in “Shelter Animals Count”
• Participated in national adoption events:

– Clear the Shelters – Animal Planet’s Puppy Bowl

• Over 2,500 monthly animal shelter visitors

Accomplishments (cont’d)

• Implemented the Working Cat adoption program

successfully placing 136 “unadoptable” cats in FY 2017

• Offered training program for dogs adopted
• Improved safety with rabies inoculations and training

provided to all shelter staff

• Implemented a nationally recognized safety

assessment for dogs: Safety Assessment for Evaluating Rehoming

• Completed shelter improvements: floor renovation,

painting, reorganization, expanded cat housing

Accomplishments (cont’d)

Efficiencies

• Adjusted hours and days of operation to increase

accessibility

• Enhanced volunteer program resulting in increased

participation

• Enhanced foster program through online application

– 500 animals fostered (70% increase over FY 2017)

• Pet reunification program revised to expedite pets

returned to families

• Implementation of monitoring and reporting efficiencies

to improve overall operations

2,902 3,767 6,969 2,658 2,912 1,141 2,382 2,000 4,000 6,000 8,000 10,000 Lake Marion Orange Alachua Pasco Sumter Citrus

Total Intake of Dogs – FY 2017

11

Benchmarks

3,230 5,444 9,885 2,431 1,789 1,123 2,055 2,000 4,000 6,000 8,000 10,000 12,000 Lake Marion Orange Alachua Pasco Sumter Citrus

Total Intake of Cats – FY 2017

12

Benchmarks

Benchmarks

100 200 300 400 500 600 2016 2017 2018

Adoptions & Euthanasia 2016 – 2018 (calendar)

Adoptions Euthanasia

BCC Resumes Responsibility of Animal Shelter

Benchmarks

90% 45% 66% 82% 81% 65% 78% 0% 20% 40% 60% 80% 100% Lake * Marion Orange Alachua Pasco Sumter Citrus

Live Release – FY 2017

* Reflects January 2017 through October 2017 only

Benchmarks

5% 54% 29% 15% 15% 34% 20% 0% 20% 40% 60% 80% 100% Lake * Marion Orange Alachua Pasco Sumter Citrus

Percentage of Intake Resulting in Euthanasia – FY 2017

* Reflects January 2017 through October 2017 only

Fiscal Year-to-Date Comparison

2017-2018

Adoptions Euthanasia RTO Transfer Other

October 1 – March 31

2016-2017

Adoptions Euthanasia RTO Transfer Other LRR has been calculated = Live Outcome / Total Outcome

Live Release Rate = 74.7% Live Release Rate = 95.6%

Office of Animal Services

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services $1,049,832 $1,081,170 3% Operating Expenses $ 466,397 $ 361,444

• 22.5%

Capital Outlay $ 7,500 $0

• 100%

Grants & Aids $ 50,000 $ 50,000 0%

Total Expenditures

$1,573,729 $1,492,614

• 5.2%
• Funding Sources – General Fund 100%
• Highlights – PetData contract cancelled

Office of Emergency Management

Thomas Carpenter, Director

Outline

• Overview of Departments/Offices

– Office Overview – Organizational Chart – Overview of Individual Divisions/Offices

• Accomplishments
• Efficiencies
• Benchmarks (Osceola, Marion, Volusia, Polk, Seminole, Sumter)

– Proposed Division/Office Budget – Summary

Overview

Services include:

• Commands Lake County

Emergency Operations Center

• Maintains and updates Lake

County Preparedness Plans

• Oversees Lake County

Emergency Notification System

• Coordinates countywide training

and exercises

• Manages Special Needs Registry
• Reviews and approves Healthcare

Emergency Management Plans

• Processes and approves Lake

County special events

Organizational Chart

Office of Emergency Management Director (1 FTE) Operations Coordinator (1 FTE) Emergency Management Associate (1 FTE) Emergency Management Associate (1 FTE)

Emergency Management

(4 FTEs)

Accomplishments

• Managed Hurricane Irma response and

recovery

• Facilitated Public Assistance funding and

Hazard Mitigation grant funding from FEMA

• Activated 14 emergency shelters for the

Hurricane Irma response

• Sheltered 4,978 people and over 600 pets
• Provided over 45,000 sandbags through

public distribution points

Accomplishments (cont’d)

• Assisted Lake and Sumter Emergency Recovery (LASER) in managing:

– 375 total cases – Long-term recovery efforts for 48 homes (complete roof and interior rebuild) – Overall volunteer hours: 7,130 by 282 volunteers

• Coordinated FEMA Disaster Survivor Assistance Team (DSAT) response in Lake

County (Sept. 21 to Nov. 11) post-Irma impact:

– 20,298 homes assessed – 26,624 survivor interactions – 423 survivor registrations (under-insured or no insurance) – 267 businesses assessed

Efficiencies

• Coordinated with other agencies for assistance in

working as emergency shelter managers during Hurricane Irma

• Nine of the 14 Hurricane Irma emergency shelters

were pet friendly

• Coordinated with other agencies for staffing

leadership positions at the Emergency Operations Center

• Volunteers utilized from the Adopt an Emergency

Shelter Program in during Hurricane Irma

Efficiencies (cont’d)

• Florida’s Natural Growers facility (Umatilla) utilized

as the county’s Logistical Staging Area during Hurricane Irma

• Lake Yale Baptist Retreat utilized for host-

sheltering

• Former JC Penney store (Via Port mall) utilized for

Food for Florida program assisting over 24,000 residents in just five days

• Lake County Agriculture Extension Center and the

Highlander Hut (Clermont) utilized as FEMA Disaster Recovery Centers

Benchmarks

1,376 897 2,300 600 2,500 1,400 236 864 500 1,000 1,500 2,000 2,500 3,000

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Special Needs Population - 2017

Benchmarks

89 75 200 60 120 103 25 162 50 100 150 200 250 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Healthcare Facility Emergency Plan Annual Reviews – FY 2017

Benchmarks

$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000

Funding Composition – FY 2017

Grant General

Emergency Management Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services $ 300,443 $ 299,624

• 0.3%

Operating Expenses $ 87,592 $ 86,381

• 1.4%

Capital Outlay $0 $ 29,999 N/A Grants & Aids $ 75,000 $ 5,000

• 93%

Total Expenditures

$463,035 $421,004

• 9.1%
• Funding Sources – General Fund 53%, EMPA / EMPG Grant Funding 47%
• Highlights

– Capital expenditures include replacement vehicle – Funding decrease for Lake and Sumter Emergency Recovery (LASER)

Office of Fire Rescue

Jim Dickerson, Fire Chief

Outline

• Overview of Departments/Offices

– Office Overview – Organizational Chart – Overview of Individual Divisions/Offices

• Accomplishments
• Efficiencies
• Benchmarks (Osceola, Marion, Volusia, Polk, Seminole, Sumter)

– Proposed Division/Office Budget – Summary

Overview

Services include:

• Protection of life, property and environment by responding to calls for service for fire

suppression, emergency medical service, and other emergencies

• Countywide special operations: Special Operations Response Team (hazardous

materials and technical rescue), wildland fire suppression, rural search and rescue, venom response

• Regional services provided: Florida Taskforce 4, Local Emergency Plan Council,

Florida State Emergency Response Commission for regional hazardous materials response

• Community outreach programs: Smoke detector blitz, Fired-Up Reading, Automated

External Defibrillator, blood pressure/wellness checks, fire safety education, fire extinguisher training, pre-incident planning

Organizational Chart

Fire Rescue (219 FTEs / 2 PTEs)

Fire Chief (1FTE) Deputy Fire Chief (1 FTE) Administrative Support (4 FTEs/ 2PTEs) Operations Battalion Chiefs (7 FTEs) Captains (2 FTEs) Lieutenants (54 FTEs) Firefighters (150 FTEs)

Accomplishments

• Service levels upgraded from BLS to ALS at 2 fire stations

(Harbor Hills and Lady Lake)

• Construction of new fire station 14 (Altoona) completed
• Upgraded 3 Lifepak-12 cardiac monitors to

Lifepak-15s

• Upgraded 5 frontline apparatus with new

extrication tools

• Completed 1,448 hours of community
• utreach programs

Accomplishments (cont’d)

• Enhanced command and control by adding three operations Lieutenants
• Participated in four Keep Lake Beautiful neighborhood cleanups

– Bassville Park (2), Sorrento, and Umatilla

• Implemented Anti-Venom Program (Venom II)

– Partnership with Miami-Dade Fire Rescue and University of Florida

Efficiencies

• State of Florida EMS Matching Grant awarded to train and certify 18

employees as Paramedics (currently enrolled)

• Automatic Aid Agreement signed with the City of Mount Dora
• Reorganization of administrative personnel reduced costs while improving

efficiency

• Implementation of sick leave management policy

(resulting in a 5% reduction and overtime savings

• f $150,000)

24,133 79,568* 124,006* 27,618* 98,935* 42,004* 10,247 18,384 20,000 40,000 60,000 80,000 100,000 120,000 140,000 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Calls For Service - 2017

* Includes Fire-based ambulance transports

Benchmarks

25 24 41 15 46 19 8 18 5 10 15 20 25 30 35 40 45 50 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Number of Stations - 2017

Benchmarks

$0.99M $1.89M $3.76M $5.74M $0.98M $3.70M $1.11M $1.77M $0M $1M $2M $3M $4M $5M $6M $7M Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Funding per Fire Station – FY 2017

Benchmarks

Calculated as total budget divided by number of stations

$153 $166 $185 $387 $108 $215 $410 $224 $0 $100 $200 $300 $400 $500 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Cost per Capita – FY 2017

Benchmarks

Calculated as total budget divided by service population

2.8 6.9 8.9 7.3 4.3 8.1 3.5 3.1 0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Average Personnel per Fire Station Daily – FY 2017

Benchmarks

Office of Fire Rescue

Proposed Budget

REVENUE

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Fire Assessment $17,267,168 $17,612,511 2.0% Ad Valorem Tax (MSTU) $ 4,595,195 $ 4,837,263 5.3% Grants $ 1,054,779 $ 197,252

• 81.3%

Transfers $ 1,764,447 $ 1,911,173 8.3% Other $ 406,477 $ 315,450

• 22.4%

Beginning Fund Balance $ 1,791,594 $ 1,326,027

• 26.0%

Less 5% ($ 1,095,283) ($ 1,125,964) 2.8%

Total Expenditures

$25,784,377 $25,073,712

• 2.8%
• Funding Sources – Fire Assessment 70%, Fire MSTU 19%, All Others 11%
• Highlights – SAFER grant expiration

Office of Fire Rescue

Proposed Budget

EXPENDITURE

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services $19,712,363 $19,904,175 1.0% Operating Expenses $ 3,893,653 $ 3,833,832

• 1.5%

Capital Outlay $ 53,000 $ 1,615

• 97.0%

Transfers/Other $ 1,725,361 $ 1,639,079

• 5.0%

Reserves $ 400,000 $ 400,000 0%

Total Expenditures

$25,784,377 $25,778,701

• 0.02%
• Highlights

– Capital Outlay includes facility improvements (Station 20 - Dona Vista) and one command vehicle – Personal Services includes reclassifying three firefighters to lieutenants and upgrading 18 current employees to paramedic status

Fire Rescue Fund

$0 $5 $10 $15 $20 $25 $30 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Fire Assessment & MSTU

Revenues Expenditures Fund Balance

Millions

Fiscal Year

Office of Public Safety Support

Greg Holcomb, Director

Outline

• Overview of Departments/Offices

– Office Overview – Organizational Chart – Overview of Individual Divisions/Offices

• Accomplishments
• Efficiencies
• Benchmarks (Marion, Orange, Osceola, Polk, Seminole, Sumter,

Volusia) – Proposed Division/Office Budget – Summary

Overview

Services include:

• Oversight and management of Countywide Radio

System including tower sites, user repairs, radio programming, installation and maintenance

• Oversight and management of Countywide 9-1-1

services for six Public Safety Answering Point (PSAPs), Sheriff, Fire/Medical Dispatch, Eustis, Groveland, Leesburg, Mount Dora

• Provide 9-1-1 review and approval of site plans and

proposed development

• Facilitate standard 9-1-1 street naming, addressing and

inspections

Organizational Chart

Public Safety Support Director (1 FTE)

Radio System Coordinator (1 FTE) System Database Coordinator (1 FTE) Technologies System Analyst (1 FTE) Radio Services Technician (1 FTE) Communications Associate (1 FTE) Database 911 Specialist (1 FTE)

Public Safety Support

(7 FTEs)

Accomplishments

• Provided 24/7 logistics for ECOC operations through Hurricane Irma
• Awarded state grant for 9-1-1 recorder replacement ($135,000)
• Awarded state Next Generation and Text-to-9-1-1 Services Grants ($617,000)
• Improved network access/speed for fire stations and traffic operations
• Established physical Continuity of Operations Plan (COOP)

for six 9-1-1 Public Safety Answering Points (PSAPs) establishing back-up facilities, network, and equipment for unplanned evacuation

• Completed database application and services to facilitate

enhanced 9-1-1 addressing

Efficiencies

• Implemented radio inter-agency communications interlocal agreement with City of

Apopka enabling public safety enhancement by sharing tower resources and saving over $400,000

• Deployed database application for 9-1-1 reducing IT support costs,

ensuring network continuity and increased cellular 9-1-1 location accuracy capabilities

• Reorganization in preparation for the integration of Public Safety

Communications, Logistics and Technical Team for the Office of EMS

• Relocation of addressing to 9-1-1 improving efficiency and

resulting in a $56,000 savings to General Fund

Benchmarks

3,397 2,736 19,543 4,700 4,958 5,653 1,618 11,994

5,000 10,000 15,000 20,000 25,000

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Radio Users in Service – FY 2017

Benchmarks

227,150 234,546 269,122 416,697 209,698 59,292 349,267

100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

9-1-1 Calls for Service – FY 2017

1,327,818

Benchmarks

198,638 324,293 466,856 147,793 339,546 225,536 77,902 242,668

50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

9-1-1 Address Points Maintained – FY 2017

Public Safety Support

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services $ 434,410 $ 508,385 17% Operating Expenses $ 3,029,617 $ 3,222,930 6.4% Capital Outlay $ 436,784 $ 251,596

• 42.4%

Grants & Aids $ 218,506 $ 197,818

• 9.5%

Reserves $ 41,081 $0

• 100%

Total Expenditures

$4,160,398 $4,180,729 0.5%

• Funding Sources – General Fund 59.5%, E9-1-1 Fund 40.5%
• Highlights

– Personal Services increase due to relocation of Addressing functions to 9-1-1 resulting in a $56,000 savings to General Fund – Operating Expenses increased for necessary 9-1-1 support – Capital decreased due to budgetary constraints resulting in postponing of projects