FY 2019 Budget Workshop Office of Human Resources and Risk - - PowerPoint PPT Presentation

FY 2019 Budget Workshop

Office of Human Resources and Risk Management

June 5, 2018

Office of Human Resources & Risk Management Jim Kovacs, Director

Outline

• Overview of Office of Human Resources and Risk Management

– Organizational Chart – Overview of Individual Divisions/Offices

• Accomplishments
• Efficiencies
• Benchmarks (Alachua, Marion, Orange, Pasco, Polk, Sarasota, St.

Lucie) – Proposed Office Budget – Summary

County Manager Office of Human Resources & Risk Management Director (1 FTE) Human Resources Manager (1 FTE) Human Resources Specialist (1 FTE) Human Resources Technician (1 FTE) Office Associate III (Part-time employee) Financial Coordinator (1 FTE) Risk and Benefits Manager (1 FTE) Risk & Benefits Specialists (2 FTE)

Office of HR & Risk Management Organizational Chart

8 FTE

Office of HR & Risk Management Overview

The mission of the Office of Human Resources and Risk Management is to assist the County Commission through the development, implementation and facilitation of cost effective and efficient programs for managing County employees, employee benefits and loss control programs.

Office of HR & Risk Management Accomplishments

• Implementation of Merit Based Performance

Appraisal System

• Implementation of FY2018 Reorganization

Plan

Office of HR & Risk Management Accomplishments

Hiring and Volunteers

• Advertised and/or coordinated filling of 205 positions (new

hires and promotions) since June of 2017.

• Coordinated over 19,000 hours of volunteer service during

2017 for the Animal Shelter, Libraries, Probation, and the Agricultural Center.

Office of HR & Risk Management Accomplishments

Volunteer Susan Richter – Presented with Award for Volunteer Service at our Animal Shelter.

Office of HR & Risk Management Accomplishments

Conducted employee training on a variety of topics including:

– New Employee Orientation – Supervisory Skills Review – Supervising Successfully – Defensive Driving – CPR – Medicare, Estate Planning, Social Security

Office of HR & Risk Management Accomplishments

Conducted the following RFPs:

– Automated Employee Benefits System – Insurance Broker Services – Benefits Consultant Services – Flex Spending Account, COBRA, and Retiree Processing Services – Worker’s Compensation Third Party Administrative Services

Office of HR & Risk Management Efficiencies

• On-line reporting of volunteer hours improved

accuracy of hours reported

• Encouraged Health Center use and

coordinated over 875 HRA’s

Office of HR & Risk Management Benchmarks

812 803 1,498 7,248 2,194 1,819 836

• 1,000

2,000 3,000 4,000 5,000 6,000 7,000 8,000

Lake Alachua Marion Orange Pasco Polk

• St. Lucie

Total Full-Time Employees (FTEs) in Organization (FY2016)

Office of HR & Risk Management Benchmarks

2.51 3.12 4.33 5.66 4.42 2.81 2.86

• 1.00

2.00 3.00 4.00 5.00 6.00

Lake Alachua Marion Orange Pasco Polk

• St. Lucie

County FTEs per 1,000 Population (FY2016)

Office of HR & Risk Management Benchmarks

$58,772 $72,239 $53,481 Unavailable $59,382 $74,098 $55,077

$- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000

Lake Alachua Marion Orange Pasco Polk

• St. Lucie

Average Total Compensation per County FTE (FY2016)

Office of HR & Risk Management Benchmarks

6.65 10.95 8.83 7.19 18.73 Unavailable Unavailable

• 2.00

4.00 6.00 8.00 10.00 12.00 14.00 16.00 18.00 20.00

Lake Alachua Marion Orange Pasco Polk

• St. Lucie

New W/C Claims per 100 FTE (FY2016)

Office of HR & Risk Management

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services $ 680,853 $ 685,960 .75 % Operating Expenses $ 124,266 $ 118,019

• 5.03%

Total Expenditures

$ 805,119 $ 803,979

• .14 %
• Funding Sources – General Fund 100%

Property & Casualty

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Operating Expenses $ 3,603,909 $ 3,789,640 5.15 % Other Uses $ 162,579 $ 170,230 4.71% Reserves $ 119,715 $ 111,339

• 7 %

Total Expenditures

$ 3,886,203 $ 4,071,209 4.76 %

• Funding Sources – Internal Service Fund

Employee Group Benefits

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Operating Expenses $ 16,858,951 $ 17,108,521 1.48 % Other Uses $ 191,231 $ 199,228 4.18% Reserves $ 2,641,703 $ 2,491,734

• 5.68 %

Total Expenditures

$ 19,691,885 $ 19,799,483 .55 %

• Funding Sources – Internal Service Fund