FIVE STAR CHAPTER EXCELLENCE 2.0 From Good to Great Five Star - - PowerPoint PPT Presentation
FIVE STAR CHAPTER EXCELLENCE 2.0 From Good to Great Five Star Chapter Excellence 2.0 Agenda Five Star Chapter Excellence: The Vision Five Star Chapter Excellence 2.0: Whats New? Five Star Chapter Excellence: Next Steps and
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✪ Five Star Chapter Excellence: The Vision ✪ Five Star Chapter Excellence 2.0: What’s New? ✪ Five Star Chapter Excellence: Next Steps and Timeline ✪ Measuring What Matters: Areas of Chapter Excellence ✪ Celebrating Success: Awards and Recognition
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✪ Initiative was introduced in 2008 by our 21st National
✪ Two esteemed Five Star Chapters of Excellence to date –
✪ Five Star 2.0 focus on increasing our Chapter participation
✪ Five Star Chapter Excellence “Listening Session” – provided
✪ Keys to success remain unchanged – chapter vision,
MARJORIE MITCHELL SOUTHEASTERN REGION PAST REGIONAL DIRECTOR VALESKA BUIE CENTRAL REGION PAST NAT’L PROGRAM DIRECTOR IDA YOUNGE FAR WEST REGION
19TH NATIONAL PRESIDENT
GAIL COLES JOHNSON EASTERN REGION PAST NAT’L VICE PRESIDENT LESA RICE-JACKSON, CHAIR SOUTH CENTRAL REGION PAST REGIONAL DIRECTOR JACQUELINE MOORE BOWLES MID-WESTERN REGION
21TH NATIONAL PRESIDENT
PATRICIA PARR MID-ATLANTIC REGION PAST REGIONAL DIRECTOR KIMBERLEY WILL MID-WESTERN REGION PAST REGIONAL DIRECTOR
JOLI COOPER-NELSON NATIONAL PRESIDENT NEB LIAISON
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✪ Five Star Chapter Excellence 2.0 Update ✪ Five Star Chapter Excellence Module Mentor and
✪ Regional Five Star Champion and Chapter Liaison ✪ Five Star Chapter Excellence: Submission Evaluations ✪ Marion Stubbs Thomas Leadership Academy
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April – September 1, 2017 Review Five Star Chapter Excellence Guide. Complete Chapter “Indication of Interest” Survey. Establish Chapter Five Star 2.0 Committee. June – July 2017 Participate in Five Star 2.0 Q&A Sessions at Regional Mothers Conferences. (Hosted by Five Star Committee Member and/or NEB). August 2017 Five Star Chapter Excellence 2.0 Kick-off Webinar. September 2017 Begin to draft Five Star Chapter Action Plan,
requirements – Should include key areas of
Regional Committee member and/or Module Mentor.
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Participate in monthly Five Star 2.0 Informational / support webinars (National and Regional Webinars) March 2018 Participate in Five Star 2.0 submission review webinar. March 25-April 1, 2018 (Optional) Submit Draft 1 of Five Star 2.0 Document to your Regional Five Star Committee Chair – make adjustments based on feedback. April 22-April 29, 2018 (Optional) Submit Draft 2: Review of Adjustments and edits only to your Regional Five Star Committee Chair – make Rev. 2. adjustments based on feedback. June 11, 2018 (12:00 ET) Deadline for Final Submission.
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✪ Streamlined and Simplified Assessment Tools ✪ Standardized Evidence Performance Requirements ✪ Star Rating Includes Bonus Points and a Scoring Range ✪ Mentoring Support from Module Subject Matter Experts ✪ Regional Director’s Provide Letter of Support – Support
✪ Enhanced Five Star Chapter Awards and Recognition
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Regional Liaison
Module Evidence Requirements
Information and/or documents required to successfully complete the module. Primary contact and coordinator for Regional/National support.
Module SMEs
Primary contact and coordinator for Regional/National support.
Training Support
Regional resource to support Five Star regional training.
Bonus Questions
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✪ Membership full buy in ✪ Members have good communications and are fully engaged ✪ Chapter has a viable Five Star Committee ✪ Chapter has regional support ✪ Chapter starts early in the process and has relentless
✪ Chapter does not procrastinate and/or wait until the last
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We are excited that to date over 50% of the Chapters Nationwide have shown interest in participating in the FIVE STAR CHAPTER EXCELLENCE 2.0.
Chapters by Region # of Chapters Interest % Central 16 9 56% Eastern 57 31 54% Far West 28 15 54% Mid-Atlantic 29 12 41% Mid-Western 35 22 63% South Central 29 16 55% Southeastern 44 35 80% Total 238 140 59%
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Chapters must check yes to the below activities and be able to document and verify all information provided.
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Each Grade Group must have activities with an average of 50% attendance for the program year. (Between 5-7 Grade Group activities)
Module Evidence Requirements: Chapters provide sign in summary sheets. (Utilize Five Star Form)
2.
Each member has met or is on schedule to meet 1 in 4 Bylaw requirement during the Five Star evaluation period.
Module Evidence Requirements: Obtained from Chapter VP and verified by Chapter President.
3.
At least 25% of chapter teens are registered for the Regional Teen Conference.
Module Evidence Requirements: Regional Secretary provides total # of Teen Conference Registrants and cross reference with total # of Chapter Teen in MIS from HQ. (Average of 2016/17 and 2017/18 program year) (Utilize Five Star Form)
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Module Evidence Requirements: Chapter completes leadership assessment grid sheet validating membership leadership positions held. (Utilize Five Star Form)
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Module Evidence Requirements: Submit dated material (committee report, event program, or minutes) to show evidence of the membership assessment, sponsorship, and retention strategy.
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1.
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3.
Module Evidence Requirements: Submit copy of letter from NPD regarding the Chapter Program Handbook score.
4.
Module Evidence Requirements: Submit copy of email from headquarters verifying submission of Chapter articles for both Jack and Jill of America, Inc. publications.
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Module Evidence Requirements: Submit copy of spreadsheet listing each child/teen with grade group coordinator/lead teen sponsor signature indicating receipt of each child's and teens signed forms. (Utilize Five Star Form)
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Chapters must check yes to the below activities and be able to document and verify all information provided.
1.
Executive Board meetings are held prior to all general Mothers meetings and agendas and monthly Treasurer's Report distributed at both meetings.
Module Evidence Requirements: Include a copy of the chapter calendar highlighting dates of Executive Board and chapter meeting dates. Provide ONE (1) sample from each quarter for the program year(s), provide meeting agenda, meeting minutes and monthly Treasurer's Report.
2.
Chapter ceremonies are held according to Jack and Jill of America,
Module Evidence Requirements: Highlight Jack and Jill of America, Inc. ceremonies held during program year(s) and provide 2-3 photographs (after formal ceremony) confirming appropriate ceremonial set up and proper attire of attendees.
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3.
✪ Supporting additional details - Include a copy of
✪ ONE (1) sample from each quarter for the program year(s)
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4.
Module Evidence Requirements: Include a letter of notification from Regional Director, which also includes a statement of chapter support.
5.
Module Evidence Requirements: Future Host: Include a copy of the Regional or National notification of hosting responsibilities or Time and Place Committee Report. Past Host: Actual event program or screenshot/picture
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Chapters must check yes to the below activities and be able to document and verify all information provided.
1.
Chapter utilizes Right Networks as the platform for hosting QuickBooks.
Module Evidence Requirements: Confirmation provided by Headquarters Financial
2.
Chapter submits all Jack and Jill of America, Inc. Financial Reports accurate and on time:
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New Member Report and Fees submitted by May 31st (2017 or 2018)
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End of the Year reports and fees submitted by June 30th (2017)
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Per capita tax report and fess submitted by September 30th (2017)
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Foundation Contributions submitted to Regional Treasurer by May 15th (2018) Module Evidence Requirements: Confirmation provided by Headquarters Financial
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3.
Module Evidence Requirements: Confirmation provided by Headquarters Financial Team. (Utilize Five Star Form – For HQ Internal Use Only)
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Module Evidence Requirements: Chapter Treasurer must provide proof of two accounts (cancelled checks or bank statements).
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Module Evidence Requirements: Chapter summary excel spreadsheet of successful completion of online survey.
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1.
Module Evidence Requirements: Provide committee/chair listing from program handbook or meeting minutes listing the Foundation Chair.
2.
Module Evidence Requirements: Provide a program, event flyer, email, activity report or minutes of the event held for each chapter grade group service project. (Include no more than ONE photo per grade group activity as added evidence. Include a caption including date/title
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3.
Each Grade Group community service activity meets defined goals and objectives. (Can include chapter-wide community service project)
Module Evidence Requirements: Provide an evaluation report or the activity report which includes an evaluation from each chapter grade level event showing the goals of the community service activity was met. Please ensure lessons learned are included.
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Chapter financially supports Jack and Jill of America Foundation.
Module Evidence Requirements: Include a copy of the check to Jack and Jill of America Foundation.
5.
Chapter teens financially supports Jack and Jill of America Foundation.
Module Evidence Requirements: Include a copy of the check to Jack and Jill of America Foundation.
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1.
Chapter applies for Jack and Jill of America Foundation grant.
Bonus Evidence Requirements: Chapter must provide letter from Jack and Jill of America Foundation confirming grant application submission.
2.
Chapter has an active Father's Auxiliary Group.
Bonus Evidence Requirements: Chapter must provide a Father’s Auxiliary roster and calendar/listing of Fathers' Auxiliary activities. You may also submit 1-2 photos (maximum) highlighting the Fathers' Auxiliary activities included on the calendar.
3.
At least 25% of the children are registered for Children's Cluster.
Bonus Evidence Requirements: Chapter secretary provides total # of Children's Cluster Registrants and cross references with total # of chapter children in MIS. (Average of 2016-2017 and 2017-2018). (Utilize Five Star Form)
4.
Chapter had representation at On the Hill Legislative Summit.
Bonus Evidence Requirements: National Headquarters to confirm attendance. (Utilize
Five Star Form)
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possible points per Module.
Five Star Chapter Excellence Recognition given that the appropriate scoring is achieved in each module.
2.0 Recognition.
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Gold Pin for all Five Star Chapter Excellence members
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Special seating for Five Star Chapter Excellence members at Regional and National events for two program years.
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Chapter name will be added to Five Star Chapter Excellence plaque to be housed at National HQ.
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Five Star Chapters will be highlighted on national website and in select Jack and Jill of America, Inc. publications.
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Five Star Chapters will be invited to host a minimum of one mentoring activity on achieving Five Star Chapter Excellence.
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Five Star Chapter Excellence designation is valid for two (2) program years.
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Special recognition from the National President.
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