Festival Overview What is the Sea Festival of Trees? Annual - - PowerPoint PPT Presentation
Festival Overview What is the Sea Festival of Trees? Annual holiday fundraiser Features wonderland of 150 sparkling trees Trees are decorated and donated by businesses, organizations + individuals 25,000+ attendees Proceeds
What is the Sea Festival of Trees?
businesses, organizations + individuals
Partnership’s Campaign to Bring Back the Historic Salisbury Beach Carousel.
Location, Dates, Admission, Info
Center, 2nd floor, Salisbury Beach, MA
Sunday, Dec 2
$7 Admission includes:
(weekends)
Visit with Santa
Atlantic Ballroom, 2nd floor
reindeer + trees + photos
mail a letter to Santa throughout festival
Seaside Ice
Grandview Hall, 2nd level
December to late February for skating on weekends, during school vacation week and for private parties. $5 fee.
Giant Gingerbread House
Seaglass Restaurant Lobby
located in lobby, visitors see upon exit
Shalkoski, Seaglass Restaurant Manager and skilled cake designer
Factory Village made with gingerbread & candy decor
Festival Food & Drinks
Blue Sky Lounge, 2nd Floor:
w/ Whipped Cream
Bites, Chips & Cheese Sauce, Soup
Other Dining & Shopping Options
Events + Shows + Private Celebrations
Tree Lighting, Live Music $25pp
Events + Shows + Private Celebrations
Special Events and Private Celebrations
residents + students. Complimentary cookie voucher.
Events + Shows
demos, passed hors d’oeuvres. $45pp
Interlocks Salon & Spa, Flowers By Marianne and more, 20% off at By the Sea Gift Shop + door prizes
Events + Shows + Private Celebrations
On-Site Festival Staff
Raffle Cash Box /Change/Cash Pulls Stacy Kelley Michelle McDougall Liz Dube Amanda Graham Jess Kelley Concession (Food & Beverage) James Songer Ally Amorello Jess Kelley Liz Dube Gift Shop Manager Sue Sirois Michelle McDougall Box Office/Admissions Reggie Lockwood
Festival Committee
Volunteer Positions
Volunteer Positions
Admissions Support
Peak Hours/as needed:
Collect $7 admission fee from each visitor
Make accurate change Manage and keep cash drawer neat Place hand stamp on each visitor’s hand
as they pay entry fee
Provide Program Book Answer questions Direct visitors to entrance and raffle sales
Volunteer Positions
Festival Greeter
Staff Information Desk or 2nd floor entrance, guide
guests and answer questions.
Direct guests to enter Festival by going up the stairs or
elevator from Blue Ocean Music Hall or in proper door
Hand out scavenger hunt + informational brochures Maintain a friendly, helpful customer service attitude Be knowledgeable about all aspects of festival Receive and store lost and found items
Volunteer Positions
Raffle Ticket Sales
Instruct visitor on how to fill-out raffle
ticket form
IMPT! Tell buyer to list a phone number
where they can be reached on Sunday evening December 2nd between 5-9pm
Check card to be sure all info is legible
and complete
Ask how many sheets of raffle tickets
buyer would like to purchase
Each sheet has 25 tickets for $5
continued...
Volunteer Positions
Raffle Ticket Sales
Charge buyer correct amount, $5 per
sheet of tickets
Before handing buyer the raffle ticket
sheets, tear off the top left corner ticket and staple to Raffle Ticket Form
Tell buyer to keep the larger bottom left
claim ticket. THEY NEED THIS TICKET IF THEY WIN A TREE.
Explain to buyers that they can place
each individual ticket in a tree of their choice for a chance to win that tree.
Volunteer Position
Showcase Raffle Ticket Sales
► Separate raffle for trees with prizes
valued at $1,000 or more
► Buyers DO NOT fill out Raffle Ticket Form. ► Showcase Raffle tickets are RED. ► Price is $5 each or 5 for $20 ► Buyers need to print Name, Email and
Phone clearly
► Place stub with info in any of the
SHOWCASE RAFFLE dispensers; keep
► White raffle tickets are not eligible for
these trees or prizes!
Volunteer Position
Santa Helper
Santa as needed.
visit Santa.
replenished with Santa letters/pencils.
Volunteer Attire
provided day of.
Volunteer Do’s & Don’ts
► Keep money neat, but please DO
NOT count money.
► Pick up tickets on the floor, but DO
NOT put tickets in raffle ticket holders.
► Other than bottled water, please DO
NOT have alcoholic/non alcoholic beverages or snacks on the table where you are volunteering.
Volunteer Parking & Arrival
to your scheduled shift.
door on a first-come, first-served basis. Attendant will have a list of each day’s volunteers.
base of stairs to gain admission.
Volunteer Arrival
receive any updates on Festival activities.
around your neck.
Volunteers—Communication!
► Illness or Family Emergency?
Festival Closure Due to Snow
closed due to weather.
during a snowstorm, please let us know.
What’s Where
1st Floor
E = Emergency Exits R = Restrooms
E E E R R R E E
Stage
Bar Bar By the Sea Gifts Seaglass Festival Entrance Gingerbread House Info
Food Concession
What’s Where
2nd Floor
E = Emergency Exits R = Restrooms V= Volunteer Room
E E
E
R V
Atlantic Ballroom Showcase Raffle Seaside Ice Raffle Tickets Blue Sky Lounge Grandview Hall Elsa Area
E
Skate Rental Santa Area Christmas the Beach Art+Grinch Photo Spot
3 ATMs on site
Raffle Tickets
What To Do in an Emergency
Medical Emergency:
Remain calm. Call 911 from your phone.
Our address is 4 Oceanfront North, Salisbury Local Emergency Numbers:
Salisbury Police Dept – 978-462-9333 Salisbury Fire Dept – 978-462-2411
Notify a Festival Manager. Do not move victim. Only administer CPR if you are certified. NOTE: A defibrillator is located on the 1st level,
bottom of stairs in lobby.
What To Do in an Emergency
Fire Alarm Sounds
Remain calm. All visitors must be evacuated. No
emergency, laws require a complete evacuation of the building.
Encourage guests to walk, do not run. Guide guests to nearest emergency exits. 1st floor – 5 emergency exit doors 2nd floor – 3 emergency exit doors + stairs
Elevator will not operate during fire alarm
What To Do in an Emergency
Fire Alarm (continued)
Continue to remain calm. Guide or tell guests to proceed down the front
building stairs to the parking lot on outside of
Guests will be allowed back inside the
building once the Salisbury Fire Department has checked the premises.
What To Do in an Emergency
Lost Child
Smile. Ask child’s name. Tell them you will get help. Remain calm.
If with the child:
Stay with the child. Remain at raffle table closest to where you
found the lost child or the child found you.
Ask a fellow volunteer to find a manager.
If with parent:
Notify or direct parent to a manager.
NOTE: Managers have radios and will alert
security and other staff near exits.
What To Do in an Emergency
Suspicious Activity or Package
Remain calm.
If you suspect or witness fowl play, theft,
deliberate damage to a tree or the facility, notify a manager.
Write down a description of the individual. Do not handle a situation on your own.
Managers and security personnel are trained to handle incidents.
15 Day Event 25K Visitors $130K in Donations 2018 Event Beneficiary
We make a living by what we get, We make a life by what we give. Winston Churchill