SLIDE 1 EXPLORING TITLE IV E AS
Nicol Nicole Y Young ung
Optimal
EXPLORING TITLE IV-E AS A FUNDING SOURCE FOR
Optimal Solutions Consulting
TRIPLE P TRAININGS
Ma Maya Stuar Stuart
First 5 M d i Mendocino County
Car Carol Caldw Caldwell- Ew Ewar art
First 5 Sonoma County
SLIDE 2
HO HOW MANY W MANY OF Y OF YOU
A f C lif i ?
HO HOW MANY W MANY OF Y OF YOU…. ….
Are from California? Are from another state? Are from outside the United States?
SLIDE 3 HO HOW MANY W MANY OF Y OF YOU
W k f fit
HO HOW MANY W MANY OF Y OF YOU…. ….
Work for a nonprofit or non- governmental agency?
Work for a government agency? g g y
Work for another type of organization? Work for another type of organization?
SLIDE 4
HO HOW MANY W MANY OF Y OF YOU
P i P id T i l P i ?
HO HOW MANY W MANY OF Y OF YOU…. ….
Pro rovid ide Triple P services? Plan and/or coordinat Plan and/or coordinate Triple P trainings and services? Fu Fund Triple P trainings and services? p g
SLIDE 5
HO HOW MANY W MANY OF Y OF YOU
A f ili ith Titl IV E?
HO HOW MANY W MANY OF Y OF YOU…. ….
Are familiar with Title IV-E? Know the Child Welfare director in your county? Are someone the Child Welfare director would call if s/he needed input or a strategic partner? g p
SLIDE 6 WORKSHOP A RKSHOP AGEND ENDA
Context for Title IV E & Triple P Training
WORKSHOP A RKSHOP AGEND ENDA
Context for Title IV-E & Triple P Training Toolkit Overview of Title IV E & How It Relates Overview of Title IV-E & How It Relates to Triple P Trainings Ti f P i g Titl IV E T i i g Tips for Pursuing Title IV-E Training Funds
M d i & S C ti
- Mendocino & Sonoma Counties
Discussion; Q & A
SLIDE 7
CONTEXT F CONTEXT FOR THE T R THE TOOLKIT OOLKIT
Sustainability is key issue
CONTEXT F CONTEXT FOR THE T R THE TOOLKIT OOLKIT
Sustainability is key issue Toolkit developed at the request of Triple P America request of Triple P America Based on federal and state (California) regulations ( ) g and experiences of three CA counties Written primarily for California, but applicable t th r t t to other states
SLIDE 8
TODAY’S WORKSHOP
Will Will Will not Will not
TODAY S WORKSHOP
Will Will… Help you understand the process for Will not Will not… Guarantee success in accessing Title IV the process for accessing Title IV-E reimbursements for in accessing Title IV- E training reimbursements for Triple P trainings Help you identify Triple P trainings p y y next steps in your community
SLIDE 9
OVER ERVIEW OF TITLE IV VIEW OF TITLE IV-E
Federal Social Security Act
OVER ERVIEW OF TITLE IV VIEW OF TITLE IV E
Federal Social Security Act Purpose: Purpose: partially offset costs of providing foster costs of providing foster care and adoption assistance to children who meet certain eligibility requirements for federal aid aid Partial reimbursement = Federal Financial deral Financial Participation (FFP) icipation (FFP)
SLIDE 10
FEDERAL FEDERAL-ST STATE-COUNT COUNTY R ROLES LES
F d l bli h Ti l IV E l i
FEDERAL FEDERAL ST STATE COUNT COUNTY R ROLES LES
Federal government establishes Title IV-E regulations and reimburses states for eligible expenses State government issues Title IV-E regulations to counties and reimburses county welfare agencies for eligible expenses County welfare agencies administer local Title IV-E programs and request reimbursement for eligible expenses from the state
SLIDE 11
CATEGORIES OF TITLE IV TEGORIES OF TITLE IV-E FUNDS E FUNDS
M i t M i t f t d d ti
CATEGORIES OF TITLE IV TEGORIES OF TITLE IV E FUNDS E FUNDS
Maintenance enance: foster care and adoption assistance (daily care and supervision) Adm Administratio nistration: activities related to the proper and efficient administration of the state’s Title IV-E program. Tr Training: short- and long-term training g g g in support of the Title IV-E program.
SLIDE 12
TITLE IV TITLE IV-E E TRAINING: TRAINING: WHO IS ELIGIBLE? WHO IS ELIGIBLE?
Current or prospective
TITLE IV TITLE IV E E TRAINING: TRAINING: WHO IS ELIGIBLE? WHO IS ELIGIBLE?
Current or prospective staff in county welfare departments Current or prospective foster or adoptive parents R l ti g di Relative guardians State-licensed or State- approved child welfare approved child welfare agencies providing services
SLIDE 13
TITLE IV TITLE IV-E E TRAINING: TRAINING: WHO IS ELIGIBLE? WHO IS ELIGIBLE?
St ff f b d gl t t
TITLE IV TITLE IV E E TRAINING: TRAINING: WHO IS ELIGIBLE? WHO IS ELIGIBLE?
Staff of abuse and neglect courts Agency [child welfare] attorneys Attorneys representing children or parents p Guardians ad litem; and Court appointed special advocates Court-appointed special advocates (CASAs) representing children in di g f h t proceedings of such courts.
SLIDE 14 STATE-LICENSED OR STATE-APPROVED
C lif lif i “ all entities and
CHILD WELFARE AGENCIES
Calif liforn
a: “…all entities and
- rganizations, including county welfare
d t t th t di tl g g i departments, that directly engage in the development and/or i l t ti f th l f implementation of the case plan for current foster and adoptive children who receive Title IV-E assistance.
SLIDE 15 STATE-LICENSED OR STATE-APPROVED CHILD
Parent/Family Support partner Providers of visitation services
WELFARE AGENCIES IN CALIFORNIA
Parent/Family Support partner individuals or organizations Providers of visitation services Faith-based community Providers of domestic violence
and child abuse services Extended family members, caregivers, and non-caregivers Regional Center staff, licensed medical staff, providers of g , g , p mental health services, educational providers and advocates advocates Tribal ICWA workers without a Title IV-E plan Licensed counselors Licensed child care providers CalWORKs Linkages staff
SLIDE 16 TITLE TITLE IV IV-E AND TRIPLE P TRAININGS
IN CALIF IN CALIFORNIA RNIA
Triple P trainings in le levels 2, 3 ls 2, 3 and 4 and 4 are eligible for Title IV-E Triple P trainings related to le levels 1 ls 1 and and 5 NOT ligibl f g training funds
ability to provide
5 are NOT eligible for Title IV-E training funds
y p support and assistance to foster and adopted chil children, d hild li i ith
funds
L5 trainings focus on enhancing parents’ and children living with relative guardians. mental health
SLIDE 17 TITLE IV TITLE IV-E E REIMBURSEMENT REIMBURSEMENT TITLE IV TITLE IV E E REIMBURSEMENT REIMBURSEMENT
County’s County’s Match Match County’s County’s Match Match C ’ C ’ C ’ C ’ Match Match Match Match Fe Federal Financial Financial Fe Federal Financial Financial County
Non-F Non-Federal deral Discount Discount Rat Rate County
Non-F Non-Federal deral Discount Discount Rat Rate Participation icipation (FFP) (FFP) Participation icipation (FFP) (FFP) Rat Rate Rat Rate
SLIDE 18 FEDERAL FINANCIAL FEDERAL FINANCIAL PARTICIP RTICIPATION ION RA RATE TE (FFP) (FFP)
Enhanced FFP: 75% of Enhanced FFP: 75% of direct training costs direct training costs Develop, coordinate, implement Title IV-E eligible trainings
- Training fees
- Training coordinator
g
supplies
SLIDE 19 FEDERAL FINANCIAL FEDERAL FINANCIAL PARTICIP RTICIPATION ION RA RATE TE (FFP) (FFP)
Admin FFP: 50% of Admin FFP: 50% of indirect training costs indirect training costs
Administer or support the Title IV-E training g program
g y
payments
SLIDE 20 NON NON-FEDERAL DISCOUNT FEDERAL DISCOUNT RA RATE TE
A t f t f i g hild
NON NON FEDERAL DISCOUNT FEDERAL DISCOUNT RA RATE TE
Accounts for costs of serving children who are not not eligible for federal aid Title IV-E Penetration Rate: Average percentage of Title IV-E-eligible children served by the county welfare agency each federal quarter.
- Different in each county, changes each quarter
- If PR = 70%, NFDR = 30%
- If PR = 84%; NFDR = 16%
SLIDE 21
CALCULATING TITLE IV-E REIMBURSEMENT
Direct Direct County County’s s Direct Direct Cost of Cost of Tr Training X FFP FFP Rat Rate X County County s s Pe Penetration Rat Rate = Title IV itle IV-E E Reimbur imbursement ement $25,000 X 75% X 70% = $13,125
SLIDE 22 MA MATCH REQUIREMENT H REQUIREMENT
Public non federal funds
MA MATCH REQUIREMENT H REQUIREMENT
Public, non-federal funds that are cash outlays
First 5s, Accredited educational institutions
In-kind contributions are are no not considered matching funds F d d t h Funds used as a match cannot be used to match another Federal program another Federal program
SLIDE 23 CALCULATING MATCH REQUIREMENT CALCULATING MATCH REQUIREMENT
Cost of Cost of Tr Training
Title IV-E
Reimbur imbursement ement = Required equired Match Match $25,000
= $11,875 $ , $ , $ ,
SLIDE 24 RECOMMENDED STEPS RECOMMENDED STEPS
1 F t hi ith t ’
RECOMMENDED STEPS RECOMMENDED STEPS
- 1. Form a partnership with your county’s
child welfare department
- 2. Develop a training plan
- Triple P trainings (Levels 2, 3, 4 only)
p g ( , , y)
- Title IV-E eligible training audience
- Training budget (direct + indirect)
- Training budget (direct + indirect)
- Source of matching funds
SLIDE 25
BUDGET W BUDGET WORKSHEET RKSHEET: TRAININGS : TRAININGS BUDGET W BUDGET WORKSHEET RKSHEET: TRAININGS : TRAININGS
SLIDE 26
BUDGET W BUDGET WORKSHEET RKSHEET: TRAININGS : TRAININGS BUDGET W BUDGET WORKSHEET RKSHEET: TRAININGS : TRAININGS
SLIDE 27
BUDGET W BUDGET WORKSHEET RKSHEET: : SUMMAR SUMMARY BUDGET W BUDGET WORKSHEET RKSHEET: : SUMMAR SUMMARY
SLIDE 28 OPTIONS F OPTIONS FOR EST R ESTABLISHING CONTRA BLISHING CONTRACT CTS OPTIONS F OPTIONS FOR EST R ESTABLISHING CONTRA BLISHING CONTRACT CTS
Det Determine whether the county welfare agency will: rmine whether the county welfare agency will:
Coordinate the Title Contract with another IV-E Triple P trainings and i t i ll i d entity to perform the coordination and d k i g maintain all required documentation
record-keeping functions
Accredited educational
department Accredited educational institution First 5
SLIDE 29
READY SET GO!
E t bli h t t f di ti d
READY, SET, GO!
Establish contracts for coordination and provision of Triple P trainings. Implement trainings and maintain required documentation. Pay for training costs upfront. Submit invoices for reimbursement.
SLIDE 30
MAINT MAINTAIN DOCUMENT IN DOCUMENTATION TION
S d i ti f t i i g
MAINT MAINTAIN DOCUMENT IN DOCUMENTATION TION
Summary or description of training Resume and credentials of trainer Training participants’ eligibility for Title IV E training Title IV-E training Training sign-in sheets Invoices and receipts for direct & indirect training expenses indirect training expenses
SLIDE 31 TITLE TITLE IV IV-E & TRIPLE P IN MENDOCINO
- E & TRIPLE P IN MENDOCINO
COUNT COUNTY
PARTNERSHIP: RTNERSHIP: PARTNERSHIP: RTNERSHIP: F5 Mendocino County (F5MC) & Health & Human Services Agency (HHSA) CONTRA CONTRACT 1: CT 1: Between HHSA & Chabot-Las Positas Community College District (C-LP) as “Administrating Contract Holder” CONTRA CONTRACT 2: CT 2: Between C-LP & First 5 Mendocino County (F5MC) as Training Coordinator CONTRA CONTRACT 3: CT 3: Between F5MC & Triple P America as Training Provider p g
SLIDE 32 TITLE TITLE IV IV-E & TRIPLE P IN SONOMA
COUNT COUNTY
PA PARTNERSHIP PA PARTNERSHIP: F5 Sonoma County (F5SC) & Health & Human Services Agency (HHSA) CONTRA CONTRACT 1: CT 1: B t HHSA & F5SC “Ad i i t ti g Between HHSA & F5SC as “Administrating Contract Holder” + Training Coordinator CONTRA CONTRACT 2: CT 2: Between F5SC & Triple P America as Training Provider Training Provider
SLIDE 33
TIPS TIPS FOR GOING F R GOING FORWARD IN CA ARD IN CA
Educate your partners
TIPS TIPS FOR GOING F R GOING FORWARD IN CA ARD IN CA
Educate your partners Find a high-level, influential advocate M t l d ft ith t ff h ill Meet early and often with any staff who will be involved in submitting Title IV-E claims. Develop a training plan and budget Develop a training plan and budget Identify source(s) of matching funds St t ll g t i i g i k Start small…one agency, one training is ok Expect the process to take time (12-18 months) months)
SLIDE 34
TIPS F TIPS FOR O R OTHER HER ST STATES ES
Id tif th t t g ibl
TIPS F TIPS FOR O R OTHER HER ST STATES ES
Identify the state agency responsible for administering the Title IV-E plan Learn about state-specific regulations for administering the Title IV-E program, including county welfare agencies’ role in maintenance, administration and training
SLIDE 35 TITLE TITLE IV IV-E W E WAIVER IVER Allows more flexible use of Title IV E TITLE TITLE IV IV E W E WAIVER IVER Allows more flexible use of Title IV-E funds to test new service delivery and financing approaches to improve financing approaches to improve
- utcomes for children and families
involved in the child welfare system. y
- Prevent removal; Reunification with family
- Evidence-based (Triple P)
Evidence based (Triple P)
DHHS’ Information Memorandum:
http://www.acf.hhs.gov/sites/default/files/cb/im1205.pdf p // g / / / / / p
SLIDE 36
DISCUSSION DISCUSSION DISCUSSION DISCUSSION
Does anyone else have experience with have experience with Title IV-E and Triple P trainings in their trainings in their communities?
SLIDE 37
DISCUSSION DISCUSSION DISCUSSION DISCUSSION
Who are your Who are your partners in your Triple P Triple P implementation?
SLIDE 38
DISCUSSION DISCUSSION DISCUSSION DISCUSSION
Which partners Which partners are your potential Title potential Title IV-E training “champions”? “champions”?
SLIDE 39
DISCUSSION DISCUSSION DISCUSSION DISCUSSION
What resistance or challenges do you anticipate regarding accessing Title IV-E training funds?
SLIDE 40
TECHNICAL ASSIST TECHNICAL ASSISTANCE ANCE
C t t T i l P A i t i
TECHNICAL ASSIST TECHNICAL ASSISTANCE ANCE
Contact Triple P America to receive e- copy of Toolkit & budget planning k h t worksheet Contact a community college (e.g. Chabot) Contract with a consultant to receive assistance (see handout)
SLIDE 41 CONT CONTACTS
To request: request: Con Contact act:
CONT CONTACTS
To request: request: Con Contact act:
An e-copy of the Toolkit, including the Budget Planning Worksheet Randy Ahn, Director of West Coast Dissemination Triple P America randy@triplep.net Assistance with utilizing the Toolkit and Budget Planning Worksheet Nicole Young Optimal Solutions Consulting nicole@opti-solutions.com Maya Stuart, Program Manager First 5 Mendocino County - Raise & Shine questions@raiseandshine.org Assistance with understanding Title IV-E Julia Dozier District Executive Director of Economic Assistance with understanding Title IV-E training regulations and/or establishing a Title IV-E training contract with an educational institution Julia Dozier, District Executive Director of Economic Development & Contract Education Chabot-Las Positas Community College District JDozier@clpccd.org
