Department of Accounting and General Services (DAGS) A Service - - PowerPoint PPT Presentation
Department of Accounting and General Services (DAGS) A Service Organization State of Hawaii Hawaii Modernization Initiatives Department of Accounting and General S ervices S tate of Hawaii Wednesday, S eptember 4, 2019 Overarching
Wednesday, S eptember 4, 2019
Department of Accounting and General S ervices S tate of Hawaii
S
Foster Teamwork and Communication Encourage Collaboration Define Accountability and S
Department of Accounting and General S ervices (DAGS ), established under Hawaii Revised S tatutes (HRS ) §26-6, is headed by the S tate Comptroller. The Department is responsible for managing and supervising a wide range of S tate programs and activities, which include:
The S tate’s centralized accounting and auditing system
Archives, records management, and centralized records storage of the S tate except the Judiciary
Annual and periodic audit of departments and agencies
S tatewide risk management services
Informational technology and communications systems services to the Executive Branch
Maintenance and operations of state buildings and agencies
Parking and automotive management
Maintenance of central mail and messenger service for state government
Maintenance of the S tate’s data center, intranet, and microwave radio systems
S urvey of state lands
Planning, designing, engineering, and construction of public works proj ects
Administering centralized office leasing services
DAGS is comprised of three staff offices, three district offices, eight divisions including the Office of Enterprise Technology S ervices, and twelve administratively-attached agencies
Office of the Comptroller Administrative Services Office Personnel Office Systems and Procedures Office Hawaii District Office Kauai District Office Maui District Office Accounting Division Archives Division Audit Division Automotive Management Division Central Services Division Land Survey Division Public Works Division Office of Enterprise Technology Services Access Hawaii Committee Campaign Spending Commission Office of Elections Enhanced 911 Board Office of Information Practices Information Privacy and Security Council King Kamehameha Celebration Commission Procurement Policy Board Stadium Authority State Foundation on Culture and the Arts State Procurement Office
CIO reports directly to the Governor
Mission (continued): Effective, Efficient, and Open Government
Restore the public’s trust in government by committing to reforms that increase resources, increase efficiency, reduce waste, and improve transparency and accountability.
Energy
Ensure a 100 percent renewable energy future in which we work together as a state, focusing on making solar and other technologies available for all.
Technology Modernization
Automate and integrate communications throughout Government through the use of technology and simplify processes to create a better customer experience.
Technology will create new opportunities to make our lives better.
But it will also “undo” things that may alter our way of life or the survival of traditional lines.
Blockbuster and Netflix Kodak and the “Digital Camera” Invention of the TV created “ Bench S
eats” in cars
TVs went into living rooms Drive-in theatres gained popularity Cars had bucket seats as their front seats Automobile manufacturers saw the need and created bench seats as front seats
Mobile revolution
Phone, wearables Wireless Anyplace, Anytime, Anywhere
Develop and maintain the S
Verify expenditures before making payments Record and report on the S
S
In 2015, ETS
received approval to offer a hosted/ managed solution for Payroll Processing.
The S
tate processes and issues payroll under a single federal identification number, covering 60,000 to 70,000 employees paid twice a month.
S
tate of Hawaii organizational structure for Payroll processing is now centralized.
Phase II of the Hawaii Modernization Proj ect has commenced which will
automate and integrate the time and attendance function across the same
S
tate of Hawaii has multiple human resources systems of record across various j urisdictions and agencies. HR operations are decentralized.
Minimize unnecessary customization to manage cost and ensure long-
term supportability.
Enable consistent adoption and application of policies and procedures across S
tate departments
Provide for ongoing training and knowledge transfer
Align and build modern industry best practices.
Establish core functionality
Improve and standardize processes to maximize efficiency and
effectiveness and reduce risk.
Improve payroll processes, timeliness, consistency and accuracy of payroll
generations and reporting
Phase I
Replacement of a 50 year old mainframe payroll system that produces payroll for 67,000 employee statewide.
Inclusion of the three branches of government – executive, legislative, j udicial – plus the Office of Hawaiian Affairs.
Integration with 8 HR systems of records, pension system, multiple benefit systems, legacy financial system and public sector unions.
Employee self-service features: ACH direct deposit, pay statements, electronic W2s, home address changes, and emergency contacts.
Chosen application was Oracle PeopleS
Completed on time and on budget: 2 years and 2 months, $17.5M.
Phase II = Time & Attendance Module –Target S tart – July 2019
Planning Design/ Build Test Deployment Group 1 Deployment Group 2
Jan 2018 Apr il/ May 2018 July/ Aug 2018
General Services
Human Resources Development
Branch Agencies including Hawaii State Public Library System
Corporation
Affairs
De plo yme nt Gro up 3
and designated Charter Schools
De c / Jan 2019
Completed Completed
Oc t 2016 F e b 2017
The Central S ervices Division plans, coordinates, organizes, directs and controls a variety of services which include:
Maintenance and repair of 164 statewide facilities including libraries,
health centers and S tate buildings in the Downtown Honolulu civic center area.
Mail and messenger services. Custodial services in 68 public facilities covering an area of 2.2 million
square feet in maj or S tate buildings and health centers.
Grounds maintenance and beautification proj ects at 115 sites
encompassing an area of 98 acres statewide including public office buildings, libraries, health and civic centers.
Managing the statewide Energy Management and Conservation Program
and Fire S afety and Prevention Program.
Conducts audits of S
Conducts investigations to ensure that S
Amends S
ections 23, 40, 46, 237, 238, 247, and 248 of Hawaii Revised S tatutes (HRS ).
Authorizes a county that has adopted a surcharge on state tax to
extend the surcharge to December 31, 2030.
Allows use of surcharge revenues received from the S
tate for rail capital costs.
Clarifies uses of surcharge revenues and clarifies what the S
tate tax will not be used for.
Not for building or repairing of public roads, personnel costs, marketing,
etc.
The Public Works Division plans, coordinates, organizes,
Includes:
Land acquisition, planning, designing, inspecting and managing
construction proj ects
Facilitating quality control, contracting, and construction
management
Equipping facilities and other improvements for S
tate agencies
The Division, through its Leasing Branch, locates, negotiates, and
leases office space in non-S tate buildings for user agencies
Planning Branch Proj ect Management Branch Construction Management Branch Technical S
S
Leasing Branch
24
Kona Judiciary Target Occupancy: September 2019
Final design rendering
25
26
State Capital District, Oahu Outlying Areas, Neighbor Islands, Revised Space Standards Base Yard/Storage
28
Former Goddard Building, circa 1947 Aerial rendering of proposed design
New four-story, 144-bed, secure forensic psychiatric facility totals 170,000 square feet.
The complex will be built on 103- acre site in Kaneohe (former Goddard Building location).
Overall budget for the proj ect: approximately $160 million.
Proj ect will utilize design-build methodology which involves a 2- stage selection process to choose the most qualified team who will provide the best value for the S tate.
Design-build methodology will reduce the change order risk.
Target completion: December 2020
Oahu Community Correctional Center
30
$525 million proj ect will rebuild OCCC at the current Department of Agriculture’s Animal Quarantine S tation in Halawa
Variety of funding options are being considered including selling of general
partnerships
S tate will also continue to:
S
eek approvals for regulatory permits
Assist with planning for the relocation of
the Animal Quarantine S tation
Assist with the design and construction of
expanded Women’s Community Correctional Center housing in Kailua to prepare for the relocation of female inmates from OCCC
32
35
Aloha S
tadium has served Hawaii for over 40 years as a vital gathering place for residents and visitors to enj oy numerous events including concerts, fairs, graduations, swap meet, car shows, as well as local and professional sporting functions.
Act 268 (HB 1586), S
LH 2019, appropriates funding for the construction of a new stadium and complementary development of land that will help generate revenue for the S tate and create a world-class multi-purpose facility.
Funding includes - $20 million in general revenues, $150 million in GO bonds
and $180 million in revenue bonds.
The S
tadium Authority will work closely with the Hawaii Community Development Authority (HCDA), and DAGS to facilitate the development of lands within the S tadium District.
Aloha S
tadium currently hosts over 300 events annually on 100-acres.