Curriculum Advising and Programme Planning (CAPP) Sarah Sanders, - - PowerPoint PPT Presentation

Curriculum Advising and Programme Planning (CAPP)

Sarah Sanders, Senior Academic Quality Manager (School of Humanities and School of Performing and Digital Arts) Debby Salsbury, Academic Quality Officer March 2020

• CAPP system represents the College's definitive record of curriculum

data across its academic departments

• It details mandatory module (course) requirements, condonability,

any rules and available options for each degree path, including a separate record for those offering variants such as a Year in Industry

• It is located within Banner, part of the central student record system
• Individual Department Reports can be downloaded via Infoview

(See later slide for details on how to do this)

What is CAPP? Where is it found?

• The Academic Quality and Policy Office (AQPO) is responsible for the

set-up of new courses (programmes) and ongoing maintenance each year of existing courses (programmes)

• Information to update CAPP comes via the validation process
• Departments are responsible for confirming the accuracy of their

CAPP data

• Departments/School Admin Teams are also responsible for

implementing the validation changes (eg assessment updates in SHAGCOM, Moodle etc)

Who is responsible for CAPP?

CAPP forms the basis of various important College operational processes including:

• Timetabling - to ensure correct scheduling of mandatory modules

(courses) so as to avoid clashes for eg joint degrees

• Mandatory registration scripts - to ensure students are registered on

the correct mandatory module(s) (courses) for their chosen degree pathway

Please note, various students are excluded from the mandatory registration script including; non-progressing students; visiting students; part-time UG students; and students on courses (programmes) that are not currently CAPP compliant, eg Liberal Arts.

• Mark Management system (Oncilla) – to ensure the condonability is

accurate for progression/classification

Why is CAPP so important?

College has a legal responsibility to advertise accurate course (programme) structures and module (course) information (essentially mandatory modules (courses)) in the form of a Course (Programme) Specification.

• The Competition and Markets Authority (CMA) promotes competition within the

market (our market is Higher Education)

• Prospective students receive information at the offer stage (Course (Programme)

Specifications) which forms a contract

• Course (Programme) Specs are therefore the definitive version and should match

CAPP!

• Could lead to complaints/litigation if information is inaccurate or significant

changes are made without adequate notice

• Combined Course (Programme) Specifications and CMAs for UG and separate

documents for PGT for 2020/21 are held in the Degree Programme Library

• https://www.royalholloway.ac.uk/degree-programme-library/

CAPP – legal responsibilities

Degree Programme Library

BA Film Studies with Philosophy example

CAPP uses the following terminology: Programme = the degree course (programme) being offered Areas = the stages within the course (programme) ieYear 1, 2, 3 etc. note: a different colour is used for each stage in the report Groups = these are a selection or ‘basket’ of mandatory or optional modules (courses) note: each area must have at least one group note: a Joint Honours degree will have more than one group Rules = are located within groups and determine the number of credits to be taken from a basket of options

CAPP terminology

CAPP terminology example

Programme Area Group

CAPP - credits

The total number of credits required for each stage of an undergraduate degree will normally be 120: Single Hons Joint Hons Major/Minor Group Groups Groups 120 credits 60 credits 60 credits 90 credits 30 credits

• r

60 credits 60 credits

CAPP joint honours example

Criminology Group Psychology Group

CAPP rules

Rules determine the structure of the degree and a student’s choice where appropriate.

• The rules of a group will normally relate to optional modules (courses)
• A student is required to choose a specific number of credits from a basket of
• ptions
• The number of optional credits will be determined by:

120 credits for the UG academic year/stage minus any mandatory module (course) credits 180 credits for the PGT academic year minus any mandatory module (course) credits

CAPP rules example

Rule Rule

CAPP rules example

Rule

CAPP module (course) status

Modules (Courses) are classified as follows:

• MNC Mandatory/Non-Condonable

students must pass, be allowed or from which they must be granted exemption in order to progress onto the next stage or to qualify for a specific field of study;

• MC

Mandatory/Condonable

students must take but do not have to pass in order to progress onto the next stage or to qualify for a specific field of study.

• R

Research Project/Dissertation

• OC

Optional/Condonable

Fail outcomes in these courses can normally be condoned unless a Pass outcome is required to qualify for a specific field of study.

• It is essential that this information is recorded correctly as it is used by the Mark

Management System for progression and classification.

CAPP rules - condonability

In addition to the module (course) status, a level of condonability will be shown: UG – Pass mark is 40%

• 30-39% shown as eg Optional/Condonable (30)

PGT – Pass mark is 50%

• 40-49% shown as eg Mandatory/Condonable (40)

Note: The level of condonability may vary for some courses (programmes) eg UG Engineering (35-39%), and some MSci courses (programmes)

CAPP Full example

CAPP Full example

CAPP Full example

CAPP timeline

December 2019, academic departments submit validation requests to School Education Committee for approval by UG/PGT Director of Education, assisted by SAQM Once approved, AQPO will update Banner and CAPP where necessary (April

• nwards)

The CAPP signatory in each academic department will review the course (programme) structure in CAPP via an Infoview report (May onwards). Departments annotate an Infoview pdf report with any changes; AQPO will investigate and amend as necessary Once approved by the academic department, AQPO will notify Student Administration who will run the Mandatory Registration Script (from 13 July 2020).

Students will be registered on their mandatory modules (courses), student personal timetables will be correct, Mark Management System will be accurate for 2020/21

CAPP - Infoview report

May onwards - an email will be sent to department signatories

• Include details of report to be run in Infoview
• Include details of how to annotate any amendments
• Departments have 3 weeks to approve and return the report
• Report will include any degree pathway which contains one of your department

modules (courses) Administrators have access to Infoview, but academic staff do not have access

• Progs, Courses and Registrations folder:

Any queries can be directed to the AQPO email box:

• Academic-Quality-and-Policy@rhul.ac.uk

CAPP -What could go wrong?

Students registered on the wrong mandatory modules (courses)

• Affects their timetables
• Extra work for admin to re-register the students/AQPO to correct CAPP/Depts to sign off

Students registered for the wrong number of credits

• Too many/too few
• Extra work for admin to correct credits/AQPO to correct CAPP/Depts to sign off

Mandatory modules (courses) have incorrect condonability

• Affects progression/classification/AQPO to correct CAPP/Depts to sign off

Students receive the wrong course (programme) structure information

• College receives complaints/litigation/Suspension of Regulations needed

Note: Modules (Courses) not running

• Form on AQPO web page to permanently withdraw a module (course)
• If not running for a year, leave in the basket
• Good practice/tidy housekeeping!

AQPO web page:

• Staff Intranet/Teaching (or via Professional Services/Academic Services)

Regulations and Policies, Quality Assurance Annual Reviews, Partnerships, Exam Board administration, External Examining, Suspension of Regulations, Validation and CMA guidance General Email: Academic-Quality-and-Policy@rhul.ac.uk CAPP information:

• Staff Intranet/Teaching/AQPO/Validation

AQPO/CAPP further information