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Board of Visitors Audit, Compliance, and Risk Committee September 2018
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Construction Management: Financial Controls and Project Monitoring
Board of Visitors Audit, Compliance, and Risk Committee September - - PowerPoint PPT Presentation
Board of Visitors Audit, Compliance, and Risk Committee September - - PowerPoint PPT Presentation
Board of Visitors Audit, Compliance, and Risk Committee September 2018 1 Construction Management: Financial Controls and Project Monitoring 1. Overview of Business 2. Construction Process 3. University Hospital Expansion Project 4.
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1. Overview of Business 2. Construction Process 3. University Hospital Expansion Project 4. Audit Report
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Overview of Business
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FACILITIES GROWTH
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CONSTRUCTION SPENDING
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ACTIVE CONSTRUCTION VOLUME
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Number o
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Acti tive P Projects ts Q1 Q1 Q2 Q2 Q3 Q3 Q4 Q4 FY1 Y18 C Capital 59 64 70 73 FY18 No Non-Cap apital al 148 155 175 205 FY18 Volume A Act ctive P Project cts 278 FY17 Volume A Act ctive P Project cts 167 FY16 Volume A Act ctive P Project cts 94 Value o
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Acti tive P Projects ts Q1 Q1 Q2 Q2 Q3 Q3 Q4 Q4 FY1 Y18 C Capital $ 1,407,524,551 $ 1,448,421,051 $ 1,460,019,051 $ 1,469,629,051 FY18 No Non-Cap apital al $ 65,072,931 $ 67,001,568 $ 71,702,359 $ 75,834,742 FY1 Y18 Value o
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Acti tive P Projects $ 1,545,463,793 FY1 Y17 Value o
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Acti tive P Projects $ 1,406,903,052 FY1 Y16 Value o
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Acti tive P Projects $ 967,994,956
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Construction Process
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- Competitive Negotiation Contractor – Fixed Price
- Construction Management – At Risk with Design Phase Services
- Construction Management – Agency with Design Phase Services
- Design (Completion)/Build
Competitive Negotiation (RFP) Process
- Sole Source
- Emergency
Special Circumstances
- Health System & Academic On-Demand Invitation for Bids
- Select Bidders for Competitive Sealed Bid
- Prequalification for Competitive Sealed Bid
Competitive Sealed Bid
CONTRACTING OPTIONS
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CONTRACTING
CM Procurement Design Phase Services Subcontractor Procurement Fixed Price Contract
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Project Advertisement
9 Responses Received 4 Firms Shortlisted Issue RFP and Site Visit Receive Proposals and Interview Select CM
Selection Criteria: Technical 90%
- Key Personnel Experience and Qualifications
30%
- Past Performance and Experience
20%
- Management Capability/Project Plan
20%
- BIM Experience
10%
- Project Safety Record & Proposed Plan
10%
- SWaM Firm Utilization
10% Selection Criteria: Price 10%
CM SELECTION: UHE PROJECT
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Spring 2014
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DA selection process is similar to CM selection. Major Design Assist Packages include Electrical, Structural Steel, Mechanical, Plumbing and Deep Foundations Design Assist packages were awarded on August 21, 2015, based on the Schematic Documents prepared by Perkins + Will dated 2/27/15 Selection Criteria:
- Safety
- Key personal
- Past performance
- Management Capabilities
- BIM
- SWaM
- Quality Control
- LEED
- Pricing
DESIGN ASSIST SELECTION: UHE PROJECT
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University Hospital Expansion Project
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2013
- Project Approval
- Procure A/E
- Program
Development
2014
Procure CM
2015
- SD Approval
- Procure DA
- Enabling
construction
2016
Construction Start – site package
2017
Construction Start – Building package
2018 2019
Plinth Complete
2020
Tower Complete
2021
Renovations Complete
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WEBCAM AUGUST 2018
HTTPS://YOUTU.BE/_SHYRZDLWXC 18
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Audit Report
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AUDIT REPORT
Ratings for Internal Audit Testing Results 1 Priority 1 A Priority 1 item signifies a control and/or process deficiency of sufficiently high risk that it provides minimal or no assurance that institutional objectives will be achieved. Management must take immediate corrective action to mitigate Priority 1 deficiencies. 2 Priority 2 A Priority 2 item signifies a control and/ or process deficiency that hinders the effectiveness and efficiency of operations, potentially impeding the attainment of institutional objectives. Management must take timely corrective action to mitigate Priority 2 deficiencies. 4 Observations PI Process Improvement A process improvement item signifies an opportunity to achieve additional control and/or process efficiencies. 12 Recommendations
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Priority 2 observations:
- CM mark-ups on multiple contracts
- Payment and Performance Bonds for Bell Company subcontract
- Change order processing
- Design-assist subcontracting
AUDIT REPORT
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Enterprise Risk Management Program Report 2019 Goals
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- Goal #1 - Further on-boarding The College at Wise
- Goal #2 - Building key-risk interaction tools and map
- Goal #3 - Moving ERM data and processes into a governance, risk,
and compliance (GRC) system being implemented by Audit
- Goal #4 - Revising the annual ERM cycle and governance structure
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ERM – September 2018 Update
F Y 19 G
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l s
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2018 Aug/Sept 2018 Oct/Nov 2018 Nov/Dec 2019 Jan/Feb 2019 Mar/ongoing Clarify Strategic Objectives Risk Identification Risk Assessment Risk Response/ Ownership Risk Management and Monitoring
ERM Goal #1 - Further Onboarding UVA-Wise
T i m e l i n e a n d Ne t w
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k
- f S
t a k e h
- l
d e r s
BOV Wise Committee College Advisory Board Risk Management Council
(Chancellor’s Senior Staff)
Risk Management Network
(Unit Leaders)
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ERM Goal #2 – Building key-risk interaction tools
Key Risk Environment
IMPACTING OWNERSHIP IMPACTED SUPPORTING UNITS
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Goal #3 l #3 - Moving ERM data and processes into the governance, risk, and compliance (GRC) system being implemented by Audit
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ERM Goal #3 – Implementing ERM System
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Goal #4 l #4 - Revis ising ing t the annual e annual E ERM c cycle e and and gover ernan nance e structure
- Updating Risk Management Networks (RMN) purposes and
membership
- Streamlining emerging risk identification and reducing
administrative burden
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ERM Goal #4 – Streamlining the Annual ERM Cycle and Governance
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Written Reports
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CLOSED SESSION REPORTS
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RETURN TO PUBLIC SESSION
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