ASSURANCE TOOLKIT PRESENTATION Explanation of the offer WHO WE ARE - - PowerPoint PPT Presentation

ASSURANCE TOOLKIT PRESENTATION

Explanation of the offer

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WHO WE ARE

Joint venture between HMT and LGA Only work for public sector Provide commercial expertise Required to

• perate a

cost recovery model Only deploy senior expertise

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ASSURANCE REVIEW BENEFITS

• Limit risks of expensive failures
• Harness best practice
• Develop networking
• Baseline against best in class
• Widen public sector skill base
• Increase project awareness
• Assess views of and strengthen stakeholder

community awareness

• Develop latent potential in Programme Increase

project awareness

• Provide project support at key stages √
• underpin corporate governance √
• External perspective

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BUILDING THE CAPACITY AND CAPABILITY OF STAFF

Better Skilled Staff

Assurance Reviews Improved Project Delivery Improved Public Service Capability Development

• f Best

Practice

Better Skilled Staff

Assurance Reviews Improved Project Delivery Improved Public Service Capability Development

• f Best

Practice

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CONDUCTING A TYPICAL REVIEW

• Top down strategic review of project
• Review of documents and discussions

with key people

• Examine the rigour of:
• Project management

processes

• Decision making and

Governance

• Operational management and

benefits realisation

• Review Team and Project Team jointly

examine the requirements for success

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INTERNAL ASSURANCE TOOLKIT (IAT) - ELEMENTS

• Support to set up IAT tailored to your

requirement

• Advice on linking IAT to your

corporate Governance structures

• Training event for internal staff
• Review Team Leader Master Class

training

• LP Support for one Internal Review
• Access to the IAT Community of

Practice with support from LP

• Annual updates to the IAT toolkit plus

training materials

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CHARGE OPTIONS

• Discounted charge of £15k for 3 year

licensed support to set up and establish assurance.

• Annual charge of £6k over three years
• Al la carte charges for services as
• selected. (This option does not

include all the services in the licensed

• ptions)

SUPPORTING MATERIAL

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GATE 0 – STRATEGIC ASSESSMENT

• Review the business need
• Supported by users and

stakeholders

• Contributes to the Authorities

strategy

• Management of project or

programme

• Managing the main risks
• Financial provision for the project

through to next stage (Gate 1) properly resourced and authorised.

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GATE 1 – BUSINESS JUSTIFICATION

• Robustness of business case
• Affordability and achievability
• Appropriate options explored and

likely VFM

• Feasibility study has been

completed satisfactorily

• Internal and external authority for

the project.

• Risk management plans
• Confirm that the scope and

requirements specifications are realistic, clear and unambiguous.

• Intended outcomes, timescales

considered.

• Plans for the next stage.

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GATE 2 – DELIVERY STRATEGY

• Confirm outline business case
• Appropriate & Robust delivery

strategy

• Realistic plan through to completion.
• Project controls and organisation are

defined, financial controls are in place and the resources are available.

• Funding availability for the whole

project

• Development and delivery approach

and mechanisms

• Supplier market capability and track

record

• Appropriate project performance

measures and tools

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GATE 3 – INVESTMENT DECISION

• Business case and benefits plan
• Statutory and procedural

requirements followed

• Outputs/outcomes on time, budget

and VFM

• Management controls
• Continuing support for the project
• Approved delivery strategy followed
• Achievable plans
• Business prepared to implement
• Risk management and change

management plans

• Technical implications have been

addressed

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GATE 4 – READINESS FOR SERVICE

• Properly completed contract
• Business case is still valid
• Projected business benefit remains
• Processes and procedures in place
• All necessary testing is done
• Contingency and reversion

arrangements

• Risks and issues managed effectively
• The business has the necessary

resources

• Ready to implement business change
• Agreed plans for roll-out
• Appropriate governance processes

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GATE 5 – OPERATIONS AND BENEFITS

• Business case justification review to assess:-
• Anticipated benefits being delivered.
• Necessary resources to manage
• Continuity of key personnel involved
• Changes agreed have not compromised the

deal (where appropriate)

• Adaptability of the process or contract to

changing circumstances (where appropriate)

• Ongoing development to improve value for

money

• Confirm that there are plans to manage the its

conclusion

• Where applicable, confirm the validity of exit

strategy and arrangements for replacement

Delivery confidence is the confidence in the project or programme’s ability to deliver its aims and objectives:

• within the timescales and within the cost envelope
• to the quality requirements including the delivery of benefits, both financial and non-

financial

Delivery Confidence reflects:

• specific issues that threaten delivery to time, cost and quality and jeopardise the

delivery of benefits

• the Review Team’s professional judgement of the likelihood of the project or

programme succeeding even though there may be no definitively clear evidence either way

• the resilience of the project or programme to overcome identified shortcomings or

threats Delivery Confidence is influenced by:

• a project or programme’s use of established best practice
• generic indicators of project/programme health

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DELIVERY CONFIDENCE

The Delivery confidence assessment (DCA) rating is based on an evaluation of a wide variety of elements which includes:

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DELIVERY CONFIDENCE ASSESSMENT ELEMENTS

Aims/Scope Governance Processes Business Readiness Stakeholders & External Dependencies Skills and Capabilities

The project / programme will be given a DCA rating in line with the following:

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DCA DEFINITIONS

Colour Criteria Description

Successful delivery of the project/programme to time, cost and quality appears highly likely and there are no major outstanding issues that at this stage appear to threaten delivery significantly Successful delivery appears probable however constant attention will be needed to ensure risks do not materialise into major issues threatening delivery Successful delivery appears feasible but significant issues already exist requiring management attention. These appear resolvable at this stage and if addressed promptly, should not present a cost/schedule overrun Successful delivery of the project/programme is in doubt with major risks or issues apparent in a number of key areas. Urgent action is needed to ensure these are addressed, and whether resolution is feasible Successful delivery of the project/programme appears to be unachievable. There are major issues on project/programme definition, schedule, budget required quality or benefits delivery, which at this stage do not appear to be manageable or resolvable. The project/ programme may need re-baselining and/or overall viability re-assessed

AG A AR R G

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CRITICALITY OF RECOMMENDATIONS

Critical (Do Now) – To increase the likelihood

• f a successful outcome it is of the greatest

importance that the programme/project should take action immediately. Essential (Do By) – To increase the likelihood

• f a successful outcome the programme/project

should take action in the near future. (Whenever possible Essential recommendations should be linked to project milestones or a specified timeframe e.g. within the next three months.) Recommended – The programme/project should benefit from the uptake of this

• recommendation. (If possible Recommended

recommendations should be linked to project milestones or a specified timeframe e.g. within the next three months.)

THANK YOU

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