ASSURANCE TOOLKIT PRESENTATION Explanation of the offer
WHO WE ARE Joint Required to Only work Provide Only deploy venture operate a between for public commercial cost senior HMT and sector expertise recovery expertise LGA model localpartnerships.org.uk 2
ASSURANCE REVIEW BENEFITS • Limit risks of expensive failures • Harness best practice • Develop networking • Baseline against best in class • Widen public sector skill base • Increase project awareness • Assess views of and strengthen stakeholder community awareness • Develop latent potential in Programme Increase project awareness • Provide project support at key stages √ • underpin corporate governance √ • External perspective localpartnerships.org.uk 3
BUILDING THE CAPACITY AND CAPABILITY OF STAFF Assurance Assurance Reviews Reviews Better Better Skilled Skilled Development Development Improved Improved of Best of Best Project Project Practice Practice Delivery Delivery Staff Staff Improved Improved Public Public Service Service Capability Capability localpartnerships.org.uk 4
CONDUCTING A TYPICAL REVIEW • Top down strategic review of project • Review of documents and discussions with key people • Examine the rigour of: • Project management processes • Decision making and Governance • Operational management and benefits realisation • Review Team and Project Team jointly examine the requirements for success localpartnerships.org.uk 5
INTERNAL ASSURANCE TOOLKIT (IAT) - ELEMENTS • Support to set up IAT tailored to your requirement • Advice on linking IAT to your corporate Governance structures • Training event for internal staff • Review Team Leader Master Class training • LP Support for one Internal Review • Access to the IAT Community of Practice with support from LP • Annual updates to the IAT toolkit plus training materials localpartnerships.org.uk 6
CHARGE OPTIONS • Discounted charge of £15k for 3 year licensed support to set up and establish assurance. • Annual charge of £6k over three years • Al la carte charges for services as selected. (This option does not include all the services in the licensed options) localpartnerships.org.uk 7
SUPPORTING MATERIAL
GATE 0 – STRATEGIC ASSESSMENT • Review the business need • Supported by users and stakeholders • Contributes to the Authorities strategy • Management of project or programme • Managing the main risks • Financial provision for the project through to next stage (Gate 1) properly resourced and authorised. localpartnerships.org.uk 9
GATE 1 – BUSINESS JUSTIFICATION • Robustness of business case • Affordability and achievability • Appropriate options explored and likely VFM • Feasibility study has been completed satisfactorily • Internal and external authority for the project. • Risk management plans • Confirm that the scope and requirements specifications are realistic, clear and unambiguous. • Intended outcomes, timescales considered. • Plans for the next stage. localpartnerships.org.uk 10
GATE 2 – DELIVERY STRATEGY • Confirm outline business case • Appropriate & Robust delivery strategy • Realistic plan through to completion. • Project controls and organisation are defined, financial controls are in place and the resources are available. • Funding availability for the whole project • Development and delivery approach and mechanisms • Supplier market capability and track record • Appropriate project performance measures and tools localpartnerships.org.uk 11
GATE 3 – INVESTMENT DECISION • Business case and benefits plan • Statutory and procedural requirements followed • Outputs/outcomes on time, budget and VFM • Management controls • Continuing support for the project • Approved delivery strategy followed • Achievable plans • Business prepared to implement • Risk management and change management plans • Technical implications have been addressed localpartnerships.org.uk 12
GATE 4 – READINESS FOR SERVICE • Properly completed contract • Business case is still valid • Projected business benefit remains • Processes and procedures in place • All necessary testing is done • Contingency and reversion arrangements • Risks and issues managed effectively • The business has the necessary resources • Ready to implement business change • Agreed plans for roll-out • Appropriate governance processes localpartnerships.org.uk 13
GATE 5 – OPERATIONS AND BENEFITS • Business case justification review to assess:- • Anticipated benefits being delivered. • Necessary resources to manage • Continuity of key personnel involved • Changes agreed have not compromised the deal (where appropriate) • Adaptability of the process or contract to changing circumstances (where appropriate) • Ongoing development to improve value for money • Confirm that there are plans to manage the its conclusion • Where applicable, confirm the validity of exit strategy and arrangements for replacement localpartnerships.org.uk 14
DELIVERY CONFIDENCE Delivery confidence is the confidence in the project or programme’s ability to deliver its aims and objectives: • within the timescales and within the cost envelope • to the quality requirements including the delivery of benefits, both financial and non- financial Delivery Confidence reflects: • specific issues that threaten delivery to time, cost and quality and jeopardise the delivery of benefits • the Review Team’s professional judgement of the likelihood of the project or programme succeeding even though there may be no definitively clear evidence either way • the resilience of the project or programme to overcome identified shortcomings or threats Delivery Confidence is influenced by: • a project or programme’s use of established best practice • generic indicators of project/programme health localpartnerships.org.uk
DELIVERY CONFIDENCE ASSESSMENT ELEMENTS The Delivery confidence assessment (DCA) rating is based on an evaluation of a wide variety of elements which includes: Governance Aims/Scope Processes Business Readiness Stakeholders & Skills and External Capabilities Dependencies localpartnerships.org.uk
DCA DEFINITIONS The project / programme will be given a DCA rating in line with the following: Colour Criteria Description Successful delivery of the project/programme to time, cost and quality appears highly likely G and there are no major outstanding issues that at this stage appear to threaten delivery significantly Successful delivery appears probable however constant attention will be needed to ensure AG risks do not materialise into major issues threatening delivery Successful delivery appears feasible but significant issues already exist requiring A management attention. These appear resolvable at this stage and if addressed promptly, should not present a cost/schedule overrun Successful delivery of the project/programme is in doubt with major risks or issues apparent AR in a number of key areas. Urgent action is needed to ensure these are addressed, and whether resolution is feasible Successful delivery of the project/programme appears to be unachievable. There are major issues on project/programme definition, schedule, budget required quality or benefits R delivery, which at this stage do not appear to be manageable or resolvable. The project/ programme may need re-baselining and/or overall viability re-assessed localpartnerships.org.uk
CRITICALITY OF RECOMMENDATIONS Critical (Do Now) – To increase the likelihood of a successful outcome it is of the greatest importance that the programme/project should take action immediately. Essential (Do By) – To increase the likelihood of a successful outcome the programme/project should take action in the near future. (Whenever possible Essential recommendations should be linked to project milestones or a specified timeframe e.g. within the next three months.) Recommended – The programme/project should benefit from the uptake of this recommendation. (If possible Recommended recommendations should be linked to project milestones or a specified timeframe e.g. within the next three months.) localpartnerships.org.uk 18
THANK YOU localpartnerships.org.uk
Recommend
More recommend
