ANNUAL GENERAL MEETING 13 NOVEMBER 2016 1 Renee Scully Project - - PowerPoint PPT Presentation

ANNUAL GENERAL MEETING 13 NOVEMBER 2016

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Renee Scully – Project Officer, Western Australian Sports Federation

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„ Softball WA in conjunction with WA Sports Federation developed a

Member Screening Procedure.

„ Intention is to keep not only to provide safe environments for kids but

also to protect all members.

„ All sports in WA are going through the development of procedures that

best aligns with the sports level of risk and resource availability.

„ Feedback being sought until 30 November 2016 – Practical Application „ Then seek Board Approval at December or January meeting.

Key summary:

„ Net overall surplus for FY16 - $18,084. „ Retained profit (cash available due to Facilities grants carried over). „ Increase in nomination and registration fees is direct result of increased

individual registration numbers.

„ Increase in Team Levy is result of increased number of State Teams. „ Wages and salaries increase due to now having to pay for a CEO and

• ther staff now contracted rather than honorariums or service

contract.

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„ Strategic Plan „ Five Key focus areas:

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Communication

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Facilities

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Participation and Development

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Talent Development

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Softball Sustainability

„ Operational Plan and clear Staff Objectives

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2015-16 Highlights

„ Launched new website – more work to be done „ Social Media „ Sports TG (formerly Fox Sports Pulse)

Plans for 2016-17

„ Improve website information – Communications Intern „ Improve two-way communication and obtain feedback „ Continue to implement Sports TG

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2015-16 Highlights

„ $450,000 grants ($300,000 for Floodlights and $150,000 for other

urgent renewal and maintenance)

„ Asset Management Plan

Plans to 2016-17

„ Desktop review of Community Softball Facilities „ Business Case for a State Sporting Facilities Plan

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2015-16 Highlights

„ Overall membership growth – 3,179 to 3,567 „ Accreditations Coaching, Scoring and Umpiring „ Inaugural Aboriginal Women’s Softball Carnival and Social 7’s

Plans for 2016-17

„ Build Coaching, Scoring and Umpiring overall numbers „ Supporting the regions „ Participation Programs – Social 7’s, Sporting Schools and SBU „ Work closer with Tee-Ball

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2015-16 Highlights

„ Collaboration Agreement with ECU „ Winter Development Academy „ High Performance Review and Action Plan

Plans for 2016-17

„ Continue to work with ECU to ‘open more doors’ „ Winter Diamond Academy „ Developing Champions

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2015-16 Achievements

„ Under 17 Boys National Championships „ Secure events for 2017 – 2020 „ Association Coordinator role „ Efficiencies – Printing, Business Insurance

Plans for 2016-17

„ Delivering on National Event „ Association Coordinator – work with affiliates „ Sponsorship – Cash or in-kind services „ Board Governance Review Actions

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„ The Board „ The Staff and Key

Volunteers

„ Perth Softball Leagues Committees – Summer, Winter and Masters „ Affiliate Associations and Clubs

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„ Eights nominations „ Constitution states a ‘Postal

Vote’

„ Sought advice from DSR, WASF and Little Athletics WA „ Online Poll conducted to enable Regional Affiliates to have their say as

unlikely to attend AGM

„ Scrutinizers – DSR and WASF

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The following nominees are deemed elected to the Board of Softball WA for a two-year term:

„ Russell Berriman „ Peter Towie „ William (Bill) Leonard

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Reasons for review:

„ Current Constitution is ambiguous/vague in areas „ Equity in voting among Softball WA membership „ New legislation – Associations Incorporations Act 2015

Undertaking Feedback until Friday, 25 November 2016. Feedback through Official Feedback Forms.

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„ Governance Committee: Milosa Jackson, Lorraine Malcolm, Shirley

Schneider and Gary Butler

„ Reviewed a number of documents and sought advice from:

„ Softball Australia and other States Constitutions „ Previous Softball WA Constitution „ Model Rules from Department of Commerce „ Australian Sports Commission Good Governance Principles „ Department of Sport and Recreation

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„ Number of overall changes „ Guidance notes:

„ No change to clause „ Minor change „ Major change or new insertion

„ Resultant from either

„ Experience in current practice when applying constitution „ Feedback from members and affiliates „ Legislation – new Associations Incorporations Act

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Classes of Membership – Rule 8.1 (pg. 4) Major change is clarity among the membership classes and what constitutes the membership class. This aligns to Rule 22.1 – voting rights.

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Voting at General Meetings – Rule 22.1 (pg. 17)

„ Each affiliated associations receive one vote „ Each affiliated club receive one vote

To be an affiliated club, you must be incorporated as a minimum as per Rule 8.1.

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Quorum at General Meetings

„ Currently 51% „ Dropped to 33%

Difficulty today and expected increase in affiliates due to clubs having the ability to affiliate.

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Board Composition – Rule 26.1 Currently we have:

„ Six (6) Board members „ Up to two independent Board Members appointed by the Board „ Right to Co-opt to assist (no voting)

Plan to move to Seven (7) to stop equal voting.

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General Q & A Process for Feedback

„ Feedback closes on 25 November 2015 „ Only accepted using the official Feedback Form „ Governance Committee – review feedback and make an necessary

adjustments and present to Board

„ Special General Meeting early next year to adopt (March Long Weekend

at Junior State Championships).

„ Lodge with Dept. of Commerce if adopted.

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